123 Madison Street

Oak Park, Illinois 60302

www.oak-park.us

Village of Oak Park

Meeting Agenda

President and Board of Trustees

Monday, October 30, 2023

6:30 PM

Village Hall

A Regular Meeting will start at 6:30 p.m., to begin in Council Chambers (Room

201). The Village Board is expected to adjourn immediately into Executive

Session and move to Room 130. The Board will reconvene the Regular Meeting

at 7:30 p.m. in Council Chambers (Room 201).

The President and Board of Trustees welcome you. Public comments may be made by

individuals at the beginning of the meeting, as well as when agenda items are reviewed.

If you wish to make a statement, please complete the "Request to Address the Village

Board" form which is available at the back of the Chambers, and present it to the staff

table at front. When recognized, approach the podium, state your name first, and

please limit your remarks to three minutes.

Instructions for Non-Agenda Public Comment

Non-agenda public comment is a time set aside at the beginning of a Village Board

meeting for persons to make public comments about an issue or concern which is not

on the meeting agenda. It is not intended to be a dialogue with the Board. Send a

request to state your comments by 5:00 p.m. the day of the Village Board meeting to

publiccomment@oak-park.us or make a request at the meeting with the Village Clerk.

You may also call the Village Clerk's office by 5:00 p.m. prior to the meeting at

708-358-5670 and you will be given instructions on how to participate during the

meeting. Non-agenda public comment will be limited to 30 minutes with a limit of three

minutes per comment. If comment requests exceed 30 minutes, public comment will

resume after the items listed under the agenda are complete.

Instructions for Agenda Public Comment

Public comments are allowed for an agenda item. Persons are asked to email a

request to speak during the meeting to publiccomment@oak-park.us no later than 5:00

p.m. prior to the start of the meeting or make a request at the meeting with the Village

Clerk. You may also call the Village Clerk's Office by 5:00 p.m. prior to the meeting at

708-358-5670 and you will be given instructions on how to participate during the

meeting. Agenda public comment will be limited to three minutes per person per

agenda item with a maximum of three agenda items to which you can speak. In

addition, a maximum of five persons can speak to each side of any one topic that is

scheduled for or has been the subject of a public hearing by a designated hearing body.

These items are noted with (*).

I. Call to Order

II. Roll Call

III. Consideration of Motion to Adjourn to Executive Session to Discuss

Collective Bargaining

IV. Adjourn Executive Session

V. Reconvene to Regular Meeting in Council Chambers and Call to Order

VI. Roll Call

VII. Agenda Approval

VIII. Minutes

MOT 23-102

Motion to Approve Minutes from Regular Meeting of September 18, 2023

and Special Meeting of October 10, 2023 of the Village Board.

Overview:

This is a motion to approve the official minutes of meetings of the Village

Board.

IX. Non-Agenda Public Comment

X. Proclamation

A Motion to Approve a Proclamation Proclaiming November 13-21, 2023 as National

Hunger and Homelessness Awareness Week

MOT 23-103

Overview:

This is a motion to approve Village President Scaman proclaiming November 13-21,

2023 as National Hunger and Homelessness Awareness Week.

XI. Village Manager Reports

XII. Village Board Committees

This section is intended to be informational. If there are approved minutes from a recent

Committee meeting of the Village Board, the minutes will be posted in this section.

XIII. Citizen Commission Vacancies

This is an ongoing list of current vacancies for the Citizens Involvement Commissions.

Residents are encouraged to apply through the Village Clerk’s Office.

ID 23-492

Board & Commission Vacancy Report for October 30, 2023.

XIV. Citizen Commission Appointments, Reappointments and Chair

Appointments

Names are forwarded from the Citizens Involvement Commission to the Village Clerk

and then forwarded to the Village President for recommendation. If any appointments

are ready prior to the meeting, the agenda will be revised to list the names.

ID 23-493

A Motion to Consent to the Village President’s Appointment of:

Board of Fire and Police Commissioners - Robert Pickrell, Reappoint as Chair

Liquor Control Review Board - Emily Masalski, Reappoint as Member

XV. Consent Agenda

RES 23-283

A Resolution Approving an Amendment to the Purchase Price Agreement

with Healy Asphalt Company L.L.C. for UPM Cold Mix Patch Material to

Change the Not to Exceed Amount from $25,000.00 to $40,000.00 and

Authorizing Its Execution

Overview:

In January 2023, the Village entered into a purchase price agreement with

Healy Asphalt Company L.L.C. to provide Unique Paving Material (UPM) to the

Village for street patching repairs in the amount not to exceed $25,000.00. As

a result of additional work done by the Village, it is proposed to increase the

not to exceed amount from $25,000.00 to $40,000.00 to allow for additional

emergency road repairs.

RES 23-298

A Resolution Approving a Professional Services Agreement with Johnson

Lasky Kindelin Architects, Inc. for Historic Preservation Architectural Services

in an Amount not to Exceed $45,000.00 and Authorizing Its Execution

Overview:

Staff recommends approval of a professional services agreement with Johnson

Laskey Kindelin Architects, Inc. (JLK) to evaluate the feasibility of renovating

the current Village Hall facility to meet the needs of modern Village

governance while preserving the historic integrity of the existing building and

the spirit of open government. JLK was selected by staff as the most

appropriate firm for this process based upon their qualifications and

experience in the field of historic preservation. JLK was selected from a group

of twelve firms that provided submittals from an open and competitive

“Request for Qualifications” (RFQ) process...End

Recommendation

RES 23-304

A Resolution Approving the Improvement Under the Illinois Highway Code

and the Appropriation of up to an Additional $1,000,000 from the Motor

Fuel Tax Fund to Fund a Portion of the Construction of the Lake Street

Improvement Project, Section 16-00264-00-PV, and Authorizing Execution of

the Necessary Documents

Overview:

Motor Fuel Tax (MFT) Funds can be used to pay the up to half the costs of the

Village’s share of eligible items for the federally funded Lake Street

Improvement project. The Village previously authorized $900,000 in MFT

funds for the Lake Street Streetscape project. Construction is complete and

based on the pre-final cost estimates, MFT funds can be used instead of local

Capital Improvement Funds to pay the remaining balance owed on the

project, which is estimated at $1,822,154. This resolution increases the

amount of MFT funds that can be used from $900,000 up to $1,900,000 to

fund the Village’s share of the Lake Street Streetscape.

RES 23-305

A Resolution Approving a Task Order for Professional Engineering Services

with TranSystems Corporation for Construction Engineering Services for the

Madison Street Improvement Project in an Amount Not to Exceed $512,926

and Authorizing its Execution

Overview:

The Engineering Division requested a proposal from TranSystems Corporation

to provide construction engineering services for the Madison Street

Improvement Project. The project includes water main, streetscaping, traffic

calming, landscaping, signal improvements, and roadway reconstruction on

Madison from Oak Park Avenue to East Avenue. TranSystems has previously

provided construction management services for large projects similar to this

on Lake Street and is best qualified to perform the work.

RES 23-306

A Resolution Approving a Professional Services Agreement with AECOM

Technical Services, Inc. for Engineering Services for Pavement Management

Program Support in an Amount Not to Exceed $34,880, Authorizing its

Execution and Waiving the Village’s Request for Proposals Process for the

Agreement

Overview:

The Engineering Division requested a proposal from AECOM to provide

engineering services to manage the Village’s pavement condition databases

for determining future budgets and capital improvement locations for streets

and alleys. AECOM developed the existing roadway and alley condition

databases and their management plans and is best qualified to maintain and

update these databases. These databases and pavement conditions are used

as the basis for determining future capital improvement budgets and the

locations for road and alley projects in 2024 and beyond.

RES 23-308

A Resolution Approving a Local Public Agency Formal Contract with A Lamp

Concrete Contractors, Inc. for Project 23-8, Madison Street Improvements,

Section No. 22-00267-00-RS, in an Amount Not to Exceed $7,124,631 and

Authorizing its Execution

Overview:

Competitive bids were opened on October 12, 2023 for the 23-8 Madison

Street Improvement Project. Eight contractors picked up bid documents and

four bids were received. The low responsible bid was submitted by A Lamp

Concrete Contractors in an amount of $7,124,631. The project includes water

main, streetscaping, traffic calming, landscaping, signal improvements, and

roadway reconstruction on Madison from Oak Park Avenue to East Avenue.

Work is anticipated to start in the winter for water main and be substantially

completed in late October of 2024.

RES 23-309

A Resolution Creating a Facility Review Committee for the Oak Park Village

Hall Facility Renovation Evaluation Project and Appointing its Members

Overview:

The Village is currently working with Architectural consultants to evaluate the

feasibility and cost of renovating the current Village Hall facility to meet the

needs of modern Village governance while preserving the historic integrity of

the existing building and the spirit of Open Government. This resolution

establishes a Facility Review Committee (“Committee”) comprised of

stakeholders in the project and staff which will review and refine proposed

design concepts for the project and ultimately provide recommendations to

the Village Board on the feasibility of the building to meeting project goals and

present preferred design options with estimated costs for the Village Board to

review. Staff has prepared a resolution to establish the Committee and its

membership whose membership will be recommended by the Village

President for approval by the Board of Trustees. ..End

Recommendation

MOT 23-101

A Motion to Concur with the Transportation Commission’s Recommendation

to add “On-Street Overnight Permit Parking from 11 p.m. to 6 a.m.” to the

North Side of the 600 Block of Randolph Street (from the North Alley to

Wesley Avenue)

Overview:

The Village received a petition signed by 100% of the residents along the

affected street frontage to add “On-Street Overnight Permit Parking from 11

p.m. to 6 a.m.” to the north side of the 600 block of Randolph Street (from the

north alley to Wesley Avenue). This would establish approximately six (6)

on-street overnight permit parking spaces.

XVI. Regular Agenda

ID 23-453

Housing Trust Fund Revenue Source Presentation, as initially reviewed by

the Village Board at its February 13, 2023 Study Session

Overview:

Village Staff previously presented potential revenue streams to the Village

Board for the Housing Trust Fund. Village Staff has subsequently prepared

additional information and analysis of those potential revenue streams for the

Village Board’s review and consideration.

MOT 23-95

A Motion to Adopt the Five-Year Capital Improvement Plan (2024-2028) as

Reviewed and Discussed by the Village Board’s Finance Committee on

September 11, 2023, and September 26, 2023

Overview:

The Finance Committee reviewed and discussed the Recommended Capital

Improvement Plan for fiscal years 2024 through 2028. The first year of the

CIP (FY24) will be incorporated into the FY24 operating budget, which, when

adopted by the Board, will become the legal appropriations for the Village

next fiscal year. The CIP for adoption under this agenda item will also serve as

an important strategic planning document.

MOT 23-105

A Motion to Establish a Village Emergency Task Force and Fund for Asylum

Seekers

Overview:

Trustee Enyia has brought forth a motion to establish a Village emergency task

force and fund to aid in supporting asylum seekers. This motion was seconded

by Trustee Straw.

XVII. Call to Board and Clerk

XVIII. Adjourn