123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Tuesday, March 4, 2025  
6:30 PM  
Village Hall  
A Regular Meeting will start at 6:30 p.m., to begin in Council Chambers (Room 201).  
The Village Board is expected to adjourn immediately into Executive Session and  
reconvene the Regular Meeting at 7:00 p.m. in Council Chambers  
The President and Board of Trustees welcome you. Public comments may be made by  
individuals at the beginning of the meeting, as well as when agenda items are discussed.  
If you wish to provide public comment, complete the "Instructions to Address the Village  
Board" form which is available at the back of the Chambers and present it to the Village  
Clerk at the Board table. When recognized, approach the podium and state your name  
first. If you wish to provide comment by virtual means, contact the Village Clerk's Office  
prior to 5:00 p.m. on the day of the meeting by calling 708-358-5670 or by email to  
publiccomment@oak-park.us. Your camera must remain on while speaking. Please  
limit your remarks to three minutes.  
Instructions for Non-Agenda Public Comment  
Non-agenda public comment is a time set aside at the beginning of a meeting for  
individuals to speak about an issue or concern that is not on that meeting's agenda. It is  
not intended for a dialogue with the Board. Non-agenda public comment is limited to 30  
minutes with a limit of three minutes per person. If non-agenda public comment exceed  
30 minutes, public comment will resume after the items listed under the regular agenda  
are complete. See instructions above on how to provide public comment.  
Instructions for Agenda Public Comment  
Comments are three minutes per person per agenda item with a maximum of three  
agenda items on which an individual may speak. In addition, the Village Board permits a  
maximum of five persons to speak on each side of any one topic which is scheduled for  
or has been the subject of a public hearing by a designated hearing body. These items  
are noted with (*). See instructions above on how to provide public comment.  
I. Call to Order  
II. Roll Call  
III. Consideration of Motion to Adjourn to Executive Session to Discuss Pending  
Litigation  
IV. Adjourn Executive Session  
V. Reconvene to Regular Meeting in Council Chambers and Call to Order  
VI. Roll Call  
VII. Agenda Approval  
VIII. Minutes  
A Motion to Approve Minutes from the January 22, 2025 Special Meeting  
and the February 11, 2025 Regular Meeting of the Village Board.  
A.  
MOT 25-134  
Overview:  
This is a Motion to approve the official minutes of meetings of the Village Board.  
IX. Non-Agenda Public Comment  
X. Village Manager Reports  
Review of the Updated Village Board Meeting Calendars for March 2025.  
B.  
ID 25-263  
Overview:  
Calendars are presented to the Board for the purpose of highlighting Special  
Meeting topics. These topics are based on adopted Village Board Goals and/or  
previous Village Board direction.  
XI. Village Board Committees & Trustee Liaison Commission Reports  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
XII. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizen Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
C.  
ID 25-244  
Board and Commission Vacancy Report for March 4, 2025  
Overview:  
This report lists the expected number of members, current number of members  
seated, and number of active vacancies for the Village’s 19 citizen boards and  
commissions. There are currently 24 vacancies.  
XIII. Citizen Commission Appointments, Reappointments and Chair Appointments  
Names are forwarded from the Citizen Involvement Commission to the Village Clerk and  
then forwarded to the Village President for recommendation. If any appointments are  
ready prior to the meeting, the agenda will be revised to list the names.  
A Motion to Consent to the Village President’s Appointment of:  
Liquor Control Review Board - Todd Kuna, Reappoint as Commissioner  
Zoning Board of Appeals - Seth Jansen, Appoint as Member  
D.  
MOT 25-133  
Overview:  
XIV. Consent Agenda  
E.  
RES 25-110  
A Resolution Approving a Second Amendment to a Professional  
Services Agreement and Software License and Support  
Agreement Between Passport Labs, Inc., a Division of Passport  
Parking, and the Village of Oak Park to Provide Payment  
Merchant Solutions for the Village's Flowbird (Cale) Pay Stations  
and Authorizing Its Execution.  
Overview:  
This Second Amendment to the Agreement with Passport Labs, Inc.  
provides for merchant processing services for the Village's Flowbird (Cale)  
pay stations to be completed by Passport, resulting in cost-savings and  
reporting efficiencies.  
A Resolution Approving an Extension of an Independent Contractor  
Agreement with Thrive Counseling Center for an Additional Six-Month  
Term Through October 31, 2025, in an Amount Not to Exceed $83,000 and  
Authorizing its Execution.  
F.  
RES 25-151  
Overview:  
The Village's current agreement with Thrive Counseling Center expires on April  
30, 2025. The proposed agreement is for an additional six-month term from May  
1, 2025, to October 31, 2025.  
A Resolution Authorizing the Submission of a Metropolitan Water  
Reclamation District of Greater Chicago Green Infrastructure  
Partnership Program Application for the 2026 Green Alleys Project  
G.  
RES 25-156  
Overview:  
The Metropolitan Water Reclamation District (MWRD) recently released a call  
for applications for funding for projects to install green infrastructure with  
applications due March 7, 2025. Staff reviewed future projects already identified  
in the 5-year Capital Improvement Plan to determine what projects would be the  
best candidates for applying for these funds. Staff recommends submitting an  
application for a project which includes the construction of up to six permeable  
alleys in 2026.  
A Resolution Approving a Task Order for Professional Engineering  
Services with Edwin Hancock Engineering Co. for Construction  
Engineering Services for Alley Improvements in 2025 in an Amount Not to  
Exceed $198,520 and Authorizing its Execution  
H.  
RES 25-157  
Overview:  
The Engineering Division requested a proposal from Edwin Hancock  
Engineering Co. to provide construction engineering for the 2025 Alley  
Improvement Project. Edwin Hancock previously managed alley projects in the  
Village and is most qualified to perform these services. Construction work is  
planned to start in April for the alley project, pending the Village Board's approval  
of the separate construction contract at an upcoming Village Board meeting.  
A Resolution Authorizing the Execution of a Professional Services  
Agreement with The Lakota Group, Inc. to prepare an Update to the  
Roosevelt Road Plan, titled “A Plan for the Redevelopment of Roosevelt  
Road - A Joint-Municipality Study of the Roosevelt Road Corridor” in  
Collaboration with the City of Berwyn.  
I.  
RES 25-158  
Overview:  
This agenda item is for the approval of a resolution regarding the hiring of a  
planning consultant to perform an update to the Roosevelt Road plan which  
was adopted by the Village Board in 2005. This project is in collaboration with  
the City of Berwyn.  
A Resolution Authorizing the Purchase of One 2025 John Deere 320 P  
Backhoe Loader from West Side Tractor Sales of Lisle, Illinois through  
the Sourcewell Joint Purchasing Program in an amount not to exceed  
$122,224.09 and Waiving the Village’s Bid Process for the Purchase  
J.  
RES 25-160  
Overview:  
The Fiscal Year 2025 Water and Sewer Vehicle Replacement Fund includes  
the replacement of one (1) 2015 John Deere 310 HL Backhoe Loader to be  
replaced with one (1) 2025 John Deere 320 P Backhoe Loader. This purchase  
will be made through the Sourcewell Joint Purchasing Program, an opportunity  
for agencies to leverage and pool resources for better pricing.  
A Resolution Authorizing the Use of Motor Fuel Tax Funds in the amount  
of $1,811,680.00 for the Maintenance of Streets in the Village of Oak Park  
for Fiscal Year 2025  
K.  
RES 25-161  
Overview:  
The Village receives a monthly distribution of Motor Fuel Tax (MFT) funds from  
the Illinois Department of Transportation (IDOT). The Illinois Highway Code  
requires that each municipality receiving MFT funds use those funds for the  
limited purposes described in the Highway Code. This item is for those  
approved uses related to the costs of labor and materials for construction and  
maintenance of the public right of way. The Village is required to adopt a  
Resolution that obligates its share of MFT funds to one or more of the approved  
purposes set forth in the Highway Code.  
A Resolution Authorizing the Submission of a Fire Station Construction and  
Rehabilitation Grant Application to the Office of the Illinois State Fire Marshal to  
Rehabilitate Station 3 and Approval of any Subsequent Agreements and  
Authorizing their Execution  
L.  
RES 25-162  
Overview:  
Approval to apply for Illinois Office of State Fire Marshal, Fire Station  
Construction and Rehabilitation Grant to offset some cost of approved  
renovation of Station 3 (900 S. East Ave).  
A Resolution To Adopt The Update Of The Cook County  
Multi-Jurisdictional Hazard Mitigation Plan  
M.  
RES 25-176  
Overview:  
The Cook County Multi-Jurisdictional Hazard Mitigation Plan (CCMJHMP) is  
required to be updated every 5 years. Adoption of the CCMJHMP makes  
participants eligible to apply for grant funds through the FEMA Hazard Mitigation  
Assistance Program. FEMA requires that each participating partner adopt the  
plan by resolution.  
An Ordinance Authorizing the Sale of Surplus Vehicles and Equipment  
Owned by the Village of Oak Park  
N.  
ORD 25-123  
Overview:  
Village departments have vehicles and equipment that may be disposed of once  
they are no longer usable to the Village. These vehicles and equipment will be  
reassigned, sold at auction, traded in, consigned, or disposed of as scrap.  
XV. Regular Agenda  
An Ordinance Amending the Table of Contents for Article 12 (“Ordinance  
Administrators”), Amending Article 5 (“Commercial Districts”), Amending  
Article 7 (“Design Standards”) and Amending Article 12 (“Ordinance  
Administrators”) of the Oak Park Zoning Ordinance Regarding the  
Community Design Commission and Zoning Board of Appeals  
O.  
ORD 25-110  
Overview:  
At the direction of the Village President, in order to improve efficiency of citizen  
commissions, development reviews, and staff time, the proposed Zoning  
Ordinance Text Amendment is meant to merge the Community Design  
Commission with the Zoning Board of Appeals and other commissions and  
staff processes.  
An Ordinance Amending Chapter 7, Article 7 (“Sign Code”) relative to  
Eliminating references to the Community Design Commission in the Oak  
Park Village Code  
P.  
Q.  
R.  
ORD 25-111  
Overview:  
At the direction of the Village President, in order to improve efficiency of citizen  
commissions, application reviews, and staff time, the proposed Sign Code Text  
Amendment is meant to eliminate the Community Design Commission from the  
Sign Code and replace it with the Zoning Board of Appeals.  
An Ordinance Amending Chapter 2 (“Administration”), Article 18  
(“Community Design Commission”) of the Oak Park Village Code and  
Various Other Provisions to Eliminate the Community Design  
Commission and Reassign its Duties.  
ORD 25-112  
Overview:  
The purpose of this Ordinance is to remove the establishment, objectives and  
various other provisions to eliminate the Community Design Commission from  
the Village Code.  
A Study Session on the Draft Recommendations and Objectives Outlined  
in the Economic Vitality Strategic Plan Prepared by Consultant Camoin  
Associates, Inc.  
ID 25-243  
Overview:  
The purpose of this agenda item is to review and discuss the draft Economic  
Vitality Strategic Plan.  
XVI. Call to Board and Clerk  
XVII. Adjourn