123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Tuesday, January 23, 2024  
6:00 PM  
Village Hall  
A Regular Meeting will start at 6:00 p.m., to begin in Council Chambers (Room  
201). The Village Board is expected to adjourn immediately into Executive  
Session and move to Room 130. The Board will reconvene the Regular Meeting  
at 7:00 p.m. in Council Chambers (Room 201).  
The President and Board of Trustees welcome you. Public comments may be made by  
individuals at the beginning of the meeting, as well as when agenda items are reviewed.  
If you wish to make a statement, please complete the "Request to Address the Village  
Board" form which is available at the back of the Chambers, and present it to the staff  
table at front. When recognized, approach the podium, state your name first, and  
please limit your remarks to three minutes.  
Instructions for Non-Agenda Public Comment  
The President and Board of Trustees welcome you. Public comments may be made by  
individuals at the beginning of the meeting, as well as when agenda items are reviewed.  
If you wish to make a statement, please complete the "Request to Address the Village  
Board" form which is available at the back of the Chambers, and present it to the staff  
table at front. When recognized, approach the podium, state your name first, and  
please limit your remarks to three minutes.  
Instructions for Agenda Public Comment  
Public comments are allowed for an agenda item. Persons are asked to email a  
request to speak during the meeting to publiccomment@oak-park.us no later than 5:00  
p.m. prior to the start of the meeting or make a request at the meeting with the Village  
Clerk. You may also call the Village Clerk's Office by 5:00 p.m. prior to the meeting at  
708-358-5670 and you will be given instructions on how to participate during the  
meeting. Agenda public comment will be limited to three minutes per person per  
agenda item with a maximum of three agenda items to which you can speak. In  
addition, a maximum of five persons can speak to each side of any one topic that is  
scheduled for or has been the subject of a public hearing by a designated hearing body.  
These items are noted with (*).  
I. Call to Order  
II. Roll Call  
III. Consideration of Motion to Adjourn to Executive Session to Discuss  
Collective Bargaining and Property Acquisition  
IV. Adjourn Executive Session  
V. Reconvene to Regular Meeting in Council Chambers and Call to Order  
VI. Roll Call  
VII. Agenda Approval  
VIII. Minutes  
A.  
MOT 24-103  
A Motion to Approve Minutes from the November 13, 2023 Regular Meeting,  
November 20, 2023 Regular Meeting, November 28, 2023 Regular Meeting  
and December 4, 2023 Regular Meeting of the Village Board  
Overview:  
This is a motion to approve the official minutes of meetings of the Village  
Board.  
IX. Non-Agenda Public Comment  
X. Proclamation  
B.  
MOT 24-104  
A Motion to Approve a Proclamation Celebrating the 150th Anniversary of  
Pilgrim Congregational Church January 2024.  
Overview:  
This is a motion to approve Village President Scaman proclaiming January  
2024 celebrating the 150th anniversary of Pilgrim Congregational Church.  
C.  
MOT 24-105  
A Motion to Approve a Proclamation for Proclaiming Dr. Martin Luther King,  
Jr. Birthday on January 15, 2024.  
Overview:  
This is a motion to approve Village President Scaman proclaiming January 15,  
2024 as Dr. Martin Luther King, Jr. Birthday.  
XI. Village Manager Reports  
D.  
ID 24-117  
Review of the Village Board Meeting Calendar for January, February and  
March 2024  
Overview:  
Calendars are presented for the purpose of highlighting the Special Meeting  
topics. These topics are based on adopted Village Board Goals and/or prior  
Village Board direction.  
XII. Village Board Committees  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
XIII. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
E.  
ID 24-113  
Board & Commission Vacancy Report for January 23, 2024.  
XIV. Citizen Commission Appointments, Reappointments and Chair  
Appointments  
Names are forwarded from the Citizens Involvement Commission to the Village Clerk  
and then forwarded to the Village President for recommendation. If any appointments  
are ready prior to the meeting, the agenda will be revised to list the names.  
F.  
ID 24-114  
A Motion to Consent to the Village President’s Appointment of:  
Historic Preservation Commission - Ron Roman, Appoint as Member  
XV. Consent Agenda  
G.  
RES 24-001  
A Resolution Approving an Independent Contractor Agreement with  
CityEscape Garden & Design LLC for Village-Wide Seasonal Container Display  
and Maintenance Services in 2024 in an Amount not to Exceed $112,000.00  
with an Option to Renew for One Additional One-Year Term and Authorizing  
its Execution  
Overview:  
In September 2023, Village staff requested bids for seasonal container display  
and maintenance services. CityEscape Garden and Design LLC has previously  
performed this work for the Village and was the low-responsive bidder. The  
proposed agreement is for one year and provides for one possible one (1) year  
renewal. Staff recommends approving an agreement with CityEscape Garden  
and Design LLC for Fiscal Year 2024 seasonal container display and  
maintenance services.  
H.  
RES 24-002  
A Resolution Approving a Purchase Price Agreement with The Terramar  
Group, Inc. d/b/a Fleet Safety Supply for Emergency Lighting and Sound  
Equipment for Vehicles in an Amount Not to Exceed $95,000.00 and  
Authorizing its Execution  
Overview:  
The Fleet Services Division of the Public Works Department is responsible for  
equipping Police vehicles and Public Works equipment with emergency  
lighting and sound equipment. The division annually seeks competitive bids for  
this equipment.  
I.  
RES 24-003  
A Resolution Authorizing the Purchase of Telematics Services and Hardware  
from Advantage Asset Tracking Corporation, A Geotab Certified Reseller,  
through the Sourcewell Joint Purchasing Program in an Amount Not to  
Exceed $46,000.00 Annually for a Three Year Term and Waiving the Village’s  
Bid Process for the Purchase  
Overview:  
Telematics are utilized by Village departments for vehicle/equipment usage  
data and location. Public Works is expanding coverage to more of the Village  
fleet. The Village utilizes the Sourcewell Joint Purchasing Program contract  
#020221-GEO, for existing vehicle/equipment coverage. ..End  
Recommendation  
J.  
RES 24-004  
A Resolution Approving an Independent Contractor Agreement with F.E.  
Moran, Inc. Mechanical Services to Replace an Air Conditioner Condensing  
Unit at the Public Works Center in an Amount Not to Exceed $73,342.50 and  
Authorizing Its Execution  
Overview:  
The McQuay air conditioner condensing unit for air handling unit (AHU) 2 at  
the Public Works Center is original to the building from 2007, has reached the  
end of its useful service life, and needs replacement. The condensing unit is  
proposed to be replaced with a more energy-efficient model that uses more  
environmentally sustainable refrigerant. ..End  
Recommendation  
K.  
RES 24-005  
A Resolution Approving an Independent Contractor Agreement with Omni  
Pump Repairs, Inc. to Replace the Domestic Water Booster Pump System at  
the Public Works Center in an Amount Not to Exceed $57,723.75 and  
Authorizing its Execution  
Overview:  
The water booster pump system at the Public Works Center is original to the  
building circa 2007. The system contains two pump drives, one of which has  
failed and it is recommended that both pumps be replaced. ..End  
Recommendation  
L.  
RES 24-006  
A Resolution Approving an Amendment to a Professional Services  
Agreement with Technical Design Services Inc. to Design the Village's  
Audiovisual Technology Systems within Existing Public Meeting Spaces to  
Increase the Not to Exceed Amount to $53,380 and Authorizing Its Execution  
Overview:  
Technical Design Services, Inc. (TDSi) is producing a design document package  
that will allow the Village to issue an RFP to contractors/vendors of its  
choosing in 2024. The package produced by TDSi will contain design  
documents that will bring the Village's conference rooms and meeting spaces  
up to 'state-of-art' in audiovisual presentation and collaboration technology.  
The spaces within Village Hall to be included in the design effort have been  
identified to be defined as: Council Chambers (201), Conference Rooms 101,  
102, 124, 130, 215, and the Video Production Room (226).  
M.  
RES 24-007  
A Resolution Approving a Renewal of the Independent Contractor  
Agreement with CityEscape Garden & Design LLC for Village Wide Landscape  
Maintenance Services in 2024 in an Amount Not to Exceed $190,000.00 and  
Authorizing its Execution  
Overview:  
Public Works is responsible for maintaining the landscape on approximately  
180 sites and multiple business districts throughout the Village. This  
Independent Contractor Agreement covers the regular and business district  
landscape maintenance program in 2024. Village Staff proposes to renew the  
existing agreement with CityEscape Garden & Design LLC, of Chicago, IL. This is  
the first of two optional annual renewals included in the original agreement...End  
Recommendation  
N.  
RES 24-009  
A Resolution Approving an Amendment to an Independent Contractor  
Agreement with J. Gill & Co. for Maintenance Repairs of the Village’s Holley  
Court, The Avenue, and Oak Park & River Forest High School Parking  
Structures to Increase the Not to Exceed Amount From $1,596,865.00 to  
$1,649,025.00 and Authorizing Its Execution  
Overview:  
In September 2023, the Village Board authorized an Independent Contractor  
Agreement with J. Gill & Co. for the 2023 and 2024 completion of needed  
maintenance repairs at the Village’s Holley Court, The Avenue, and Oak Park &  
River Forest High School Community Parking garages. These maintenance  
repairs were identified in the Village’s five-year parking garage condition  
assessment that was completed in 2022.  
This proposed amendment to the Independent Contractor Agreement  
provides for the completion of additional maintenance repairs at Holley Court  
and The Avenue parking garage that either arose or were newly discovered  
after the completion of the condition assessment. The additional repairs  
amount to a total additional cost of $52,160.00.  
O.  
RES 24-106  
A Resolution Approving the Engagement of Attorneys/Law Firms for Legal  
Services to be Performed on Behalf of the Village of Oak Park for the 2024  
Fiscal Year  
Overview:  
Since 2012, it has been standard protocol for the Village Manager to bring all  
engagements for contractual legal services to the Village Board for  
authorization in the event that through the course of a calendar year, the  
costs of services were to exceed $50,000.  
P.  
ORD 24-001  
Concur with the Zoning Board of Appeals’ Recommendation and Adopt an  
Ordinance Granting a Special Use Permit to Operate a Daycare Center at 917  
South Oak Park Avenue - Unit A  
Overview:  
Magic Forest Daycare, through Christian De Alvia-Perez the Applicant, is  
requesting approval for a daycare center on the ground floor space of a  
mixed-use building serving approximately 30 children between the ages of one  
(1) and four (4) years old.  
Q.  
MOT 24-101  
A Motion to Concur with the Transportation Commission’s  
Recommendations for Traffic Calming at the Intersection of Berkshire Street  
and Fair Oaks Avenue  
Overview:  
At the November 29, 2023, Transportation Commission meeting, the  
Commission reviewed a traffic calming petition for the intersection of  
Berkshire Street and Fair Oaks Avenue. The Commission recommended  
installing a two-direction large arrow sign (W1-7) at the north side of Berkshire  
Street, trimming the spruce tree branches to a height of no less than seven  
feet from the ground on private property at the northeast corner of the  
intersection, and installing paint and post treatments to tighten the corner  
radii of the northeast and southwest corner of the intersection. Pending Board  
approval, staff would include this work with the ongoing Resurfacing of  
Various Streets project.  
R.  
S.  
MOT 24-001  
A Motion to Approve the Bills in the Amount of $8,513,574.34 from  
November 26, 2023, through December 28, 2023.  
Overview:  
Attached is the regular list of bills paid through the Village’s accounts payable  
system for the period beginning November 26, 2023, through December 28,  
2023. Also attached is the December 2023 payroll summary report.  
RES 24-115  
A Resolution Adopting the 2024-2025 Village Board Goals as Reviewed at the  
July 10, 2023, July 11, 2023, July 17, 2023 and September 14, 2023 Board  
Meetings  
Overview:  
Attached is a draft copy of the Village Board Goals for 2024-2025 per the  
discussion and direction of the Village Board during the regular meetings on  
July 10, 2023, July 11, 2023, July 17, 2023 and September 14, 2023.  
XVI. Regular Agenda  
A Resolution Authorizing the Submission of a Grant Application to the Metropolitan  
Mayors Caucus for Supporting Municipalities for Asylum Seeker Services (SMASS) in  
Partnership with the Illinois Department of Human Services with a Requested  
Funding Amount of $1,944,000  
T.  
RES 24-117  
Overview:  
Staff is requesting the Village Board adopt a Resolution authorizing the submission of  
a grant application with the Metropolitan Mayors Caucus for $1,944,000 in requested  
funding to provide for the distribution and management of aid for new arrivals via the  
Supporting Municipalities for Asylum Seeker Services (SMASS) in partnership with the  
Illinois Department of Human Services.  
U.  
RES 24-105  
A Resolution Declaring an Emergency Disaster Affecting the Public Health,  
Safety and Welfare in Order to Provide Aid and Support to Asylum Seekers  
Residing in the Village of Oak Park Through February 29, 2024  
Overview:  
The Village Board is asked to declare an emergency disaster affecting the  
public health, safety, and welfare as a procedural step under state law and the  
Village Code in order to provide aid and support to asylum seekers residing in  
the Village of Oak Park through February 29, 2024.  
XVII. Call to Board and Clerk  
XVIII. Adjourn