123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Tuesday, February 18, 2025  
6:30 PM  
Village Hall  
Regular Meeting at 6:30 p.m., in Council Chambers (Room 201)  
The President and Board of Trustees welcome you. Public comments may be made by  
individuals at the beginning of the meeting, as well as when agenda items are discussed.  
If you wish to provide public comment, complete the "Instructions to Address the Village  
Board" form which is available at the back of the Chambers and present it to the Village  
Clerk at the Board table. When recognized, approach the podium and state your name  
first. If you wish to provide comment by virtual means, contact the Village Clerk's Office  
prior to 5:00 p.m. on the day of the meeting by calling 708-358-5670 or by email to  
publiccomment@oak-park.us. Your camera must remain on while speaking. Please  
limit your remarks to three minutes.  
Instructions for Non-Agenda Public Comment  
Non-agenda public comment is a time set aside at the beginning of a meeting for  
individuals to speak about an issue or concern that is not on that meeting's agenda. It is  
not intended for a dialogue with the Board. Non-agenda public comment is limited to 30  
minutes with a limit of three minutes per person. If non-agenda public comment exceed  
30 minutes, public comment will resume after the items listed under the regular agenda  
are complete. See instructions above on how to provide public comment.  
Instructions for Agenda Public Comment  
Comments are three minutes per person per agenda item with a maximum of three  
agenda items on which an individual may speak. In addition, the Village Board permits a  
maximum of five persons to speak on each side of any one topic which is scheduled for  
or has been the subject of a public hearing by a designated hearing body. These items  
are noted with (*). See instructions above on how to provide public comment.  
I. Presentation: Employee Years of Service Awards  
A.  
ID 25-209  
Presentation of Village of Oak Park Employee Service Awards.  
Overview:  
In recognition of Village of Employees with 5, 10, 15, 25, 30 and 35 years of  
service.  
II. Call to Order  
III. Roll Call  
IV. Agenda Approval  
V. Non-Agenda Public Comment  
VI. Proclamation  
A Motion to Approve a Proclamation for The Historical Society of Oak  
Park and River Forest’s “Heart of Our Villages” Award in Honor of Bob  
Trezevant March 13, 2025.  
B.  
MOT 25-128  
Overview:  
This is a motion to approve Village President Scaman proclaiming March 13,  
2025 Award of Honor to Bob Trezevant.  
A Motion to Approve a Proclamation Celebrating Women’s History Month  
March 2025.  
C.  
MOT 25-130  
Overview:  
This is a motion to approve Village President Scaman proclaiming March 2025  
as Women’s History Month.  
VII. Village Manager Reports  
VIII. Village Board Committees  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
IX. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
D.  
ID 25-232  
Board and Commission Vacancy Report for February 18, 2025  
Overview:  
This report lists the expected number of members, current number of members  
seated and number of active vacancies for the Village’s 19 citizen boards and  
commissions. There are currently 23 vacancies.  
X. Consent Agenda  
A Resolution Approving a Program Year 2023, Program Year 2024, and  
2020 - 2024 Consolidated Plan Substantial Amendment for Community  
Development Block Grant Data.  
E.  
RES 25-123  
Overview:  
Staff are seeking approval of amendments made to the 2020-2024  
Consolidated Plan, and 2023 and 2024 Annual Action Plans based on feedback  
from the U.S. Department of Housing and Urban Development (HUD).  
A Resolution Authorizing the Rejection of all Bids for Project 25-20, Oak  
Park Avenue Streetscape Improvements  
F.  
RES 25-138  
Overview:  
The Village received bids on February 4, 2025, for the Oak Park Avenue  
Streetscape Project. The Village only received one bid for the project from R.  
W. Dunteman Co. in an amount of $22,777,278 which is over the budgeted  
amount for the project. The Public Works Department - Engineering Division  
recommends rejecting the bid and rebidding the project in the late summer of  
2025 for a 2026 construction project.  
A Resolution Authorizing Subordination of a Lien for the Property  
Located at 1026 South Harvey Avenue (BPIP-056)  
G.  
H.  
RES 25-144  
Overview:  
The loan recipient at 1026 South Harvey Avenue is requesting a subordination  
of their Barrie Park Investment Program mortgage to a home equity line of  
credit. The Village remains secure in a junior position on the title.  
As Discussed at the January 28, 2025 Board Meeting, a Resolution  
Approving the Oak Park Vision Zero Action Plan with a Goal to Achieve  
Zero Traffic-Related Deaths or Serious Injuries in Oak Park by 2035  
RES 25-145  
Overview:  
At the January 28, 2025, Village Board meeting, the Village Board was given a  
presentation of the draft Oak Park Vision Zero Action Plan (VZP), as  
recommended by the Transportation Commission. Vision Zero is a  
commitment to the goal of consistently having zero transportation-related  
deaths or serious injuries in the Village. The VZP details the Village’s approach  
on how to get there.  
A Resolution Approving a Task Order with Civiltech Engineering, Inc. for  
Professional Transportation Engineering Services for a Traffic Signal  
Modification Study in an Amount Not to Exceed $247,128 and Authorizing  
its Execution  
I.  
RES 25-146  
Overview:  
The Engineering Division requested a proposal from Civiltech Engineering to  
provide transportation engineering services to review the 41 traffic signals within  
the Village and develop signal timing, phasing, and equipment modification  
recommendations to improve pedestrian mobility and safety including the use of  
leading pedestrian intervals and pedestrian recall when practical. Civiltech is  
currently under a Master Agreement with the Village for on-call transportation  
engineering services using a task order system. Civiltech submitted a proposal  
with an estimate not to exceed the amount of $247,128.  
A Resolution Approving an Independent Contractor Agreement with G.A.  
Paving, LLC for Village Wide Utility Pavement Patching Services in 2025  
in an Amount not to Exceed $250,000.00 and Authorizing its Execution  
J.  
RES 25-147  
Overview:  
The Public Works Department makes repairs to the underground water  
distribution and sewer collection systems. These repairs require excavation of  
the public streets which then must be repaired promptly. To assist the Village,  
contractors are utilized to make these street repairs. This item requests  
approval of an Independent Contractor Agreement with G.A. Paving, LLC for this  
work in 2025.  
K.  
L.  
RES 25-148  
A Resolution Approving and Adopting the 2025 Special Event Fees  
Overview:  
Pursuant to the Village Code, the Village Board of Trustees reviews Special  
Event fees annually. Most fees are based on actual wage changes provided in  
applicable collective bargaining agreements or directed by the Village board via  
the annual budget process.  
A Resolution Approving Amendments to Appendix I (“Job Class and FLSA  
Status”) and Appendix VII (“Appointee Pay Plan Schedule”) of the Village  
of Oak Park Personnel Manual  
RES 25-149  
Overview:  
The Village of Oak Park Personnel Manual includes personnel policies that set  
expectations for employee and management responsibilities, ensure  
employees are treated in a consistent manner, inform employees of their rights  
and benefits, and comply with State and Federal rules and regulations. Staff  
regularly review the Personnel Manual and make periodic updates to ensure the  
Village complies with applicable laws and that the policy manual is consistent  
with the Village’s authorized budget. Appendices I and VII have been updated to  
reflect changes to the authorized positions and classifications in Fiscal Year  
2025.  
M.  
RES 25-154  
A Resolution to Approve Citizen Commission Work Plans for 2025  
Overview:  
This is an annual agenda item in which the Village Board approves work plans  
for each citizen commission outlining their authorized work for the upcoming  
year. Each commission submits a draft work plan with recommended projects  
that are in line with the enabling ordinance for that commission or the Village  
Board can assign specific projects. Citizen commissions are created to be an  
advisory body to the Village Board.  
A Resolution Approving a Third Amendment to the Village Manager  
Employment Agreement with Kevin J. Jackson and Authorizing Its  
Execution, and Directing Staff to Prepare the Necessary Budget  
Amendment  
N.  
RES 25-155  
Overview:  
This is an amendment to the Village Manager Employment Agreement with  
Kevin J. Jackson to amend the Base Salary, revise the terms of a Loan for  
Residence, and provide a Take-Home Vehicle.  
O.  
P.  
MOT 25-118  
A Motion to Approve the Quarterly Financial Update (Unaudited) For  
Period Ending June 30, 2024  
Overview:  
Approval of the Quarterly Financial Update (Unaudited) For Period Ending June  
30, 2024  
MOT 25-119  
A Motion to Approve the Quarterly Financial Update (Unaudited) For  
Period Ending March 31, 2024  
Overview:  
Approval of the Quarterly Financial Update (Unaudited) For Period Ending  
March 31, 2024  
A Motion to Concur with the Transportation Commission’s  
Recommendations for Traffic Calming on the 500 Block of South  
Humphrey Avenue  
Q.  
MOT 25-121  
Overview:  
At the January 13, 2025, Transportation Commission (TC) meeting, the TC  
reviewed a traffic calming petition for the 500 block of South Humphrey Avenue.  
The TC voted to concur with the staff recommendations to install the  
recommended traffic calming items including a paint-and-post pinch point south  
of the alley entrance.  
R.  
S.  
MOT 25-126  
A Motion to Approve the Quarterly Financial Update (Unaudited) For  
Period Ending September 30, 2024  
Overview:  
Approval of the Quarterly Financial Update (Unaudited) For Period Ending  
September 30, 2024.  
An Ordinance Amending the Fiscal Year 2024 Annual Budget  
ORD 25-121  
Overview:  
An Ordinance is hereby presented to modify selected appropriations in the  
FY24 Adopted Budget. Staff evaluates both revenues and expenditures on a  
continual basis. However, in most cases, only expenditure overages to a budget  
require an amendment.  
XI. Regular Agenda  
T.  
ID 25-185  
Study Session on Homeownership Programs  
Overview:  
Staff and outside presenters will discuss elements of homeownership  
programs that will address the racial and ethnic gap in homeownership rates in  
Oak Park. Staff are seeking direction from the Board on these elements in  
developing the right program for Oak Park.  
A Resolution Approving a Funding Grant Agreement with the Oak Park  
River Forest Chamber of Commerce to Conduct Three New Programs in  
Fiscal Year 2025  
U.  
RES 25-140  
Overview:  
The Funding Grant Agreement between the Village and the Oak Park River  
Forest Chamber of Commerce  
XII. Call to Board and Clerk  
XIII. Adjourn