123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Tuesday, May 13, 2025  
6:30 PM  
Village Hall  
A Regular Meeting will start at 6:30 p.m., to begin in Council Chambers (Room 201).  
The Village Board is expected to enter immediately into Executive Session (Room  
130) and reconvene the Regular Meeting at 7:30 p.m. in Council Chambers(Room  
201).  
The President and Board of Trustees welcome you. Statements may be made by  
citizens at the beginning of the meeting, as well as when agenda items are reviewed. If  
you wish to make a statement, please complete the "Instructions to Address the Village  
Board" form which is available at the back of the Chambers, and present it to the staff  
table at front. When recognized, approach the podium, state your name and address  
first, and please limit your remarks to three minutes.  
Instructions for Non-Agenda Public Comment  
Non-agenda public comment is a time set aside at the beginning of each regular meeting  
for citizens to make statements about an issue or concern that is not on that meeting s  
agenda. It is not intended for a dialogue with the board. You may also communicate with  
the board at 708.358.5784 or e-mail board@oak-park.us.  
Non-agenda public comment will be limited to 30 minutes with a limit of three minutes  
per person. If comment requests exceed 30 minutes, public comment will resume after  
the items listed under the regular agenda are complete.  
Instructions for Agenda Public Comment  
Comments are three minutes per person per agenda item with a maximum of three  
agenda items to which you can speak. In addition, the Village Board permits a maximum  
of three persons to speak to each side of any one topic that is scheduled for or has been  
the subject of a public hearing by a designated hearing body. These items are noted with  
(*).  
I. Call to Order  
II. Roll Call  
III. Consideration of Motion to Adjourn to Closed Session to Discuss Pending  
Litigation.  
IV. Reconvene to Regular Meeting in Council Chambers and Call to Order  
V. Roll Call  
VI. Agenda Approval  
VII. Minutes  
A Motion to Approve Minutes from the March 11, 2025 and May 6, 2025  
Regular Meetings of the Village Board.  
A.  
MOT 25-158  
Overview:  
This is a Motion to approve the official minutes of meetings of the Village Board.  
VIII. Non-Agenda Public Comment  
IX. Proclamation  
A Motion to Approve a Proclamation Recognizing the 50th Season of the  
Oak Park Farmers’ Market.  
B.  
C.  
D.  
MOT 25-177  
Overview:  
This is a motion to approve Village President Vicki Scaman proclaiming 2025  
the 50th season of the Oak Park Farmers’ Market.  
A Motion to Approve a Proclamation National Jewish American Heritage  
Month - May 2025.  
MOT 25-178  
Overview:  
This is a motion to approve Village President Vicki Scaman proclaiming May  
2025 as National Jewish American Heritage Month.  
A Motion to Approve a Proclamation Asian American, Native Hawaiian,  
Pacific Islander, Desi Heritage Month - May 2025  
MOT 25-179  
Overview:  
This is a motion to approve Village President Vicki Scaman proclaiming May  
2025 as Asian American, Native Hawaiian, Pacific Islander, Desi Heritage  
Month.  
A Motion to Approve a Proclamation Older Americans Month - May 2025  
and Celebrating Seniors Week May 8 - May 15, 2025.  
E.  
MOT 25-180  
Overview:  
This is a motion to approve Village President Vicki Scaman proclaiming May  
2025 as Older Americans Month, and May 8 - May 15, 2025 as Celebrating  
Seniors Week.  
X. Village Manager Reports  
Review of the Updated Village Board Meeting Calendars for May 2025.  
F.  
ID 25-348  
Overview:  
Calendars are presented to the Board for the purpose of highlighting Special  
Meeting topics. These topics are based on adopted Village Board Goals and/or  
previous Village Board direction.  
XI. Village Board Committees  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
XII. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
G.  
ID 25-365  
Board and Commission Vacancy Report for May 13, 2025  
Overview:  
This report lists the expected number of members, current number of members  
seated and number of active vacancies for the Village’s 18 citizen boards and  
commissions. There are currently 22 vacancies.  
XIII. Citizen Commission Appointments, Reappointments and Chair Appointments  
Names are forwarded from the Citizens Involvement Commission to the Village Clerk and  
then forwarded to the Village President for recommendation. If any appointments are  
ready prior to the meeting, the agenda will be revised to list the names.  
A Motion to Consent to the Village President’s Appointment of: Aging in  
Communities - Linda T. Francis, Appointed as Commissioner | Melissa  
Avila, Appointed as Commissioner  
H.  
MOT 25-166  
Community Development Citizens Advisory Committee - Sheena Rayford,  
Appointed as Chair | Wayne Huang, Appointed as Member  
Farmers’ Market Commission - Jessica Green, Appointed as Chair  
Liquor Control Review Board - Jeffrey Hines, Appointed as Member  
Overview:  
Board and Commission Information  
Aging in Communities | The Aging in Communities Commission was created to  
advise the Village Board in its efforts to address evolving needs and interests of  
our changing demographic and to develop a community-wide lens to identify not  
just a set of plans programs, procedures and services but also an inclusive  
awareness and approach that facilitates livability for everyone.  
Community Development Citizens Advisory Committee | The Community  
Development Citizens Advisory Committee formulates recommendations to the  
Village Board for the annual allocation of Federal Community Development  
Block Grant (CDBG) funds for public service, administration, property and  
infrastructure improvements, and economic revitalization activities targeted to  
low and moderate-income individuals.  
Farmers’ Market Commission | The Farmers’ Market Commission works  
closely with the Market Manager to make the Oak Park Farmers’ Market one of  
the most successful farmers’ markets in Illinois. The Commission coordinates  
special events, helps publicize the market, volunteers on market Saturdays,  
and recommends any changes in operating policies and/or regulations to the  
Market Manager and Village Board.  
Liquor Control Review Board | The Liquor Control Review Board investigates  
and reviews all applications and renewals of liquor licenses and advises the  
Local Liquor Control Commissioner.  
XIV. Consent Agenda  
A Motion to Approve the Bills in the Amount of $7,639,126.71 from March  
1, 2025, through April 3, 2025  
I.  
MOT 25-160  
Overview:  
A Motion to Approve the Bills in the Amount of $7,639,126.71 from March 1,  
2025, through April 3, 2025. Also attached is the March 2025 payroll summary  
report.  
J.  
RES 25-193  
A Resolution Authorizing the Execution of a Settlement  
Agreement in Workers’ Compensation Case Number 23 WC  
28845  
Overview:  
It is requested that the Village Board authorize the execution of a settlement  
agreement in Workers’ Compensation Case Number 23 WC 28845  
A Resolution Approving a Task Order for Professional Engineering  
Services with Baxter & Woodman, Inc. for Engineering Services for an  
Update to the Village’s Hydraulic Water Distribution System Model in an  
Amount not to Exceed $66,800 and Authorizing its Execution  
L.  
RES 25-199  
Overview:  
The Village requested a proposal from Baxter & Woodman to update the  
existing hydraulic model of the water distribution system in order to evaluate the  
water system’s performance and determine recommendations for  
improvements to improve the system, which will inform the water and sewer  
rate study and be used to develop a 5-Year Capital Improvement Plan. The cost  
to update the model and determine recommendations is $66,800. The model  
was developed in 2014 and has not been significantly updated since its original  
development.  
A Resolution Authorizing the Purchase of Six 2025 Nissan Leaf S+  
Vehicles from Gerald Nissan of North Aurora, Illinois, in an Amount not to  
exceed $133,996.20 and Waiving the Village’s Bid Process for the  
Purchase  
M.  
RES 25-200  
Overview:  
The Fiscal Year 2025 Fleet Replacement Fund includes the replacement of two  
(2) 2017 Ford Fusions and two (2) 2016 Ford Fusions, which are to be replaced  
with four (4) Nissan Leaf S EVs. Nissan Fleet Services reached out to the  
Village with a rebate incentive of $16,000 on the purchase of 2025 Nissan Leaf  
S EVs. Staff recommend increasing the planned purchase of four to six 2025  
Nissan Leafs from Gerald Nissan, which will cost $22,332.70 each, to take full  
advantage of the Nissan Fleet rebate offer of $16,000.00. This rebate expired at  
the end of March. The Village Manager's Spending authority was used to  
purchase six vehicles in the absence of a Village Board meeting to present the  
item. Staff are now providing the item retrospectively to the Board for  
acknowledgement and approval.  
A Resolution Approving a Second Amendment to a Professional Services  
Agreement with Technical Design Services Inc. to Design the Village  
Hall’s Audiovisual Technology for an additional $3,950 to Increase the  
Not to Exceed Amount to $57,330 and Authorizing Its Execution  
N.  
RES 25-201  
Overview:  
Technical Design Services, Inc. (TDSi), now also doing business as NV5, is  
producing a design document package that will allow the Village to issue an  
RFP to contractors/vendors of its choosing in 2024. The package produced by  
TDSi will contain design documents that will bring the Village's conference  
rooms and meeting spaces up to 'state-of-art' in audiovisual presentation and  
collaboration technology. This amendment to the professional services  
agreement is the required to finalize equipment changes that are necessary  
based on the construction document development by the Village’s architectural  
design firm.  
XV. Regular Agenda  
XVI. Call to Board and Clerk  
XVII. Adjourn