123 Madison Street

Oak Park, Illinois 60302

www.oak-park.us

Village of Oak Park

Meeting Agenda

President and Board of Trustees

Tuesday, March 19, 2024

6:30 PM

Village Hall

A Regular Meeting will start at 6:30 p.m., to begin in Council Chambers (Room 201).

The Village Board is expected to adjourn immediately into Executive Session and

move to Room 130. The Board will reconvene the Regular Meeting at 7:30 p.m. in

Council Chambers (Room 201).

The President and Board of Trustees welcome you. Public comments may be made by

individuals at the beginning of the meeting, as well as when agenda items are discussed.

If you wish to provide public comment, complete the "Instructions to Address the Village

Board" form which is available at the back of the Chambers and present it to the Village

Clerk at the Board table. When recognized, approach the podium and state your name

first. If you wish to provide comment by virtual means, contact the Village Clerk's Office

prior to 5:00 p.m. on the day of the meeting by calling 708-358-5670 or by email to

publiccomment@oak-park.us. Your camera must remain on while speaking. Please

limit your remarks to three minutes.

Instructions for Non-Agenda Public Comment

Non-agenda public comment is a time set aside at the beginning of a meeting for

individuals to speak about an issue or concern that is not on that meeting's agenda. It is

not intended for a dialogue with the Board. Non-agenda public comment is limited to 30

minutes with a limit of three minutes per person. If non-agenda public comment exceed

30 minutes, public comment will resume after the items listed under the regular agenda

are complete. See instructions above on how to provide public comment.

Instructions for Agenda Public Comment

Comments are three minutes per person per agenda item with a maximum of three

agenda items on which an individual may speak. In addition, the Village Board permits a

maximum of five persons to speak on each side of any one topic which is scheduled for

or has been the subject of a public hearing by a designated hearing body. These items

are noted with (*). See instructions above on how to provide public comment.

I. Call to Order

II. Roll Call

III. Consideration of Motion to Adjourn to Executive Session to Discuss Collective

Bargaining and Pending Litigation

IV. Adjourn Executive Session

V. Reconvene to Regular Meeting in Council Chambers and Call to Order

VI. Roll Call

VII. Agenda Approval

VIII. Minutes

MOT 24-139

A Motion to Approve Minutes from the March 5, 2024 Regular Meeting

and March 11, 2024 Special Meeting of the Village Board

Overview:

This is a motion to approve the official minutes of meetings of the Village

Board.

IX. Non-Agenda Public Comment

X. Proclamation

MOT 24-130

A Motion to Approve a Proclamation to Proclaim April 2024 as Earth

Month

Overview:

This is a motion to approve a proclamation by Village President Scaman

recognizing April 2024 as Earth Month...End

MOT 24-138

A Motion to Approve a Proclamation for National Public Health Week

April 1-7, 2024

Overview:

This is a motion to approve a proclamation by Village President Scaman

recognizing April 1-7, 2024 as National Public Health Week..End

XI. Village Manager Reports

XII. Village Board Committees & Trustee Liaison Commission Reports

This section is intended to be informational. If there are approved minutes from a recent

Committee meeting of the Village Board, the minutes will be posted in this section.

XIII. Citizen Commission Vacancies

This is an ongoing list of current vacancies for the Citizens Involvement Commissions.

Residents are encouraged to apply through the Village Clerk’s Office.

ID 24-209

Board & Commission Vacancy Report for March 19, 2024

XIV. Citizen Commission Appointments, Reappointments and Chair Appointments

Names are forwarded from the Citizens Involvement Commission to the Village Clerk and

then forwarded to the Village President for recommendation. If any appointments are

ready prior to the meeting, the agenda will be revised to list the names.

MOT 24-141

A Motion to Consent to the Village President’s Appointment of:

Civic Information Systems Commission - Sharon Newton, Reappoint as

Member

XV. Consent Agenda

MOT 24-123

A Motion to Approve the Bills in the Amount of $7,548,253.56 from

January 29, 2024, through February 29, 2024

Overview:

Attached is the regular list of bills paid through the Village’s accounts payable

system from January 29, 2024, through February 29, 2024. Also attached is the

February 2024 payroll summary report.

MOT 24-131

A Motion to Concur with the Transportation Commission’s

Recommendations for Traffic Calming on the 900 and 1000 Blocks of N.

Humphrey Avenue and at the Intersection of Berkshire Street with N.

Humphrey Avenue

Overview:

At the February 12, 2024, Transportation Commission meeting, the Commission

reviewed traffic calming petitions for the 900 block of N. Humphrey Avenue,

the 1000 block of N. Humphrey Avenue, and the intersection of Berkshire Street

with N. Humphrey Avenue. These petitions expressed concerns regarding

excessive speeds, cut-through traffic on Humphrey Avenue, and

non-compliance with stop signs. The Commission recommended installing

paint and post curb extensions on all four corners of the two intersections of

Berkshire Street and Greenfield Street with N. Humphrey Ave.

ORD 24-109

An Ordinance Authorizing the Sale of Surplus Vehicles and Equipment

Owned by the Village of Oak Park

Overview:

Village departments have vehicles and equipment that may be disposed of

once they are no longer usable to the Village. These vehicles and equipment

will be reassigned, sold at auction, traded in, consigned, or disposed of as

scrap.

RES 24-146

A Resolution Approving a Task Order for Professional Engineering Services

with TranSystems Corporation for a Feasibility Study of Bike Lanes on

Ridgeland Avenue in an Amount Not to Exceed $86,309, Authorizing its

Execution and Directing Staff to Prepare the Necessary Budget

Amendment

Overview:

As discussed at the March 5, 2024 meeting, the Engineering Division requested

a proposal from TranSystems Corporation to do a feasibility study of bike lanes

on Ridgeland Avenue. The study will look at potential design alternatives,

impacts, and parking loss associated with adding dedicated or protected bike

lanes on Ridgeland Avenue. The study includes IDOT coordination and public

engagement. The $86,309 cost of the study exceeds the $50,000 budget

amount.

RES 24-139

A Resolution Approving a Funding Grant Agreement Between Housing

Forward and the Village of Oak Park in the Amount of $500,000 in

American Rescue Plan Act (ARPA) Funds and Authorizing Its Execution

Overview:

On February 6, 2024, the Village Board approved a motion to support Housing

Forward with American Rescue Plan Act (ARPA) funds in the amount of

$500,000 to support the renovation of the Write Inn, 211 Oak Park Ave.

RES 24-151

A Resolution Approving the Renewal of the Annual Software License and

Support Maintenance Agreement dated December 15, 2014, with CityView,

a Division of N. Harris Computer Corporation, for the Village’s Permitting,

Licensing and Inspection Services in an Amount Not to Exceed $208,464.30

and Authorizing its Execution

Overview:

The Village launched the CityView permitting, licensing, and inspection

software solution known locally as “VillageView” on May 9, 2016. The Village

enters into an annual maintenance agreement with CityView to receive regular

software updates and technical support services.

RES 24-153

A Resolution Approving an Independent Contractor Agreement with

Midwest Services and Development Corp. for the Main Fire Station HVAC

Replacement Project in an Amount Not to Exceed $94,500.00 and

Authorizing its Execution

Overview:

The Village’s main fire station has three roof-top condensing units and three

internal air handling units that have reached the end of their useful service life

and require replacement. The replacement of these units was identified as a

necessity in the Property Condition Assessment completed at the main fire

station in 2019...End

Recommendation

RES 24-154

A Resolution Approving the Replacement of Three Salter Bodies on Village

Dump Trucks Through the Purchase and Installation of Certain Equipment

from Lindco Equipment Sales, a Division of Viking-Cives, Through the

Sourcewell Joint Purchasing Program in an Amount Not to Exceed

$147,483.00 and Waiving the Village’s Bid Process for the Purchase

Overview:

The Fiscal Year 2024 Public Works Vehicle Replacement Fund budget includes

the replacement of three salters on Village tandem axle dump trucks, which

consists of the replacement of the current salters and associated electronics

and hydraulics. The equipment will be purchased from and installed by Lindco

Equipment Sales, a Division of Viking-Cives. This purchase will be made

through the Sourcewell Joint Purchasing Program, an opportunity for

governments to leverage and pool resources for better pricing...End

Recommendation

RES 24-155

A Resolution Approving the Rebuilding of One Dump Truck Through the

Purchase and Installation of Certain Equipment from Lindco Equipment

Sales, a Division of Viking-Cives, through the Sourcewell Joint Purchasing

Program in an Amount Not to Exceed $88,587.00 and Waiving the Village’s

Bid Process for the Purchase

Overview:

The Fiscal Year 2024 Water and Sewer Vehicle Replacement Fund budget

includes the rebuilding of one tandem axle dump truck, which consists of the

replacement of the current dump body, plow, plow mount, and replacement of

associated electronics and hydraulics. The equipment will be purchased from

and installed by Lindco Equipment Sales, a Division of Viking-Cives. This

purchase will be made through the Sourcewell Joint Purchasing Program, an

opportunity for governments to leverage and pool resources for better pricing...End

Recommendation

RES 24-159

A Resolution Authorizing the Submission of a United States Centers for

Disease Control and Prevention Application for a Public Health Associate

to Assist the Village’s Public Health Department with Violence and Injury

Prevention Programs, HIV Surveillance Based Services, and other Health

Education Projects from October 1, 2024 through September 30, 2026

Overview:

The Centers for Disease Control and Prevention’s (CDC) Public Health

Associate Program (PHAP) provides hands-on work experience for new

graduates of an undergraduate or graduate health program. As a host

participant in this CDC program, the Public Health Department will be provided

a CDC employee to work at the Village of Oak Park as a Public Health

Associate for two years. This associate will work on projects from the Health

Education Team’s portfolio. The associate will also help implement injury

prevention public health programming that aligns with the Board’s Community

Health and Safety goals.

RES 24-160

A Resolution Approving a Contract with Triggi Construction, Inc. for

Project 24-4, Alley Improvements, in an Amount Not to Exceed $2,318,347,

Authorizing its Execution and Directing Staff to Prepare the Necessary

Budget Amendment

Overview:

Competitive bids were opened on February 29, 2024, for Project 24-4, Alley

Improvements. Seven contractors picked up bid documents and two bids were

received. The low responsible bid was submitted by Triggi Construction, Inc. in

an amount of $2,318,347. The project is over the available budgeted amount by

$222,393 and staff recommends increasing the funds for the project by this

amount in order to construct all twelve alleys in the scope of work, including

the four green alleys partially funded by a Metropolitan Water Reclamation

District (MWRD) grant.

RES 24-161

A Resolution Approving a Contract with J. Nardulli Concrete, Inc. for

Project 24-18, Alley Improvements, in an Amount not to Exceed $730,000

and Authorizing its Execution

Overview:

Competitive bids opened on February 29, 2024, for Project 24-18, Alley

Improvements. Eight contractors requested bid documents and three bids were

received. The low-responsible bid was submitted by J. Nardulli Concrete, Inc.

for an amount of $804,957. The project is funded primarily with Community

Development Block Grant (CDBG) funds and is over the budgeted amount of

funds for 2024. Staff recommends removing one alley segment from the scope

of this project to have the project fit the budgeted amount.

RES 24-166

A Resolution Authorizing the Execution of a Settlement Agreement in

Workers’ Compensation Case Number 2021 WC 34500

Overview:

It is requested that the Village Board authorize the execution of a settlement

agreement in Workers’ Compensation Case Number 2021 WC 34500.

RES 24-168

A Resolution Approving the Work Plan of the Village of Oak Park’s Citizen

Involvement Commission for 2024

Overview:

Each year, the Village Board reviews and approves a work plan for boards and

commissions. The commissions recommend to the Village Board a proposed

work plan based on the Village Code. Some work plans also contain a budget

request. The Village Board can also revise a commission’s work plan mid-year

if it would like a commission to review an unexpected project or issue.

XVI. Regular Agenda

ID 24-160

A Presentation by the Metropolitan Mayors Caucus Regarding the

Comprehensive Housing Study Update to the Homes for a Changing Region

Report

Overview:

At the Village Board meeting on February 6, 2023, the Village Board approved a

Professional Services Agreement between the Village of Oak Park and the

Metropolitan Mayors Caucus (“MMC”) to conduct a comprehensive housing

study update to the Homes for a Changing Region Report originally adopted by

the Village on April 2, 2012. The MMC will provide the Village Board with a

presentation on the final Housing Study report.

ID 24-193

Public Safety Annual Report

Overview:

A presentation will be given on the state of public safety and the Police

Department in the Village of Oak Park.

ORD 24-110

An Ordinance Amending the Fiscal Year 2024 Annual Budget

Overview:

An Ordinance is hereby presented to modify selected appropriations in the

FY24 Adopted Budget. On a continual basis, staff evaluates both revenues and

expenditures. However, in most cases only expenditure overages to budget

require an amendment.