123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Tuesday, July 23, 2024  
6:30 PM  
Village Hall  
A Regular Meeting will start at 6:30 p.m., to begin in Council Chambers (Room 201).  
The Village Board is expected to adjourn immediately into Executive Session and  
reconvene the Regular Meeting at 7:00 p.m. in Council Chambers  
The President and Board of Trustees welcome you. Public comments may be made by  
individuals at the beginning of the meeting, as well as when agenda items are discussed.  
If you wish to provide public comment, complete the "Instructions to Address the Village  
Board" form which is available at the back of the Chambers and present it to the Village  
Clerk at the Board table. When recognized, approach the podium and state your name  
first. If you wish to provide comment by virtual means, contact the Village Clerk's Office  
prior to 5:00 p.m. on the day of the meeting by calling 708-358-5670 or by email to  
publiccomment@oak-park.us. Your camera must remain on while speaking. Please  
limit your remarks to three minutes.  
Instructions for Non-Agenda Public Comment  
Non-agenda public comment is a time set aside at the beginning of a meeting for  
individuals to speak about an issue or concern that is not on that meeting's agenda. It is  
not intended for a dialogue with the Board. Non-agenda public comment is limited to 30  
minutes with a limit of three minutes per person. If non-agenda public comment exceed  
30 minutes, public comment will resume after the items listed under the regular agenda  
are complete. See instructions above on how to provide public comment.  
Instructions for Agenda Public Comment  
Comments are three minutes per person per agenda item with a maximum of three  
agenda items on which an individual may speak. In addition, the Village Board permits a  
maximum of five persons to speak on each side of any one topic which is scheduled for  
or has been the subject of a public hearing by a designated hearing body. These items  
are noted with (*). See instructions above on how to provide public comment.  
I. Call to Order  
II. Roll Call  
III. Consideration of Motion to Adjourn to Executive Session to Discuss Collective  
Bargaining  
IV. Adjourn Executive Session  
V. Reconvene to Regular Meeting in Council Chambers and Call to Order  
VI. Roll Call  
VII. Agenda Approval  
VIII. Minutes  
A.  
MOT 24-206  
A Motion to Approve Minutes from the July 16, 2024 Regular Meeting of  
the Village Board  
Overview:  
This is a motion to approve the official minutes of meetings of the Village  
Board.  
IX. Non-Agenda Public Comment  
X. Proclamation  
B.  
MOT 24-204  
A Motion to Approve a Proclamation Recognizing Americans with  
Disabilities Act Awareness Day  
Overview:  
This is a motion to approve a proclamation by Village President Scaman  
recognizing Americans with Disabilities Act Awareness Day.  
XI. Village Manager Reports  
XII. Village Board Committees & Trustee Liaison Commission Reports  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
XIII. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
C.  
ID 24-381  
Board & Commission Vacancy Report for July 23, 2024  
XIV. Citizen Commission Appointments, Reappointments and Chair Appointments  
Names are forwarded from the Citizens Involvement Commission to the Village Clerk and  
then forwarded to the Village President for recommendation. If any appointments are  
ready prior to the meeting, the agenda will be revised to list the names.  
XV. Consent Agenda  
D.  
ORD 24-137  
An Ordinance Amending the Fiscal Year 2024 Annual Budget  
Overview:  
An Ordinance is hereby presented to modify selected appropriations in the  
FY24 Adopted Budget. On a continual basis, staff evaluates both revenues and  
expenditures. However, in most cases only expenditure overages to a budget  
require an amendment.  
E.  
RES 24-250  
A Resolution Approving an Amendment to the Renewal of the  
Independent Contractor Agreement with South West Industries, Inc. d/b/a  
Anderson Elevator Co. to Provide Elevator Maintenance and Repair  
Services to Increase the Not to Exceed Amount for Fiscal Year 2024 from  
$47,000.00 to $56,000.00 and Authorizing Its Execution  
Overview:  
This amendment provides for an increased not-to-exceed agreement amount  
with Anderson Elevator to replace a major circuit board that is water damaged  
within the west elevator at the Village’s Holley Court Parking Garage.  
F.  
RES 24-252  
A Resolution Approving the Final Program Year 2024 Action Plan for  
Federal Community Development Block Grant Funds and Submittal of the  
Plan to the United States Department of Housing and Urban Development  
Overview:  
The Program Year (PY) 2024 Action Plan is part of the five-year PY 2020-2024  
Consolidated Plan for Housing and Community Development, which guides  
decisions for allocating Community Development Block Grant funds. The  
Village Board released the Draft PY 2024 Action Plan for a 30-day comment  
period, and with no comments received, it may now approve the final PY 2024  
Action Plan and allow the Village Manager to submit the Plan to the U.S.  
Department of Housing and Urban Development.  
G.  
H.  
RES 24-254  
A Resolution Approving a Collective Bargaining Agreement Between the  
Village of Oak Park and the Illinois FOP Labor Council LODGE #8 for Patrol  
Officers for the Period of January 1, 2024 to December 31, 2026 and  
Authorizing Its Execution  
Overview:  
The current contract expired on December 31, 2024. This is the subsequent  
contract for a three-year period. The Union voted to approve this contract.  
RES 24-256  
A Resolution Approving a Collective Bargaining Agreement and  
Memorandum of Understanding Between the Village of Oak Park and the  
Illinois FOP Labor Council for Community Service Officers for the Period of  
January 1, 2024 to December 31, 2026  
Overview:  
The current contract for Community Service Officers expired on December 31,  
2023. This is the subsequent contract for a three-year period. The Union voted  
to approve this contract and the memorandum of understanding. In addition,  
negotiations included effects bargaining for the implementation of a new  
program called Alternative Calls for Service. A portion of this program involves  
this unit. The Village Board approved a two-year pilot of this program on June  
11, 2024.  
I.  
RES 24-264  
A Resolution Approving a Task Order with Edwin Hancock Engineering Co.  
for Construction Engineering Services for Project 24-2, Resurfacing of  
Various Streets, in an Amount Not to Exceed $198,892 and Authorizing its  
Execution  
Overview:  
The Engineering Division requested a proposal from Edwin Hancock  
Engineering Co. to provide construction engineering for the 24-2 Resurfacing of  
Various Streets Project. Edwin Hancock has previously managed local street  
resurfacing projects in the Village and is most qualified to perform these  
services. Construct work is planned to start in August and be completed in  
November.  
J.  
K.  
L.  
RES 24-265  
A Resolution Approving a Contract with R.W. Dunteman Company for  
Project 24-2, Resurfacing of Various Streets, in an Amount Not to Exceed  
$2,678,775 and Authorizing its Execution  
Overview:  
Competitive bids were opened on July 11th for Project 24-2, Resurfacing of  
Various Streets. Twelve contractors picked up bid documents and six bids were  
received. The low responsible bid was submitted by R.W. Dunteman Company  
in an amount of $2,678,775. The project includes the resurfacing or  
reconstruction of 17 blocks of local streets in the Village, sewer spot repairs,  
neighborhood greenway bicycle improvements, traffic calming, and pedestrian  
safety improvements at various locations.  
RES 24-266  
A Resolution Approving a Task Order for Professional Engineering Services  
with Edwin Hancock Engineering Co. for Design Engineering Services for  
the 2025 Alley Improvement Project in an Amount Not to Exceed $245,605  
and Authorizing its Execution  
Overview:  
The Engineering Division requested a proposal from Edwin Hancock  
Engineering Co. to provide design engineering for the 2025 Alley Improvement  
Project. Edwin Hancock previously completed designs of alley projects in the  
Village and is most qualified to perform these services. Design work for the  
2025 alley project would start in the late summer of 2024 to allow for winter  
bidding.  
RES 24-269  
A Resolution Authorizing the Submission of a Uniform Application for  
State Grant Assistance with the Illinois Department of Commerce and  
Economic Opportunity (DCEO) for the Madison Street Streetscape Project  
Overview:  
In 2023, the State of Illinois approved $500,000 in the annual budget for DCEO  
funds for the Village of Oak Park for costs associated with infrastructure  
improvements. As approved in the FY24 Budget and Capital Improvement Plan,  
the Village will utilize these State funds for a portion of the costs associated  
with the current Madison Street Streetscape project as the project already  
utilizes DCEO funds. The State requires a grant application through the DCEO  
for the use of these funds. This grant application allows for the Village to use  
funding to reimburse Village costs for the project.  
XVI. Regular Agenda  
M.  
RES 24-227  
A Resolution Approving a Professional Services Agreement with Camoin  
Associates, Inc. to Complete a Comprehensive Economic Vitality Strategic  
Plan in an Amount Not to Exceed $125,000.00 and Authorizing Its  
Execution  
Overview:  
On April 12, 2024, the Village issued a Request for Proposals (“RFP”) for a  
comprehensive Economic Vitality Strategic Plan (“Plan”). The RFP was posted  
for a three (3) week period with final responses due at 4 pm on May 8, 2024.  
The Village received three (3) responses to the RFP with Camoin Associates,  
Inc. submitting the lowest qualified bid at a total cost of $125,000.00.  
N.  
ID 24-298  
A Presentation and Discussion on Residential Single Family Zoning and  
Missing Middle Housing  
Overview:  
At the Village Board meeting on March 19, 2024, the Board directed staff to  
prepare a report and presentation on missing middle housing. This  
presentation will provide the Village Board with staff recommended  
modifications based on the recently adopted Strategic Vision for Housing  
Plan’s recommendations and strategies. It will also provide information on a  
Missing Middle Housing Peer Network and Assistance Program (“Program”)  
provided by the Metropolitan Mayors Caucus (MMC) and Opticos Design in  
which the Village has been selected to participate.  
XVII. Call to Board and Clerk  
XVIII. Adjourn