123 Madison Street

Oak Park, Illinois 60302

www.oak-park.us

Village of Oak Park

Meeting Agenda

President and Board of Trustees

Wednesday, July 5, 2023

6:00 PM

Village Hall

A Regular Meeting will start at 6:00 p.m., to begin in Council Chambers (Room 201).

The Village Board is expected to adjourn immediately into Executive Session and

move to Room 130. The Board will reconvene the Regular Meeting at 7:00 p.m. in

Council Chambers (Room 201).

The President and Board of Trustees welcome you. Public comments may be made by

individuals at the beginning of the meeting, as well as when agenda items are reviewed. If

you wish to make a statement, please complete the "Request to Address the Village

Board" form which is available at the back of the Chambers, and present it to the staff

table at front. When recognized, approach the podium, state your name first, and please

limit your remarks to three minutes.

Instructions for Non-Agenda Public Comment

Non-agenda public comment is a time set aside at the beginning of a Village Board

meeting for persons to make public comments about an issue or concern which is not

on the meeting agenda. It is not intended to be a dialogue with the Board. Send a

request to state your comments by 5:00 p.m. the day of the Village Board meeting to

publiccomment@oak-park.us or make a request at the meeting with the Village Clerk.

You may also call the Village Clerk's office by 5:00 p.m. prior to the meeting at

708-358-5670 and you will be given instructions on how to participate during the meeting.

Non-agenda public comment will be limited to 30 minutes with a limit of three minutes

per comment. If comment requests exceed 30 minutes, public comment will resume

after the items listed under the agenda are complete.

Instructions for Agenda Public Comment

Public comments are allowed for an agenda item. Persons are asked to email a request

to speak during the meeting to publiccomment@oak-park.us no later than 5:00 p.m.

prior to the start of the meeting or make a request at the meeting with the Village Clerk.

You may also call the Village Clerk's Office by 5:00 p.m. prior to the meeting at

708-358-5670 and you will be given instructions on how to participate during the meeting.

Agenda public comment will be limited to three minutes per person per agenda item with

a maximum of three agenda items to which you can speak. In addition, a maximum of

five persons can speak to each side of any one topic that is scheduled for or has been

the subject of a public hearing by a designated hearing body. These items are noted with

(*).

I. Call to Order

II. Roll Call

III. Consideration of Motion to Adjourn to Executive Session to Discuss Pending

Litigation

IV. Adjourn Executive Session

V. Reconvene to Regular Meeting in Council Chambers and Call to Order

VI. Roll Call

VII. Agenda Approval

VIII. Minutes

ID 23-323

Motion to Approve Minutes from Regular Meeting of June 5, 2023 and

Special Meeting of June 12, 2023 of the Village Board.

Overview:

This is a motion to approve the official minutes of meetings of the Village

Board.

IX. Non-Agenda Public Comment

X. Village Manager Reports

XI. Village Board Committees & Trustee Liaison Commission Reports

This section is intended to be informational. If there are approved minutes from a recent

Committee meeting of the Village Board, the minutes will be posted in this section.

XII. Citizen Commission Vacancies

This is an ongoing list of current vacancies for the Citizens Involvement Commissions.

Residents are encouraged to apply through the Village Clerk’s Office.

ID 23-325

Board & Commission Vacancy Report for July 5, 2023.

XIII. Consent Agenda

RES 23-209

A Resolution Approving an Amendment to a Professional Services

Agreement with Health Inspection Professionals, Inc. to Extend the Term

for an Additional Six Months through December 31, 2023 and to Change

the Not to Exceed Amount from $48,000 to $96,000 and Authorizing its

Execution

Overview:

The Village intends to have the Health Inspections Professionals, Inc. provide

support for the Health Department’s environmental health services in

conducting food establishment inspection services and commercial plan

reviews of food service establishments through December 31, 2023.

RES 23-213

A Resolution Approving a Contract with R.W. Dunteman Company for

Project 23-2, Resurfacing of Various Streets, in an Amount not to Exceed

$2,877,840 and Authorizing its Execution

Overview:

Competitive bids were opened on June 15, 2023 for the 23-2 Resurfacing of

Various Streets Project. Ten contractors picked up bid documents and two bids

were received. The low responsible bid was submitted by R.W. Dunteman

Company in an amount of $3,277,000. The low bid is over the budgeted amount

for the project and the contractor has agreed to reduce the scope and cost of

the project by removing the Garfield Street from Harlem to Home Avenue

project location. The project includes the resurfacing or reconstruction of 18

blocks of local streets in the Village, sewer spot repairs, and pedestrian and

bicycle safety enhancements, and traffic calming improvements at various

locations.

RES 23-218

A Resolution Approving a Task Order for Professional Engineering Services

with V3 Companies, Ltd. for Construction Engineering Services for Project

23-2, Resurfacing of Various Streets, in an Amount Not to Exceed $218,053

and Authorizing its Execution

Overview:

The Engineering Division requested a proposal from V3 Companies to provide

construction engineering services for the 23-2 Resurfacing of Various Streets

project. V3 has previously provided construction engineering services for the

Village and has available, qualified staff to oversee this construction project.

The construction project includes resurfacing various streets, sewer repairs,

and traffic calming improvements. Construction is planned to start in July and

last through November.

RES 23-219

A Resolution Approving an Agreement with the State of Illinois for the

North Avenue (IL 64) Intelligent Transportation System Project, Contract

No. 62N40, in an Amount Not to Exceed $40,072, Authorizing its Execution

and Approving a Funding Resolution for Said Agreement

Overview:

The Illinois Department of Transportation (IDOT) has completed their design

for an Intelligent Transportation System (ITS) project on North Avenue from

York Road to Cicero Avenue to improve traffic flow. The project includes traffic

signal improvements including fiber optic interconnections and emergency

signal preemption equipment, changeable message signage, traffic

surveillance equipment, and corner sidewalk ramp improvements at some

locations. The Village previously approved a Letter of Intent which defined the

Village’s cost sharing responsibilities for the emergency traffic signal

preemption equipment. This Agreement obligates the Village to pay these

costs and defines maintenance responsibilities for various elements along

North Avenue. IDOT anticipates bidding the project this September.

ORD 23-58

An Ordinance Establishing All-Way Stops at the Intersection of South

Boulevard and Scoville Avenue

Overview:

The Engineering Division recommends upgrading the intersection of South

Boulevard with Scoville Avenue from a two-way to an all-way stop controlled

intersection due to the high number of right angle collisions exceeding the

warrants required for all-way stop controlled intersection; high pedestrian

crossings for Oak Park River Forest (OPRF) students, farmer’s market visitors,

and users of the Park District and athletic facilities; and because Scoville

Avenue is a bike boulevard with a higher number of cyclists crossing South

Boulevard. Other improvements for bump-outs and pavement markings for

bikes are included as part of the 2023 Resurfacing of Various Streets project.

There is a separate item at tonight’s Village Board meeting for a construction

contract for these physical improvements.

ORD 23-73

An Ordinance Authorizing the Donation of Surplus Bicycles Owned by the

Village of Oak Park

Overview:

The Police Department has surplus bicycles that are no longer necessary or

useful to the Village and, therefore, that the continued storage and ownership

of the bicycles are no longer in the Village’s best interest.

XIV. Regular Agenda

MOT 23-70

Discussion of Regulations to Require the Safe Storage of Firearms in Homes

in the Village and to Allow the Village to Buyback Weapons

Overview:

This discussion is on the agenda per the request of Trustees Straw and

Buchanan. Per the Village Board’s Protocols, two or more Trustees can make a

Motion to consider an item on an upcoming agenda. This is a discussion to

require the safe storage of firearms in homes in the Village as well as remove

the restriction in the current Village Code to allow for buyback programs in the

Village.

ORD 23-75

An Ordinance Amending Chapter 27 (“Weapons”), Article 1 (“Firearm Sale

or Rental”), Article 2 (“Possession and Carrying of Weapons”), Article 4

(“Penalties”) and Section 27-4-2 (“Voluntary Delivery to Police

Department”) of the Oak Park Village Code to Allow for the Village to

Buyback Weapons and Regulate the Safe Storage of Firearms

Overview:

This Ordinance is related to the agenda item prior to this item (MOT 23-70).

Given the request from Trustees Straw and Buchanan to act as soon as

possible, this item allows the Village Board to direct staff and possibly adopt

this ordinance at the same meeting as agenda item MOT 23-70 is discussed.

This is an ordinance that would establish regulations requiring the safe storage

of firearms in homes in the Village as well as remove the restriction in the

current Village Code to allow for buyback programs in the Village.

MOT 23-67

A Motion to Select an Option for the Police Station Improvement Project

and Direct Staff to Prepare Final Conceptual Design Drawings and Advance

to Schematic Design the Village Board’s Selected Option

Overview:

A 2019 Space Needs Analysis of the Oak Park Police Department identified that

the existing facility is significantly undersized and the current design is

inadequate to support and substantially limits Police Department operations

according to modern standards. The age of the building and infrastructure and

significant, deferred maintenance over the nearly 50-year life-span of what

was considered a temporary facility for the Police Department when

construction of Village Hall was complete in 1975 means that most of the

mechanical systems are reaching the end of life with multiple life-safety,

accessibility, and building code concerns apparent in the current facility. As

directed by the Village Board, staff has been working with FGM Architects, Inc.

to evaluate design options for the Police Station Improvement Project and are

prepared to present four (4) primary conceptual design options with the intent

of getting Village Board direction on a preferred option for further development

and advancement to schematic design.

ID 23-324

Cultural Competency Training Part 2

Overview:

This training request is in response to a motion brought forth by Trustee

Robinson and seconded by Trustee Parakkat. It is staffs’ understanding this

training can provide an opportunity to aid in the learning of foundational DEI

principles, strategies, and overall best practices. As the Board has set a goal to

be a leader in racial equity and commitment to all matters pertaining to DEI,

this training will cover core topics around DEI. Additionally, staff is willing to

develop a longer training schedule per Board approval and interest in diving

into other relevant topics concerning DEI.

XV. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor

Dealers or Related

ORD 23-68

An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8

(“List of Licenses For Each License Class”), Section 3-8-1 (“Number of

Licenses Permitted to be Issued Per License Class”) and Section 3-8-2

(“Licenses by Name and Address Per License”) of the Oak Park Village Code

for the Issuance of a Restaurant Class B-2 Liquor License to VFJ Enterprises

II Inc., DBA Chicago’s Home of Chicken & Waffles

Overview:

The proposed Ordinance grants a Restaurant Class B-2 liquor license to VFJ

Enterprises, II, Inc., DBA Chicago’s Home of Chicken & Waffles.

ORD 23-67

An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8

(“List of Licenses For Each License Class”), Section 3-8-2 (“Licenses by Name

and Address Per License”) of the Oak Park Village Code for the Issuance of

a Restaurant Class B-4 Liquor License to Sistar 5 Inc., DBA Rustico

Overview:

The proposed Ordinance grants a Restaurant Class B-4 liquor license to Sistar

5 Inc., DBA Rustico at 155 S. Oak Park Avenue.