123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Monday, November 20, 2023  
6:00 PM  
Village Hall  
A Regular Meeting will start at 6:00 p.m., in Council Chambers (Room 201).  
The President and Board of Trustees welcome you. Statements may be made by  
citizens at the beginning of the meeting, as well as when agenda items are reviewed. If  
you wish to make a statement, please complete the "Instructions to Address the Village  
Board" form which is available at the back of the Chambers, and present it to the staff  
table at front. When recognized, approach the podium, state your name and address  
first, and please limit your remarks to three minutes.  
Instructions for Non-Agenda Public Comment  
Non-agenda public comment is a time set aside at the beginning of each regular  
meeting for citizens to make statements about an issue or concern that is not on that  
meeting s agenda. It is not intended for a dialogue with the board. You may also  
communicate with the board at 708.358.5784 or e-mail board@oak-park.us.  
Non-agenda public comment will be limited to 30 minutes with a limit of three minutes  
per person. If comment requests exceed 30 minutes, public comment will resume after  
the items listed under the regular agenda are complete.  
Instructions for Agenda Public Comment  
Comments are three minutes per person per agenda item with a maximum of three  
agenda items to which you can speak. In addition, the Village Board permits a  
maximum of three persons to speak to each side of any one topic that is scheduled for  
or has been the subject of a public hearing by a designated hearing body. These items  
are noted with (*).  
I. Call to Order  
II. Roll Call  
III. Agenda Approval  
IV. Minutes  
A.  
MOT 23-107  
Motion to Approve Minutes from the October 16, 2023 Regular Meeting of  
the Village Board  
Overview:  
This is a motion to approve the official minutes of meetings of the Village  
Board.  
B.  
MOT 23-110  
Motion to Approve Minutes from the October 23, 2023 Regular Meeting of  
the Village Board  
Overview:  
This is a motion to approve the official minutes of meetings of the Village  
Board.  
V. Non-Agenda Public Comment  
VI. Village Manager Reports  
VII. Village Board Committees  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
VIII. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
C.  
ID 23-547  
Board & Commission Vacancy Report for November 20, 2023  
IX. Public Hearing  
D.  
ID 23-509  
Public Hearing on the Fiscal Year 2024 Proposed Budget  
Overview:  
The Village Board is required to hold a public hearing on the proposed budget  
for the coming fiscal year in order to receive public testimony regarding the  
recommendations. Attached is a copy of the proposed budget for FY24 which  
contains the consensus of the Finance Committee of the Village Board.  
X. First Reading  
E.  
ORD 23-96  
First Reading of an Ordinance Establishing the Annual Building and  
Construction Permit Fees and the Zoning Application Fees of the Village of  
Oak Park  
Overview:  
Pursuant to the Village Code, building codes have to be reviewed annually.  
Staff reviewed the Village’s current fees and current budget and proposes the  
following: (1) Adopt the updated International Code Council (ICC) Building  
Validation Data (BVD) chart; (2) Keep the current permit fee multiplier as it  
reflects the Village’s actual costs to administer the permit processing division;  
(3) Clarify the Village fee chart by removing obsolete and duplicate fees; and  
(4) Make adjustments to the Village’s demolition fees based upon Village  
Board feedback regarding that fee and its increase to support the Village’s  
Housing Trust Fund.  
F.  
ORD 23-112  
First Reading of an Ordinance Amending Chapter 15 (“Motor Vehicles and  
Traffic”), Article 3 (“Parking Meters, Parking Permits, and Municipal  
Attendant Parking Lots”), Section 15-3-18 (“Parking Rates; Parking Meters,  
Pay By Space Machines, Village Operated Parking Structures, Permit,  
Extended Pass, Valet and Daytime On Street Permit Parking”) of the Oak Park  
Village Code to Expand Eligibility Criteria for the Reduced Parking Permit Fee  
Program  
Overview:  
The proposed Ordinance is pursuant to the Village Board’s direction upon  
initial approval and establishment of the Village’s Reduced Parking Permit Fee  
Program, at its March 20, 2023 meeting. The proposed Ordinance expands  
eligibility for the program to residents of various other affordable housing  
locations throughout the community.  
XI. Second Reading  
G.  
ORD 23-109  
Second Reading and Adoption of An Ordinance Amending Chapter 20  
(“Public Health”), Article 7 (“Garbage, Weeds and Littering”), Section 20-7-2  
(“Storage and Collection of Garbage, Refuse, Yard Waste and Recyclable  
Materials for Residential Buildings Containing Five Units or Less; Storage and  
Collection of Yard Waste for All Buildings”) of the Oak Park Village Code  
Regarding Rates for Garbage, Refuse, Yard Waste and Recyclable Materials  
Collection Services  
Overview:  
This Ordinance proposes the fees charged for refuse, recycling and yard-waste  
collection and disposal in Fiscal Year 2024. These services are provided by  
Lakeshore Recycling Services (LRS) to owners of residential property  
containing one to five units. These new rates reflect the charges for collection  
per the contract with LRS and for disposal at the West Cook County Solid  
Waste Agency’s Regional Disposal Project.  
H.  
ORD 23-110  
Second Reading and Adoption of An Ordinance Amending Chapter 26  
(“Water”), Article 2 (“Charges and Collections”), Section 26-2-2 (“Meter  
Charges”) of the Oak Park Village Code Regarding the Rates for Water and  
Sewer Services  
Overview:  
This is the second reading of an Ordinance which proposes to change the fee  
charged for Water and Sewer services for 2024. Staff proposes to adjust the  
2024 Water & Sewer rate according to the estimated Consumer Price Index.  
The rate is estimated at four (4) percent.  
XII. Consent Agenda  
I.  
MOT 23-108  
A Motion to Approve the Bills in the Amount of $4,303,593.11 from October  
1, 2023, through October 28, 2023  
Overview:  
Attached is the regular list of bills paid through the Village’s accounts payable  
system for the period beginning October 1, 2023, through October 28, 2023.  
Also attached is the October 2023 payroll summary report.  
J.  
ORD 23-113  
An Ordinance Amending Chapter 2 (“Administration”), Article 4 (“Village  
Manager”), Section 2-4-13 (“Contracts and Settlements”) and Article 6  
(“Finance Department”), Section 2-6-10 (“All Contracts for Supplies,  
Equipment, Repair Work or the Making of Any Public Improvement;  
Requirements for Approval and Bidding”) of the Oak Park Village Code  
Overview:  
The Ordinance amends the Village Code to give the Village Manager the  
authority to execute contracts and settlements up to $50,000.00 from the  
current amount of $25,000.00.  
K.  
RES 23-341  
A Resolution Approving an Amendment to Section 4 (“Purchasing  
Authority”), Section 10 (“Requests for Proposals (RFP)/Request for  
Qualifications (RFQ)”) and Section 15 (“Change Orders and Contract  
Amendments”) of the Village of Oak Park Purchasing Policy  
Overview:  
The Resolution approves an amendment to Section 4 (“Purchasing Authority”),  
Section 10 (“Requests for Proposals (RFP)/Request for Qualifications (RFQ)”)  
and Section 15 (“Change Orders and Contract Amendments”) of the Village of  
Oak Park Purchasing Policy to increase the Village Manager’s authority to  
execute contracts from $25,000.00 to $50,000.00.  
L.  
RES 23-307  
A Resolution Approving a Fourth Amendment to the Professional Services  
Agreement Between the Village of Oak Park and Christopher B. Burke  
Engineering, Ltd. for Design Engineering Services for the Madison Street  
Streetscape Project to Change the Not to Exceed Amount from $966,444 to  
$992,575 and Authorizing its Execution  
Overview:  
Christopher B. Burke Engineering (CBBEL) designed the Madison Street  
resurfacing project which was completed in 2019 and completed the design of  
the proposed streetscape and utility project on Madison from Oak Park  
Avenue to East Avenue. The proposed amendment is needed to pay for  
additional work required for utilizing Rebuild Illinois Funds and due to delays  
in the bidding due to staffing and development coordination. The amendment  
adjusts the existing not to exceed contract amount from $966,444 to  
$992,575.  
M.  
RES 23-321  
A Resolution Approving an Independent Contractor Agreement with  
National Power Rodding Corporation for Project 23-10, Sewer Cleaning and  
Inspection, in an Amount not to Exceed $93,000 and Authorizing its  
Execution  
Overview:  
Competitive proposals were received on October 31, 2023 for the Sewer  
Cleaning and Inspection Project. Three contractors submitted proposals for  
the project. The lowest qualified proposal was submitted by National Power  
Rodding Corporation in the amount of $126,370 which is over the budgeted  
amount. Staff worked with National Power Rodding to reduce the scope of  
the project to fit within the available budget amount of $93,000. The project  
consists of cleaning and television inspection of approximately 4.3 miles of  
sewers ranging in size from 12 to 102 inches in diameter.  
N.  
O.  
RES 23-317  
A Resolution Authorizing the Execution of a Settlement Agreement in Cook  
County Circuit Court Case Number 2021 L 007302  
Overview:  
It is requested that the Village Board authorize the execution of a settlement  
agreement in Cook County Circuit Court Case Number 2021 L 007302.  
RES 23-327  
A Resolution Approving the Renewal of a Professional Services Agreement  
with Thompson Elevator Inspection Service, Incorporated for a One Year  
Term in an Amount Not to Exceed $65,000 and Authorizing its Execution  
Overview:  
Elevators are unique, complex and specialized. In order to continue to provide  
optimum customer service, staff recommends the Village continue to  
outsource the annual safety inspections and construction plan review  
activities.  
P.  
ORD 23-108  
An Ordinance Amending Chapter 15 (“Motor Vehicles and Traffic”), Article 1  
(“In General”), Section 15-1-10 (“Speed Limits”) of the Oak Park Village Code  
to Establish Twenty (20) Miles Per Hour Neighborhood Greenway Speed  
Zones on Erie Street and Scoville Avenue  
Overview:  
As part of the Neighborhood Greenway treatments approved by the Board at  
the October 16th meeting, speed limits on the neighborhood Greenways will  
be reduced to 20 miles per hour. This ordinance establishes a 20 mile per hour  
(mph) Speed Zone on the Neighborhood Greenway streets of Erie Street from  
Kenilworth to Scoville Avenue and Scoville Avenue from South Boulevard to  
Lake Street.  
Q.  
ORD 23-99  
An Ordinance Granting an Extension of Time to Complete Construction of the  
Planned Development at 715-717 South Boulevard (Residences of South  
Boulevard) to May 31, 2024  
Overview:  
717 South Boulevard, LLC is requesting approval of an extension of its planned  
development ordinance deadline to allow additional time to finish  
construction of the multi-unit residential condominium building constructed  
at 715-717 South Boulevard. This is the sixth request to extend the  
development’s timeline.  
R.  
S.  
ORD 23-107  
An Ordinance Authorizing the Sale, Donation or Disposal of Surplus Office  
Furniture and Equipment Owned by the Village of Oak Park and Previously  
Owned by the Oak Park Economic Development Corporation  
Overview:  
The surplus office furniture and equipment, previously owned by the Oak Park  
Economic Development Corporation, will be reassigned, sold, donated or  
disposed of as scrap.  
ORD 23-111  
An Ordinance Authorizing the Disposal of Surplus Property Owned by the  
Village of Oak Park  
Overview:  
The Parking & Mobility Services Division of the Development Customer  
Services Department has various items that can be disposed as surplus  
because they are no longer useful to the Village.  
T.  
U.  
V.  
RES 23-323  
A Resolution Approving the Purchase of 2,500 Tons of Rock Salt from Cargill  
Inc. at $66.15 per ton for the 2023/2024 Snow Season in an Amount not to  
Exceed $200,000.00 per the State of Illinois Joint Purchasing Program and  
Waiving the Village’s Bidding Process for the Purchase  
Overview:  
Rock salt is used as the principal deicer for snow and ice control in an effort to  
mitigate hazardous road conditions. The Village participates in the State of  
Illinois Joint Purchasing Program for materials and equipment commonly used  
by municipalities, such as rock salt.  
RES 23-324  
A Resolution Approving a Purchase Price Agreement between the Village of  
Oak Park and CDW Government LLC for the Purchase of Nine (9) GETAC  
Mobile Data Computers in an Amount Not to Exceed $38,662.30 and  
Authorizing its Execution  
Overview:  
The Police MDC is used in daily law enforcement operations in responding to  
dispatch calls, to access law enforcement databases and provide for other  
secure information sharing. The MDC is installed in the vehicle and specifically  
designed to be durable, reliable and provide for safe operations.  
RES 23-328  
A Resolution Approving the Renewal of the Professional Services Agreement  
with HR Green, Inc. to Provide Plan Review and Inspection Services in an  
Amount Not to Exceed $1,117,550 in 2024 and Authorizing its Execution  
Overview:  
This renewal of the Professional Services Agreement will result in the  
continuation of the outsourcing of day-to-day large project plan review and  
inspection activities, not currently handled by in-house staff in the Permit  
Processing Division of the Development Customer Services Department, in  
order to provide optimum customer service. The not to exceed contract  
amount is $1,117,550 for 2024, a 3% increase from the 2023 agreement.  
W.  
RES 23-340  
A Resolution Approving an Amendment to an Independent Contractor  
Agreement with Nafisco, Inc. for the Fabrication and Installation of Parking  
Signage to Change the Project Completion Date and Increase the Not to  
Exceed Amount From $187,701.00 to $225,525.00 and Authorizing Its  
Execution  
Overview:  
The Village Board approved an Independent Contractor Agreement with  
Nafisco, Inc. on June 20, 2023 to provide for the fabrication and installation of  
updated parking signage on various streets throughout the Village. The  
proposed Amendment to the Agreement provides for the installation of  
additional parking signage at various locations. The signs are already  
fabricated and therefore the scope of services outlined in the change order  
only includes the fabrication of all posts and other necessary parts as well as  
the labor for the installation.  
X.  
Y.  
RES 23-339  
A Resolution Authorizing the Execution of a Settlement Agreement in United  
States District Court for the Northern District of Illinois Case Number 2014  
CV 06406  
Overview:  
It is requested that the Village Board authorize the execution of a settlement  
agreement in United States District Court for the Northern District of Illinois  
Case Number 2014 CV 06406.  
RES 23-368  
A Resolution Authorizing the Purchase of Out-of-State Pension Credits by  
Thomas W. Barwin  
Overview:  
The Resolution authorizes the purchase of out-of-state pension credits by  
Thomas W. Barwin.  
XIII. Regular Agenda  
Z.  
ID 23-553  
Department Presentations Regarding the Fiscal Year 2024 Proposed Budget  
Overview:  
This is the first review of the proposed operating budget for Fiscal Year 2024.  
Staff will be available to review and answer questions on any of the following  
budgets:  
1. General Fund:  
Village Manager’s Office, Human Resources, Law, Finance, Adjudication,  
Information Technology and Village Clerk’s Office  
AA.  
MOT 23-109  
A Motion to Reallocate $1,000,000.00 in Unspent American Rescue Plan Act  
(ARPA) Funding as Lost Revenue in the General Fund to Then Be Used for the  
Purpose of Providing Aid and Support to Asylum-Seeking Migrants in the  
Village of Oak Park Through March 19, 2024 and Directing Staff to Prepare  
the Necessary Documents for Board Consideration  
Overview:  
The Village has been providing aid and support to over 160 asylum-seeking  
migrants since the late hours of October 31, 2023 when temperatures fell  
below 20 degrees. This shelter and service was formally authorized under the  
Board’s adoption of an Emergency Disaster Proclamation on November 2,  
2023. To date, the Village’s emergency response has been funded using  
$400,000 in Supporting Municipalities for Asylum Seeker Services (SMASS)  
grant dollars received from the Metropolitan Mayors Caucus and an additional  
$150,000 in re-allocated general funds that were designated as lost revenue  
through the American Rescue Plan Act (ARPA). This additional funding was  
authorized by the Board on October 30, 2023. The Emergency Disaster  
Proclamation, if not extended, will expire on December 4, 2023 and SMASS  
and other allocated dollars are expected to be exhausted by mid to late  
December.  
AB.  
RES 23-370  
A Resolution Declaring an Emergency Disaster Affecting the Public Health,  
Safety and Welfare in Order to Provide Aid and Support to Asylum Seekers  
Residing in the Village of Oak Park Through March 19, 2024  
Overview:  
The Village Board is asked to declare an emergency disaster affecting the  
public health, safety and welfare as a procedural step under state law and the  
Village Code in order to provide aid and support to asylum seekers residing in  
the Village of Oak Park through March 19, 2024.  
XIV. Call to Board and Clerk  
XV. Adjourn