123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Tuesday, August 5, 2025  
6:30 PM  
Room 201  
Regular Meeting at 6:30 p.m., Council Chambers (Room 201)  
The President and Board of Trustees welcome you. Public comments may be made by  
individuals at the beginning of the meeting, as well as when agenda items are discussed.  
If you wish to provide public comment, complete the "Instructions to Address the Village  
Board" form which is available at the back of the Chambers and present it to the Village  
Clerk at the Board table. When recognized, approach the podium and state your name  
first. If you wish to provide comment by virtual means, contact the Village Clerk's Office  
prior to 5:00 p.m. on the day of the meeting by calling 708-358-5670 or by email to  
publiccomment@oak-park.us. Your camera must remain on while speaking. Please  
limit your remarks to three minutes.  
Instructions for Non-Agenda Public Comment  
Non-agenda public comment is a time set aside at the beginning of a meeting for  
individuals to speak about an issue or concern that is not on that meeting's agenda. It is  
not intended for a dialogue with the Board. Non-agenda public comment is limited to 30  
minutes with a limit of three minutes per person. If non-agenda public comment exceed  
30 minutes, public comment will resume after the items listed under the regular agenda  
are complete. See instructions above on how to provide public comment.  
Instructions for Agenda Public Comment  
Comments are three minutes per person per agenda item with a maximum of three  
agenda items on which an individual may speak. In addition, the Village Board permits a  
maximum of five persons to speak on each side of any one topic which is scheduled for  
or has been the subject of a public hearing by a designated hearing body. These items  
are noted with (*). See instructions above on how to provide public comment.  
I. Call to Order  
II. Roll Call  
III. Agenda Approval  
IV. Minutes  
A Motion to Approve Minutes from the May 6 and May 13, 2025 Closed  
Session Meetings of the Village Board, not for public release.  
A.  
MOT 25-225  
Overview:  
This is a motion to approve the official minutes of meetings of the May 6 and  
May 13, 2025 closed session meetings of the Village Board, which minutes are  
not subject to public release.  
V. Non-Agenda Public Comment  
VI. Proclamation  
A Motion to Approve a Proclamation Honoring the 20th Anniversary of  
the South East Oak Park Community Organization (SEOPCO) on  
September 6th, 2025.  
B.  
MOT 25-221  
Overview:  
This is a motion to approve Village President Vicki Scaman proclaiming  
September 6, 2025 SEOPCO Day.  
A Motion to Approve a Proclamation in Observation of Women’s Equality  
Day Annually on the 26th of August.  
C.  
MOT 25-222  
Overview:  
This is a motion to approve Village President Vicki Scaman proclaiming  
Women’s Equality Day annually on the 26th of August.  
VII. Village Manager Reports  
Review of the Tentative Village Board Meeting Calendars for  
September, October, November 2025.  
D.  
ID 25-488  
Overview:  
Calendars are presented to the Board for the purpose of highlighting Special  
Meeting topics. These topics are based on adopted Village Board Goals and/or  
previous Village Board direction.  
VIII. Village Board Committees  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
IX. Citizen Commission Appointments, Reappointments and Chair Appointments  
Names are forwarded from the Citizens Involvement Commission to the Village Clerk and  
then forwarded to the Village President for recommendation. If any appointments are  
ready prior to the meeting, the agenda will be revised to list the names.  
E.  
MOT 25-223  
Overview:  
Board and Commission Information  
Aging in Communities | The Aging in Communities Commission was created  
to advise the Village Board in its efforts to address the evolving needs and  
interests of our changing demographic and to develop a community-wide lens  
to identify not just a set of plans, programs, procedures, and services but also  
an inclusive awareness and approach that facilitates livability for everyone.  
Building Codes Advisory Commission | The Building Codes Advisory  
Commission advises and makes recommendations on model code  
amendments, updates and interpretations to the Village of Oak Park's Chief  
Building Official, and serves as the Building Codes Board of Appeals.  
Citizen Involvement Commission | The Citizen Involvement Commission  
was established in order to foster citizen participation in the various boards,  
commissions, and committees of the Village of Oak Park, and also to  
encourage citizen participation in government and related activities.  
Transportation Commission | The Transportation Commission hears parking  
and traffic concerns and makes recommendations for improved parking and  
traffic conditions, the administration and enforcement of traffic regulations, and  
public education about traffic safety.  
X. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
F.  
ID 25-484  
Board and Commission Vacancy Report for August 5, 2025  
Overview:  
This report lists the expected number of members, current number of members  
seated, and number of active vacancies for the Village’s 18 citizen boards and  
commissions. There are currently 16 vacancies.  
XI. Consent Agenda  
A Motion to Approve the Bills in the Amount of $6,466,300.86 from June  
29, through August 2, 2025  
G.  
MOT 25-205  
Overview:  
A Motion to Approve the Bills in the Amount of $6,466,300.86 from June 29,  
2025, through August 2, 2025. Also attached is the July 2025 payroll summary  
report.  
A Motion to Approve the May 2025 Monthly Treasurer’s Report for All  
Funds  
H.  
I.  
MOT 25-208  
Overview:  
Approval of the May 2025 Monthly Treasurer’s Report for All Funds  
MOT 25-226  
Adoption of the Property Tax Levy Policy  
Adoption of the Property Tax Levy Policy.  
Overview:  
An Ordinance to Adopt a 1% Grocery Tax to Replace the Discontinued  
State Grocery Tax  
J.  
ORD 25-159  
Overview:  
This is an ordinance approving the adoption of a 1% grocery tax to replace the  
discontinued grocery tax by the State.  
A Resolution Approving a Second Amendment to the Professional  
Services Agreement with Terra Engineering, Ltd. for the Design of the  
Oak Park Avenue Streetscape and Utility Projects to Change the not to  
Exceed Amount from $1,121,790 to $1,469,477 and Authorizing its  
Execution  
K.  
RES 25-233  
Overview:  
The Village has been working with Terra Engineering for the phase II design of  
the Oak Park Avenue Streetscape and Utility Project. The project construction  
was deferred from 2025 to 2026 since only one bid was received which was  
over the budgeted amount. As discussed at the February 18, 2025 Board  
meeting, Terra has been working to redesign the project in order to reduce the  
cost of the construction project. This additional work amounts to $347,687 and  
adjusts the contract from $1,121,790 to $1,469,477.  
A Resolution Ratifying the Renewal of a Professional Services  
Agreement with Metro Strategies Group, LLC to Provide Grant Services  
in an Amount Not to Exceed $100,000 for a One (1) Year Term and  
Authorizing its Execution  
L.  
RES 25-242  
Overview:  
Staff requests that the Village Board ratify the execution of the Renewal of the  
Professional Services Agreement with Metro Strategies Group, LLC, to provide  
grant services for the Village.  
A Resolution Approving a Contract with Maintenance Coatings Co. for  
the 2025 Bike Boulevard Project, in an Amount Not to Exceed $809,903  
and Authorizing its Execution  
M.  
RES 25-245  
Overview:  
Competitive bids were opened on July 24, 2025, for the 2025 Bike Boulevard  
Project. Three contractors picked up proposal documents, and two bids were  
received. The low responsible bid was submitted by Maintenance Coatings Co.  
in an amount of $809,903. The work includes pavement markings and signage  
to create Neighborhood Greenways/Bike Boulevards at a variety of locations in  
the Village. A separate contract will be bid out for work associated with speed  
cushions, flashing beacons, concrete items, and other physical improvements  
associated with the Neighborhood Greenways.  
A Resolution Approving an Independent Contractor Agreement with  
Garland/DBS, Inc. for PWC Floor Sealing through Omnia Partners Master  
Intergovernmental Cooperative Purchasing Agreement (Micpa) #PW1925  
in an Amount not to Exceed $126,192.00, Authorizing its Execution and  
Waiving the Village’s Bid Process for the Agreement  
N.  
RES 25-246  
Overview:  
This project entails the installation of a traffic coating membrane in designated  
sections of the first-floor vehicle storage area at the Public Works Center  
(PWC). The coating is necessary to mitigate water intrusion into the lower level  
caused by operations on the first-floor, and to enhance the facility’s structural  
integrity and long-term durability.  
A Resolution Authorizing the Village Manager to Execute A Lease for  
1010 Lake Street for use by the Office of Economic Vitality  
O.  
P.  
RES 25-247  
Overview:  
The Village negotiated a Letter of Intent (LOI) to lease 1,737 square feet of office  
space at 1010 W. Lake Street for the Office of Economic Vitality. The landlord is  
preparing a formal lease agreement consistent with the deal terms outlined in  
the term sheet.  
A Resolution Approving Amendments to Appendix VII (“Appointee Pay  
Plan Schedule”) of the Village of Oak Park Personnel Manual  
RES 25-250  
Overview:  
The Village of Oak Park Personnel Manual includes personnel policies that set  
expectations for employee and management responsibilities, ensure  
employees are treated in a fair and consistent manner, inform employees of  
their rights and benefits, and comply with State and Federal regulations. Staff  
regularly review the Personnel Manual and make periodic updates to ensure the  
Village complies with applicable laws and the policy manual is consistent with  
the Village’s authorized budget. Appendix VII has been updated to reflect  
changes to the classifications for seven senior positions in Fiscal Year 2025.  
A Resolution to Approve an Amended Agreement with Housing Forward  
for Emergency Shelter Operating Costs at 112 S. Humphrey Ave. Oak  
Park, IL  
Q.  
RES 25-251  
Overview:  
As the Village continues to evolve its response to support unhoused residents,  
Housing Forward is requesting an amendment to the original agreement to  
include capital improvements in addition to operational costs of the new  
emergency shelter located at 112 S. Humphrey Avenue, Oak Park, IL.  
XII. Regular Agenda  
Fiscal Year 2026 Budget Kickoff Presentation  
R.  
ID 25-448  
Introduction  
Overview:  
As part of the annual budget process, the Village Board holds a preliminary  
budget kickoff meeting in advance of the Village Manager presenting a draft  
recommended FY26 budget in late September/early October. This session  
provides an opportunity for the Budget Team to communicate a high-level  
overview of some selected major revenues and other relevant financial data.  
Also presented will be a tentative timeline for the development of the budget  
document, along with some general parameters for the budgeting process.  
End  
A Resolution Approving a Professional Services Agreement with Opticos  
Design, Inc., to lead an update to the Zoning Ordinance supporting the  
Strategic Vision for Housing Plan and Missing Middle Housing Initiatives  
S.  
RES 25-238  
Overview:  
The Development Services Department requested proposals for an update to  
the Zoning Ordinance relative to housing initiatives identified within the Strategic  
Vision for Housing Plan. Opticos Design, Inc. was selected to assist the Village  
with this project.  
A Resolution Approving an Economic Incentive and Redevelopment  
Agreement Between the Village of Oak Park and 1144 Lake Street, LLC  
and Authorizing Its Execution  
T.  
RES 25-249  
Overview:  
This is a resolution approving an economic incentive agreement with 1144 Lake  
Street, LLC  
A Presentation and Discussion on the Oak Park Avenue Streetscape  
Project  
U.  
ID 25-467  
Overview:  
In February, the Village Board rejected the one bid of $22,777,278 for the  
project, which was over the budgeted amount of $18,000,000, and deferred the  
project to 2026 construction. Since that time, Village staff and Terra Engineering  
have been working to revise the design so that the proposed project is in  
alignment with the previously approved budgeted amount. The consultant and  
staff will present the updated scope, cost, and schedule for the project in order  
to meet this goal.  
A Motion made by Trustee Leving Jacobson and Seconded by Trustee  
Enyia to Exercise the Termination Provision under the Flock Contract  
V.  
MOT 25-219  
Overview:  
This is a motion made by Trustee Leving Jacobson and seconded by Trustee  
Enyia to exercise the termination for convenience provision in the Flock  
contract.  
A Motion made by Trustee Taglia and Seconded by Trustee Wesley to  
Temporarily Deactivate our Flock ALPR’s in Oak Park for a Period not to  
exceed 90 Days from our August 5th, 2025 Board Meeting  
W.  
MOT 25-227  
Overview:  
This is a motion made by Trustee Taglia and seconded by Trustee Wesley to  
temporarily deactivate our Flock ALPR’s in Oak Park for a period not to exceed  
90 days from our August 5th, 2025 board meeting, subject to the following  
tasks/inputs being completed in the interim.  
XIII. Call to Board and Clerk  
XIV. Adjourn