123 Madison Street

Oak Park, Illinois 60302

www.oak-park.us

Village of Oak Park

Meeting Minutes

President and Board of Trustees

Monday, September 16, 2024

6:30 PM

Village Hall

I. Call to Order

Village President Vicki Scaman called the Special Meeting to order at

6:33 P.M.

II. Roll Call

Trustee Enyia joined via remote participation per Village policy. Trustee

Wesley joined the meeting at 6:39 P.M. Trustee Straw joined during

Executive Session.

5 -

Present:

Absent:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, and Village Trustee Robinson

2 - Village Trustee Straw, and Village Trustee Wesley

III. Consideration of Motion to Adjourn to Executive Session to Discuss Property

Acquisition

It was moved by Trustee Robinson, seconded by Trustee Buchanan, to Adjourn to

Executive Session. The motion was approved. The roll call on the vote was as

follows:

5 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, and Village Trustee Robinson

NAYS:

2 - Village Trustee Straw, and Village Trustee Wesley

ABSENT:

V. Reconvene to Regular Meeting in Council Chambers and Call to Order

The Special Meeting reconvened at 7:20 P.M.

VI. Roll Call

7 -

Present:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village

Trustee Wesley

Absent:

VII. Agenda Approval

President Scaman moved Item L from Consent to Regular Agenda.

It was moved by Trustee Wesley, seconded by Trustee Straw, to approve the

Agenda as amended. The motion was approved. The roll call on the vote was as

follows:

7 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village

Trustee Wesley

NAYS:

ABSENT:

VIII. Minutes

MOT 24-233

A Motion to Approve Minutes from the August 27th, 2024 Regular Meeting

of the Village Board

It was moved by Trustee Wesley, seconded by Trustee Robinson, to approve the

Minutes. The motion was approved. The roll call on the vote was as follows:

7 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village

Trustee Wesley

NAYS:

ABSENT:

IX. Non-Agenda Public Comment

There was no public comment.

X. Proclamation

MOT 24-220

A Motion to Approve a Proclamation Recognizing Hispanic Heritage Month

Trustee Robinson read the Proclamation into the record. President

Scaman said we look forward to the events that are planned.

It was moved by Trustee Robinson, seconded by Trustee Straw, that this Motion

be approved. The motion was approved. The roll call on the vote was as follows:

7 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village

Trustee Wesley

NAYS:

ABSENT:

MOT 24-222

A Motion to Approve a Proclamation Recognizing the Centennial

Anniversary of the League of Women Voters - OPRF Chapter

President Scaman and Trustee Buchanan read the Proclamation into the

record. Centennial Gala Co-Chair Joan Petertil accepted the proclamation

and presented additional information. President Scaman said she looks

forward to being an honorary co-chair at their event.

It was moved by Trustee Buchanan, seconded by Trustee Enyia, that this Motion

be approved. The motion was approved. The roll call on the vote was as follows:

7 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village

Trustee Wesley

NAYS:

ABSENT:

MOT 24-231

A Motion to Approve a Proclamation Recognizing National Hunger Action

Month

Trustee Enyia read the Proclamation into the record.

Beyond Hunger Board Member Susie Goldschmidt accepted the

Proclamation and thanked the Village.

It was moved by Trustee Wesley, seconded by Trustee Straw, that this Motion be

approved. The motion was approved. The roll call on the vote was as follows:

7 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village

Trustee Wesley

NAYS:

ABSENT:

XI. Village Manager Reports

Village Manager Kevin Jackson presented the first-ever Rising STAR

(Service Together Achieves Results) Award to Kavi Lillis for assisting the

Village Clerk’s Office with the planning and execution of a community

clean-up day on April 13. Village Clerk Christina Waters provided

additional information about the clean-up day. Kavi accepted the award

and made remarks.

XII. Village Board Committees & Trustee Liaison Commission Reports

Trustee Buchanan said she attended the Farmers' Market Commission

meeting last week and acknowledged the hard work of the volunteer

commissioners.

XIII. Citizen Commission Vacancies

ID 24-450

Board and Commission Vacancy Report for September 16, 2024

There were no comments.

XIV. Citizen Commission Appointments, Reappointments and Chair Appointments

MOT 24-234

A Motion to Consent to the Village President’s Appointment of:

Board of Health - Susanne Feeney, Appoint as Commissioner

Environment & Energy Commission - Kathleen Odell, Appoint as

Commissioner

Environment & Energy Commission - Darryl Baker, Appoint as Commissioner

Plan Commission - Holly Bruce, Appoint as Commissioner

Clerk Waters read the names into the record.

It was moved by Trustee Enyia, seconded by Trustee Wesley, that this Motion be

approved. The motion was approved. The roll call on the vote was as follows:

7 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village

Trustee Wesley

NAYS:

ABSENT:

XV. Consent Agenda

Approval of the Consent Agenda

It was moved by Trustee Wesley, seconded by Trustee Robinson to approve the

items under the Consent Agenda. The motion was approved as amended. The

roll call on the vote was as follows:

7 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village

Trustee Wesley

NAYS:

ABSENT:

A Motion to Approve the April 2024 Monthly Treasurer’s Report for All

Funds

This Motion was approved as amended.

A Motion to Approve the May 2024 Monthly Treasurer’s Report for All

Funds

This Motion was approved.

A Motion to Approve the Bills in the Amount of $6,378,563.71 from August

4, 2024, through August 31, 2024

This Motion was approved.

An Ordinance Authorizing the Sale of Surplus Vehicles and Equipment

Owned by the Village of Oak Park

This Ordinance was adopted.

A Resolution Authorizing the Execution of an Agreement with AKA Comp

Solutions to Acquire Three R760XD2 Network Video Recorders (NVRs) in

the Amount of $63,161.40.

This Resolution was adopted.

RES 24-287

A Resolution Approving an Amendment to the Independent Contractor

Agreement with Xtreme Fire Protection, LLC for Annual Inspection and

Repair Services of Fire Sprinkler Systems at Village Facilities to Increase the

Not to Exceed Amount for Fiscal Year 2024 from $50,463.63 to $60,000.00

and Authorizing its Execution

This Resolution was adopted.

RES 24-288

A Resolution Approving a Second Amendment to the Renewal of the

Independent Contractor Agreement with South West Industries, Inc. d/b/a

Anderson Elevator Co. to Provide Elevator Maintenance and Repair

Services at Village-Owned Facilities to Increase the Not to Exceed Amount

for Fiscal Year 2024 from $56,000.00 to $66,000.00 and Authorizing Its

Execution

This Resolution was adopted.

RES 24-289

A Resolution Approving the Purchase of Ten (10) 2025 Ford Utility Hybrid

Police Interceptor Vehicles with Police Package from Currie Motors of

Frankfort, Illinois, in an Amount Not to Exceed $513,534.00 and Waiving

the Village's Bid Process for the Purchase

This Resolution was adopted.

XVI. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor

Dealers or Related

ORD 24-151

An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8

(“List of Licenses for Each License Class”), Section 3-8-1 (“Number of

Licenses Permitted to be Issued Per License Class”) and Section 3-8-2

(“Licenses by Name and Address Per License”) of the Oak Park Village Code

for the Issuance of a Restaurant Class B-6 Liquor License to C. Parlato, LLC,

DBA Ciro

Trustee Parakkat recused himself from voting on this Item due to his

involvement with Takeout 25.

Assistant Village Attorney Rasheda Jackson presented the Item. Ciro

Owner Ciro Parlato provided additional information.

It was moved by Trustee Wesley, seconded by Trustee Straw, that this Ordinance

be adopted. The motion was approved. The roll call on the vote was as follows:

6 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley

NAYS:

ABSENT:

1 - Village Trustee Parakkat

RECUSED:

ORD 24-152

An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 1

(“General Provisions”), Section 3-1-1 (“Definitions”), Article 4 (“Term and

Classification”), and Section 3-4-2 (“Classification and Number of Liquor

Licenses and Fees”) of the Oak Park Village Code to Create a Class D-19 Arts

and Crafts Establishment Liquor License

Attorney Jackson presented the Item.

Trustee Wesley inquired about the requirement for food to be served

because it is not a restaurant. Attorney Jackson said it is typical to have

food consumed so there would not be an overconsumption of liquor.

President Scaman asked if the food requirement and $500 fee are typical

for communities, which Attorney Jackson confirmed they are. The Liquor

Control Review Board (LCRB) decided on the fee. Assistant Director Cam

Davis said the fee is actually a little lower than other communities in the

region.

Trustee Parakkat asked how many Oak Park businesses would be eligible

for this license. Director Davis said there are currently seven and that may

grow. Trustee Parakkat inquired about the estimated tax revenue. Director

Davis said he does not have that information though this is becoming

common for these makers businesses so we want to have it in place.

Trustee Wesley inquired why the cap is at 10:00 P.M. Director Davis said

the LCRB wanted to start with conservative hours with the potential to

expand hours later on. A number of these businesses are also

residential-adjacent.

Trustee Wesley said he would be willing to extend the hours until 11:00

P.M. Trustee Straw said he would second a friendly amendment extending

the hours to 11:00 P.M.

President Scaman asked if the applicant has expressed any concern about

the $500 fee. Director Davis said she has not. President Scaman asked if

these businesses are eligible for BYOB. Director Davis said BYOB are

only available to restaurants.

It was moved by Village Trustee Wesley, seconded by Village Trustee Straw, that

this Ordinance be adopted as amended. The motion was approved. The roll call

on the vote was as follows:

7 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village

Trustee Wesley

NAYS:

ABSENT:

XVII. Regular Agenda

RES 24-286

Resolutions Approving the Subrecipient Program Year 2024 Community

Development Block Grant Agreements and Authorizing their Execution

Trustee Wesley recused himself from voting on this Item due to his

involvement with Oak Leyden.

It was moved by Trustee Straw, seconded by Trustee Robinson, that this

Resolution be adopted. The motion was approved. The roll call on the vote was

as follows:

6 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, and Village Trustee Straw

NAYS:

ABSENT:

1 - Village Trustee Wesley

RECUSED:

RES 24-294

A Resolution Approving an Intergovernmental Agreement Between the

Village of Oak Park and the Oak Park Township to Participate in the

Township’s Youth Engagement Program

Trustee Enyia recused himself from voting on this Item due to his

involvement with the Oak Park Public Library.

Community Services Administrator Vanessa Matheny presented the Item.

Oak Park Township Director of Youth Services Megan Traficano and Youth

Engagement Program Manager Laura Devitt provided additional

information.

Trustee Parakkat inquired about the trajectory over the past few years.

Director Traficano said there were 54 individual clients in 2019 and this

past year they saw 95. There were 94 referrals into their program last year

and 104 referrals this year. She said she thinks some of it is

pandemic-related.

Trustee Parakkat inquired why the Village left this program in 2019.

Administrator Matheny said it is her understanding that it could be due to

the cost-sharing ratio. Previously the contract was $55K for the Village's

portion and it is now $15K. Trustee Parakkat inquired about the linkage to

the Village's alternative calls for service program. Administrator Matheny

said having the Village's social workers work in collaboration with the

Township to access additional mental health resources would be a strong

correlation as would being able to share data among the two governmental

bodies. The Township also provides training and education pieces which

would benefit Village staff. Trustee Parakkat said he supports this.

Trustee Straw requested the current program's capacity. Director Traficano

said they have never had a wait list and they strive to make their services

as short-term as possible. Trustee Straw noted the data information is

anonymized, which Director Traficano confirmed.

President Scaman acknowledged the group that came to Good Shepherd

Church in November 2023 to provide bilingual speaking assistance for

migrants. She inquired why they do not charge insurance or Medicaid.

Director Traficano said it is a township standard across the state to

provide social services to the communities. The Township would not be

able to accept certain insurances per its statute.

It was moved by Village Trustee Wesley, seconded by Village Trustee Robinson,

that this Resolution be adopted. The motion was approved. The roll call on the

vote was as follows:

6 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Parakkat,

Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley

NAYS:

ABSENT:

1 - Village Trustee Enyia

RECUSED:

MOT 24-230

A Motion to Concur with the Transportation Commission’s

Recommendations for Traffic Calming at the 600 block of Gunderson

Avenue

Village Engineer Bill McKenna presented the Item. Transportation

Commission Chair Ron Burke provided additional information.

Trustee Buchanan inquired where the petition is coming from regarding the

apartment building causing increased traffic. Engineer McKenna said the

data does not support any increased volume of traffic from that

development. Chair Burke said there is a perception across the Village of

increased traffic safety risk.

Trustee Robinson asked if there is data from 2024. Engineer McKenna

said the data was collected in spring 2023 and is cross-referenced with

four years of historical data for that block. She said she is inclined to agree

with staff's perspective and the need for consistent benchmarks. She

inquired if this would come out of the resurfacing budget. Engineer

McKenna said it would be built with the resurfacing project using capital

improvement funds for traffic calming. If it triggers a change order with the

construction project, it would be administered through the Village Manager

or the Village Board depending on the amount.

Trustee Parakkat noted the Vision Zero plan is coming up and we will have

a better basis for deciding this across the Village. He said having no

data-based evidence is a problem. Engineer McKenna said the lack of

data issue is pretty pervasive through the local network. He said the Vision

Zero plan is looking at high-level things that would decide how we would

treat an intersection like this. Trustee Parakkat said he would support the

staff perspective at this point.

Chair Burke said the Vision Zero consultants presented to the commission

recently and that will give us a basis for making decisions about how to

deploy funds. The commission recommended this for Adams and

Gunderson because there is community support for it and it gives the

Village an opportunity to try these treatments out at a relatively low cost.

Trustee Straw asked if staff's recommendation for the paint and post

treatment south of the Gunderson alley is incompatible with the one at

Adams and Gunderson. Engineer McKenna said they are not incompatible

with one another. Trustee Straw asked if there was consideration of high

visibility crosswalk markings across Gunderson. Engineer McKenna said

that was not a recommendation at the time. Trustee Straw said he would

support doing both because the different markings are doing different

things.

Trustee Wesley said he supports effort to slow down cars. He noted traffic

was not impacted by the development. He said he agrees with Trustee

Straw to do both. He inquired if the technology to measure the traffic is

expensive. Engineer McKenna said the cost to do the traffic counts is

relatively low.

Trustee Enyia said he is in agreement to do both.

Trustee Buchanan said she is comfortable with staff's recommendation.

President Scaman said she is not sure this is the intersection that will give

us the data back to tell us whether the improved plan is successful. She

said she is inclined to go with staff's recommendation. She said she would

like to see something come forward for Ridgeland and Adams and Oak

Park and Adams.

It was moved by Trustee Straw, seconded by Trustee Wesley, to concur with the

Transportation Commission’s recommendation. During deliberations, the motion

was amended, by way of a friendly amendment approved by Trustee Straw and

Trustee Wesley, to additionally incorporate the Village staff’s recommendation

into the approval. The motion failed. The roll call vote on the vote was as

follows:

AYES: 3 - Trustees Enyia, Straw, Wesley

NAYS: 4 - Trustees Buchanan, Parakkat, Robinson, President Scaman

ABSENT: 0

It was moved by Trustee Buchanan, seconded by Trustee Wesley, to concur with

staff’s recommendation for the 600 block of Gunderson Avenue. The motion was

approved. The roll call vote as was follows:

7 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village

Trustee Wesley

NAYS:

ABSENT:

RES 24-258

A Resolution to Approve the Community Development Block Grant (CDBG)

Energy Efficiency Program in Program Year 2024 Beginning October 1, 2024

Assistant Village Manager/Neighborhood Services Director Jonathan

Burch presented the Item.

Trustee Robinson asked if the grant dollars will be deposited into the

sustainability fund and then spent from there. Director Burch said this is a

successor program. The predecessor programs have been fully expended

and allocated to potential households. She asked if the money will be spent

before it expires. Director Burch said the program year is 12 months and

then the Village will have the opportunity to re-apply that to other programs

in the future.

Trustee Parakkat said he likes the changes that were made, the free

assessment from Com Ed, and the focus on emission reduction which is in

line with the Climate Ready Oak Park plan.

Trustee Wesley asked if there is a list of reputable contractors that can be

shared. Director Burch said the Village has a pool of entities that have

signed up to provide support services for our single family rehab program

and can provide that list upon request.

Trustee Straw inquired if staff would come back to the Board to request

more funding if the money runs out during the program year. Director Burch

said the Village could go through an annual action planning process to

amend that in order to provide additional funding. The intention would be

not to have the Village paying for things if someone can be pointed to a

rebate or something else offered through a Com Ed or Nicor efficiency

program.

It was moved by Trustee Buchanan, seconded by Trustee Wesley, that this

Resolution be adopted. The motion was approved. The roll call on the vote was

as follows:

7 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village

Trustee Wesley

NAYS:

ABSENT:

RES 24-285

A Resolution Approving the Village of Oak Park’s Housing Trust Fund

Program Guidelines

Director Burch presented the Item.

Trustee Parakkat inquired about prioritization. Director Burch said that is

the reason staff recommends the scoring criteria. Trustee Parakkat said

going for the lowest income might actually work at cross purposes with

longevity with the affordability so he feels some coverage there is needed

for it to be fair. Director Burch said the intention from staff is that the depth

and breadth goals are both 20 points.

Trustee Robinson asked if eligible activities 6-8 are covered under our loan

rehab program. Director Burch said they are addressed through existing

programs funded by the Village through CDBG and other resources. She

said she thinks we should put additional criteria around those or remove

them rather than create competing programs within the Village. Director

Burch confirmed the Village has not yet received any loan applications.

She asked if a policy for repeat applicants has been considered. Director

Burch said that was not discussed.

Trustee Straw said he thinks the approach makes sense and he does not

have an issue with a high-scoring project that is offered by a repeat

applicant.

Trustee Wesley asked who the weatherization of dwelling units is targeting.

Director Burch said it could be individual homeowners or multi-family

buildings. He said maybe the Housing Trust Fund (HTF) requests need to

come out of this and go into a different fund. He said his values around

affordable housing don't exist as long as there is money in the HTF.

It was moved by Trustee Straw, seconded by Trustee Robinson, to extend the

meeting past 10:00 P.M. A roll call vote was taken and the motion was approved.

The roll call was as follows:

AYES: 6 - Trustees Buchanan, Enyia, Robinson, Straw, Wesley, President

Scaman

NAYS: 1 - Parakkat

ABSENT: 0

Trustee Robinson asked if staff anticipates making any changes to the

guidelines based on the feedback received tonight. Director Burch said

staff are happy to make some minor tweaks and they can be made as the

applications come in on a rolling basis. Trustee Robinson said she is fine

with that.

It was moved by Trustee Robinson, seconded by Trustee Wesley, that this

Resolution be adopted. The motion was approved. The roll call on the vote was

as follows:

7 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village

Trustee Wesley

NAYS:

ABSENT:

ORD 24-150

An Ordinance Waiving the Inspection Fee for Newly Installed Water Meters

Through the Lead-Line Replacement Program for Low- to

Moderate-Income Homeowners

Director Burch presented the Item.

Trustee Robinson asked if the permit fee is being waived. Director Burch

said just the inspection fee is being waived because it is the only fee being

charged in this case. No deposit will be required.

It was moved by Trustee Wesley, seconded by Trustee Straw, that this Ordinance

be adopted. The motion was approved. The roll call on the vote was as follows:

7 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village

Trustee Wesley

NAYS:

ABSENT:

XVIII. Call to Board and Clerk

Clerk Waters said September 17 is National Voter Registration Day. We

offer voter registration every weekday at Village Hall. We will also do voter

registration from 6-8 P.M. at Kinfolk CoLab at 405 S. Euclid.

Trustee Wesley said the bucket of money exists in the fund balance. We

have about $60M and some residual ARPA money.

Trustee Parakkat wished a happy Eid Mubarak to those who celebrate.

President Scaman congratulated Lieutenant Lingenfelter on his retirement

and Lieutenant Joe Milosovic on his promotion.

XIX. Adjourn

It was moved by Trustee Straw, seconded by Trustee Wesley, that this be

approved. The motion was approved. The roll call on the vote was as follows:

7 -

AYES:

NAYS:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village

Trustee Wesley

ABSENT: