123 Madison Street

Oak Park, Illinois 60302

www.oak-park.us

Village of Oak Park

Meeting Agenda

President and Board of Trustees

Tuesday, August 27, 2024

7:00 PM

Village Hall

Regular Meeting at 7:00 p.m., in Council Chambers (Room 201).

The President and Board of Trustees welcome you. Public comments may be made by

individuals at the beginning of the meeting, as well as when agenda items are discussed.

If you wish to provide public comment, complete the "Instructions to Address the Village

Board" form which is available at the back of the Chambers and present it to the Village

Clerk at the Board table. When recognized, approach the podium and state your name

first. If you wish to provide comment by virtual means, contact the Village Clerk's Office

prior to 5:00 p.m. on the day of the meeting by calling 708-358-5670 or by email to

publiccomment@oak-park.us. Your camera must remain on while speaking. Please

limit your remarks to three minutes.

Instructions for Non-Agenda Public Comment

Non-agenda public comment is a time set aside at the beginning of a meeting for

individuals to speak about an issue or concern that is not on that meeting's agenda. It is

not intended for a dialogue with the Board. Non-agenda public comment is limited to 30

minutes with a limit of three minutes per person. If non-agenda public comment exceed

30 minutes, public comment will resume after the items listed under the regular agenda

are complete. See instructions above on how to provide public comment.

Instructions for Agenda Public Comment

Comments are three minutes per person per agenda item with a maximum of three

agenda items on which an individual may speak. In addition, the Village Board permits a

maximum of five persons to speak on each side of any one topic which is scheduled for

or has been the subject of a public hearing by a designated hearing body. These items

are noted with (*). See instructions above on how to provide public comment.

I. Call to Order

II. Roll Call

III. Agenda Approval

IV. Minutes

MOT 24-213

A Motion to Approve Minutes from the July 23, 2024 Regular Meeting of

the Village Board

Overview:

This is a motion to approve the official minutes of meetings of the Village

Board.

V. Non-Agenda Public Comment

VI. Proclamation

MOT 24-214

A Motion to Approve a Proclamation Recognizing September 2024 as Addiction

Recovery Month

Overview:

This is a motion to approve a proclamation by Village President Scaman

recognizing September 2024 as Addiction Recovery Month.

MOT 24-215

A Motion to Approve a Proclamation Recognizing SMART Week

Overview:

This is a motion to approve a proclamation by Village President Scaman

recognizing SMART Week.

MOT 24-216

A Motion to Approve a Proclamation Recognizing Women’s Equality Day

Annually on the 26th of August

Overview:

This is a motion to approve a proclamation by Village President Scaman

recognizing Women’s Equality Day annually on the 26th of August.

VII. Village Manager Reports

VIII. Village Board Committees & Trustee Liaison Commission Reports

This section is intended to be informational. If there are approved minutes from a recent

Committee meeting of the Village Board, the minutes will be posted in this section.

IX. Citizen Commission Vacancies

This is an ongoing list of current vacancies for the Citizen Involvement Commissions.

Residents are encouraged to apply through the Village Clerk’s Office.

ID 24-416

Board & Commission Vacancy Report for August 27, 2024

X. Citizen Commission Appointments, Reappointments and Chair Appointments

Names are forwarded from the Citizen Involvement Commission to the Village Clerk and

then forwarded to the Village President for recommendation. If any appointments are

ready prior to the meeting, the agenda will be revised to list the names.

MOT 24-218

A Motion to Consent to the Village President’s Appointment of:

Citizens Police Oversight Committee - Justin Johnson, Appoint as

Commissioner

Community Relations Commission - Yoko Terretta, Appoint as Chair

Environment & Energy Commission - Cassandra West, Appoint as

Commissioner

Historic Preservation Commission - Asha Andriana, Appoint as Commissioner

XI. Consent Agenda

MOT 24-203

A Motion to Concur with the Transportation Commission’s

Recommendations for Traffic Calming at the 900 Block of Home Avenue

Including the Installation of Paint and Post Bump-Outs Mid-Block and the

Home Avenue and Lexington Intersection and the Installation of Flashing

Stop Signs at the Home and Garfield Intersection

Overview:

At the March 11, 2024, and the May 13, 2024, Transportation Commission (TC)

meetings, the TC reviewed a traffic calming petition for the 900 block of Home

Avenue. The TC recommended the installation of a pair of bump-outs to create

a chicane on the 900 block, install paint and post curb extensions at the Home

and Lexington intersection, install flashing stop signs at Home and Garfield,

and add pedestrian crossing signage on Garfield at Home Avenue.

MOT 24-207

A Motion to Approve the Bills in the Amount of $7,270,493.63 from June

29, 2024, through August 3, 2024

Overview:

Attached is the regular list of bills paid through the Village’s accounts payable

system from June 29, 2024, through August 3, 2024. Also attached is the July

2024 payroll summary report.

MOT 24-210

A Motion to Approve the March 2024 Monthly Treasurer’s Report for All

Funds

Overview:

The unaudited March 31, 2024, report is presented pursuant to 65 ILCS

5/3.1-35-45, summarizing the Village’s cash and investment balances.

ORD 24-146

Concur with the Zoning Board of Appeals’ Recommendation and Adopt an

Ordinance Granting a Special Use Permit for a Medical Clinic to be located

at 6632-6634 Roosevelt Road

Overview:

The Applicant, Journey’s Community Center, Inc., intends to offer onsite

outpatient psychotherapy services and small group mental health workshops.

This use is classified under medical/dental clinic uses which requires a special

use permit. The applicant currently operates a non-medical social services

business at this location.

RES 24-124

Resolution Authorizing the Execution of a Five-year Contract with Total

Communication Solutions (TCS) for a New Voice over Internet Protocol

(VoIP) Telephone System by Zoom in an Amount Not to Exceed

$362,331.66 over 5 years

Overview:

The current telephone system no longer meets the needs of the Village of Oak

Park. It is requested that the Village Board approve and authorize the execution

of the five-year contract with TCS to provide the Village with a more modern

and feature-rich telephone system by Zoom.

RES 24-268

A Resolution Approving an Independent Contractor Agreement with J.

Graham, LLC. for the Viaduct Art Installation, in an Amount Not to Exceed

$235,000 and Authorizing its Execution

Overview:

As directed by the Village Board at the June 11, 2024 meeting, staff negotiated

an agreement with Graham Carraway of J. Graham, LLC. for the fabrication,

installation, and purchase of an art installation under the viaduct on Oak Park

Avenue as part of the proposed Oak Park Avenue Streetscape project. The cost

to fabricate and install the art is $235,000. The additional expense reflects

costs for aluminum panels to wrap the corners of the viaduct along North and

South Boulevard.

RES 24-273

A Resolution Authorizing the Execution of a Settlement Agreement in

Workers’ Compensation Case Number 2023 WC 02598

Overview:

It is requested that the Village Board authorize the execution of a settlement

agreement in Workers’ Compensation Case Number 2023 WC 02598.

RES 24-276

A Resolution Approving an Amendment to the Renewal of the

Independent Contractor Agreement with Allied Garage Door, Inc. to

Provide Emergency Overhead Door Repairs and Maintenance Services at

Village-Owned Facilities to Increase the Not-to-Exceed Amount for FY 2024

from $50,000.00 to $60,000.00 and Authorizing its Execution

Overview:

The Village has various exterior metal overhead doors at Village-owned

buildings that are currently serviced by Allied Garage Door. The 2024

Independent Contractor Agreement with Allied Garage Door requires an

Amendment to provide sufficient funding for unforeseen emergency repairs

that may be needed through the remainder of 2024.

RES 24-277

A Resolution Approving the Purchase of One 2025 Ford Utility Hybrid

Police Interceptor Vehicle with Police Package from Currie Motors of

Frankfort, Illinois, in an Amount Not to Exceed $50,819.00 and Waiving the

Village's Bid Process for the Purchase

Overview:

The Fiscal Year 2024 Fleet Replacement Fund includes the replacement of five

(5) unmarked Police vehicles. One (1) of the vehicles will be replaced with a

2025 Ford Utility Hybrid Police Interceptor Vehicle with Police Package. This

unit has been produced from a long-standing order with Ford through Currie

Motors of Frankfort. As vehicles are built, they are distributed to dealers with

existing orders nationwide. This unit will be assigned to the highest fuel user,

giving the Village the best return on investment. This purchase will also allow

the Village to remove one of the older, less efficient unmarked units from the

fleet and continue efforts to transition away from solely gas-powered

vehicles...End

Recommendation

RES 24-278

A Resolution Approving an Independent Contractor Agreement with MG

Mechanical Contracting, Incorporated to Install New Mechanical

Equipment and Complete Repairs to Various Existing Mechanical System

Equipment at the Public Works Center in an Amount Not to Exceed

$235,250.00 and Authorizing its Execution

Overview:

The existing electric unit heaters at the Public Works Center (PWC) are original

to the building’s 2007 infrastructure and have reached the end of their useful

service life. There are also multiple sections of damaged ductwork throughout

the building that need to be replaced. These items were identified for

replacement in the Fiscal Year 2024 Capital Improvement Plan. Staff solicited

bids for this work and the lowest responsive bidder was MG Mechanical

Contracting, Incorporated.

RES 24-279

A Resolution Approving an Independent Contractor Agreement with BP

Construction and Remodelers Inc. to Complete Various Repairs to the

Exterior Facade at the Public Works Center in an Amount Not to Exceed

$116,600.00 and Authorizing its Execution

Overview:

The existing exterior wood laminate and coping stones along the roof edges of

the Public Works Center are worn due to weather and age and require repair.

Additionally, various repairs to the exterior block wall at multiple locations are

also necessary. These items were identified for repair in the Fiscal Year 2024

Capital Improvement Budget. Staff solicited bids for this work and the low

responsive bidder was BP Construction and Remodelers Inc.

RES 24-280

A Resolution Approving a Contract with R.W. Dunteman Company for

Project No. 24-6 Pavement Preservation, in an Amount not to Exceed

$572,340 and Authorizing its Execution

Overview:

Competitive bids were opened on August 15, 2024 for the pavement

preservation project. The Village received one (1) bid for the project with the

lowest qualified bid from R.W. Dunteman Company in an amount of $572,340.

The low bid is within $3,000 of the engineer’s estimate for the project and

represents a competitive bid. Staff recommends awarding a contract for this

project to R.W. Dunteman Company. The project involves pavement patching,

crack filling, microsurfacing, and pavement rejuvenators on local streets

throughout the Village.

RES 24-281

A Resolution Approving an Intergovernmental Agreement between the

Village of Oak Park and the County of Cook for the Invest in Cook Grant for

the 2025 Neighborhood Greenway Project in an Amount of $125,000 and

Authorizing its Execution

Overview:

The Village received an Invest in Cook Grant in the amount of $125,000 to help

fund the construction of the 2025 Neighborhood Greenway/Bike Boulevard

project. The Intergovernmental Agreement (IGA) defines the terms and

conditions of the grant and construction processes. The project is scheduled to

be designed in the fall for construction in the summer of 2025. The estimated

cost for construction is $2.5 million.

RES 24-283

A Resolution Approving an Amendment to an Employee Leasing

Agreement with MGT of America Consulting, LLC for an Interim Chief

Financial Officer to Change the Not-to-Exceed Amount from $150,000 to

$225,000 and to Extend the Term from August 2, 2024 to February 28, 2025

and Authorizing its Execution

Overview:

The Village uses a temporary services agency to employ the Village’s Interim

Chief Financial Officer position. While originally intended to be short-term in

nature and approved under the Village Manager’s spending authority, staff

have identified a need for the Interim Chief Financial Officer employee to

remain with the Village through February 28, 2025, until the adoption of the

Village’s Fiscal Year 2025 Budget, the completion of the long term financial

planning project, and the hiring and onboarding of a permanent Chief Financial

Officer.

RES 24-282

A Resolution Approving a Collective Bargaining Agreement Between the

Village of Oak Park and Local 95 International Association of Fire Fighters,

AFL-CIO, for the Period of January 1, 2024 to December 31, 2027 and

Authorizing its Execution

Overview:

An agreement was reached between the Local 95 International Association of

Fire Fighters, AFL-CIO, and the Village of Oak Park for a successor collective

bargaining agreement ending December 31, 2027.

XII. Regular Agenda

ORD 24-144

Concur with the Plan Commission and Adopt an Ordinance Amending

Article 2 (“Definitions & Rules of Measurement”), Section 2.3

(“Definitions”), Article 8 (“Uses”), Section 8.4 (“Principal Use Standards”)

and Table 8.1 (“Use Matrix”) of the Oak Park Zoning Ordinance to Establish

a Community Service Center as a Special Use in the I-Institutional Zoning

District

Overview:

The Petitioner seeks a text amendment to the Zoning Ordinance to create a

land use category for a Community Service Center that allows the applicant to

provide overnight stays for the unhoused, provide meals, and offer social and

medical services. Social and medical services will also be provided to students

at St. Catherine/St. Lucy’s and affiliated schools and their families. This

proposed use would require a special use permit. This agenda item is a

companion to the special use application agenda item ORD 24-145.

ORD 24-145

Concur with the Plan Commission and Adopt an Ordinance Granting a

Special Use Permit to Allow a Community Service Center in the

I-Institutional Zoning District Located at 38 North Austin Boulevard

Overview:

The Applicant seeks a special use permit to operate a Community Service

Center that would allow the applicant to provide overnight stays for the

unhoused, provide meals, and offer social and medical services. Social and

medical services will also be provided to students at St. Catherine/St. Lucy’s

and affiliated schools and their families. This proposed use requires a special

use permit. This agenda item is a companion to the Zoning Ordinance text

amendment application associated with agenda item ORD 24-144.

RES 24-274

A Resolution Approving a Second Amendment to the Professional Services

Agreement with Walker Consultants, Inc. to Increase the Not-To-Exceed

Amount from $171,700.00 to $231,700.00 and Authorizing its Execution

Overview:

In April 2023, the Village Board authorized a Professional Services Agreement

with Walker Consultants, Inc. to prepare construction documents for bidding

and engineering services intended to address immediate (2022), 2023, and

2024 repair recommendations as outlined in the condition assessment report.

The proposed second amendment to the Agreement provides for the

completion of construction repair documents, engineering services, and

construction observation of recently discovered additional repairs of The

Avenue parking garage for an additional amount of $60,000.00.

RES 24-275

A Resolution Approving a Third Amendment to the Independent

Contractor Agreement with J. Gill & Co. for Maintenance Repairs of the

Village’s Holley Court, The Avenue, and Oak Park River Forest High School

Parking Structures to Increase the Not-To-Exceed Amount from

$1,671,175.00 to $2,416,175.00, Waiving the Village’s Bid Process, and

Authorizing Its Execution

Overview:

In September 2023, the Village Board authorized an Independent Contractor

Agreement with J. Gill & Co. for the 2023 and 2024 completion of maintenance

repairs at the Village’s Holley Court, The Avenue, and Oak Park & River Forest

High School parking garages. The proposed third amendment to the Agreement

provides for the contractor to complete recently-discovered additional repairs

of the Avenue Parking Garage, for an additional amount of $745,000.00. Due to

the time sensitive nature of the repairs, it is recommended to waive the bid

process for said repairs and award the work to J. Gill & Co.

ID 24-296

A Presentation and Discussion on Changes to the Inclusionary Housing

Ordinance

Overview:

This presentation will provide the Village Board options for potential

modification of the Inclusionary Housing Ordinance (IHO) based on public input

and the recently adopted Strategic Vision for Housing.

XIII. Call to Board and Clerk