123 Madison Street

Oak Park, Illinois 60302

www.oak-park.us

Village of Oak Park

Meeting Minutes

President and Board of Trustees

Monday, September 11, 2023

8:30 PM

Village Hall

I. Call to Order

Village President Vicki Scaman called the Special Meeting to order at

8:37 P.M.

II. Roll Call

7 -

Present:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village

Trustee Wesley

Absent:

III. Agenda Approval

It was moved by Trustee Straw, seconded by Trustee Robinson, to approve the

Agenda. A voice vote was taken and the motion was approved.

IV. Non-Agenda Public Comment

Caren van Slyke: 40-year resident, member of District 15 police station

response team supporting 60 asylum seekers nearby. Asked Village

Board to 1) help secure cooperation of local landlords, 2) identify a

donation storage facility, and 3) apply for RFP for grants through

Metropolitan Mayors Caucus.

Celine Woznica: 31-year resident, member of District 15 response team.

Urged Village Board to apply to the RFP and work together to develop and

carry out a sustainable and systemic plan to address the migrant crisis.

Village Clerk Christina Waters read the following public comment into the

record:

Betty Alzamora: Community organizer and immigration advocate in

western suburbs. Urged Village Board to use its networks and community

planning expertise. Will follow up with trustees to schedule a planning

session in October.

President Scaman said the Village Board intends to pursue the grant and

the Village will follow up with the commenters regarding the timeline.

V. Proclamation

A Motion to Approve a Proclamation Proclaiming September 2023 as National

Suicide Prevention + Action Month

MOT 23-85

President Scaman read the Proclamation into the record.

National Alliance on Mental Illness (NAMI) Metro Suburban Associate

Executive Director Shelly Lustrup presented information about the

organization and its services.

President Scaman shared her personal experience taking a NAMI class.

It was moved by Trustee Enyia, seconded by Trustee Parakkat, that this Motion

be approved. A voice vote was taken and the motion was approved.

7 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village

Trustee Wesley

NAYS:

ABSENT:

A Motion to Approve a Proclamation Proclaiming Hispanic Heritage Month Annually

on the 15th of September through the 15th of October.

MOT 23-82

Trustee Robinson read the Proclamation into the record.

It was moved by Trustee Wesley, seconded by Trustee Robinson, that this Motion

be approved. The motion was approved. The roll call on the vote was as follows:

7 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village

Trustee Wesley

NAYS:

ABSENT:

A Motion to Approve a Proclamation in Honor of Dan Burke for his Service with the

U.S. Department of Housing and Urban Development (HUD).

MOT 23-84

President Scaman read the Proclamation into the record. A video of the

reading will be shared at Dan Burke's retirement party on September 15.

It was moved by Trustee Wesley, seconded by Trustee Straw, that this Motion be

approved. The motion was approved. The roll call on the vote was as follows:

7 -

AYES:

Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village

Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village

Trustee Wesley

NAYS:

ABSENT:

VI. Regular Agenda

Presentation and Discussion on a Proposed Ordinance regarding Law Enforcement

Surveillance Oversight to Promote Transparency and to Protect Civil Rights and Civil

Liberties

ID 23-422

Village Manager Kevin Jackson introduced the Item and highlighted the

coordination between staff and the Civic Information Systems Commission

(CISC).

Village Attorney Paul Stephanides presented the Item.

CISC Chair David Baker presented the commission's recommendation.

Trustee Straw requested a definition of surveillance technology in Section

19-6-1, A13 and requested to strike the provision in subsection 16.

Attorney Stephanides responded that the Section 16 exception came from

the Dayton ordinance for when there is inter-agency shared technology. He

said the Village can look into limiting its scope.

Trustee Straw referenced 17 and said the Village needs to be thoughtful

about how "Village-owned facilities" are defined. Attorney Stephanides

said he understands and this is more intended for the parking garages.

Trustee Straw noted the exigent circumstances provisions under Section

19-6-3 and requested the language be changed to something like "as soon

as practically possible." He requested adding a proactive policy regarding

the use of the technology in the future. Attorney Stephanides said he can

craft some language.

Trustee Parakkat said he supports this ordinance. He asked Police Chief

Shatonya Johnson if she is comfortable with the exigencies and provisions,

which Chief Johnson confirmed.

Trustee Robinson inquired if the BerryDunn report recommended this type

of reporting back on surveillance technology. Attorney Stephanides said he

doesn't believe so because this is so new.

Trustee Robinson noted the fiscal impact piece looks like a lot of work.

Manager Jackson responded that the Village does not foresee any

financial impact. Staff can try to quantify what the staffing impact might look

like. President Scaman inquired about the nature of the staff time. Manager

Jackson responded that he is referring to the delivery.

Trustee Robinson noted there are some tight reporting timeframes. She

referenced the recitals on the bottom of page 1 and suggested removing

the word "sought" for being too vague. Attorney Stephanides confirmed

that change can be made.

Trustee Robinson wondered if the 30-day time period could instead start

when the exigent circumstance begins. President Scaman inquired how the

emergency alert system will play into this. Manager Jackson said he does

not see a challenge with resetting the 30 days to start with the initiation of

the exigent circumstance. The Village Board will hear from the Village

Manager separate from the emergency alert system.

President Scaman referenced the Highland Park July 4 shooting incident.

Manager Jackson responded that the Village called Trustees and

cancelled the fireworks in Oak Park. He said further discussion can happen

at the meeting this Thursday to discuss protocols.

Trustee Wesley requested if the ordinance could say something like "the

Board would be notified pursuant to the policies or protocols in place."

Manager Jackson confirmed that can be done. Trustee Wesley inquired if

the Village currently has any surveillance technology that is unknown to the

public. Chief Johnson confirmed the Village does not. Trustee Wesley

noted a lot of the language is specific to the Police Department and not to

the Village. Attorney Stephanides said he can review that language.

Trustee Buchanan requested more detail for the section on exigent

circumstances which includes "imminent danger of significant property

damage." Chief Johnson responded that is more for things like terrorist

acts and mass shootings and not for an individual. Attorney Stephanides

said he will look at adding an adjective.

Trustee Wesley noted that the Village is crafting systems that have to

outlive the current police chief and trustees.

Trustee Enyia reminded the Village to keep the residents first and let them

be our guiding compass to think about these things.

President Scaman noted it still falls on the Village Board to ensure

community engagement and education and listening.

VII. Adjourn

It was moved by Trustee Parakkat, seconded by Trustee Straw, to Adjourn. A

voice vote was taken and the motion was approved. Meeting adjourned at 9:51

P.M., Monday, September 11, 2023.

Respectfully submitted,

Deputy Clerk Hansen