123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Tuesday, November 19, 2024  
6:00 PM  
Village Hall  
Regular Meeting at 6:00 p.m., in Council Chambers (Room 201)  
The President and Board of Trustees welcome you. Public comments may be made by  
individuals at the beginning of the meeting, as well as when agenda items are discussed.  
If you wish to provide public comment, complete the "Instructions to Address the Village  
Board" form which is available at the back of the Chambers and present it to the Village  
Clerk at the Board table. When recognized, approach the podium and state your name  
first. If you wish to provide comment by virtual means, contact the Village Clerk's Office  
prior to 5:00 p.m. on the day of the meeting by calling 708-358-5670 or by email to  
publiccomment@oak-park.us. Your camera must remain on while speaking. Please  
limit your remarks to three minutes.  
Instructions for Non-Agenda Public Comment  
Non-agenda public comment is a time set aside at the beginning of a meeting for  
individuals to speak about an issue or concern that is not on that meeting's agenda. It is  
not intended for a dialogue with the Board. Non-agenda public comment is limited to 30  
minutes with a limit of three minutes per person. If non-agenda public comment exceed  
30 minutes, public comment will resume after the items listed under the regular agenda  
are complete. See instructions above on how to provide public comment.  
Instructions for Agenda Public Comment  
Comments are three minutes per person per agenda item with a maximum of three  
agenda items on which an individual may speak. In addition, the Village Board permits a  
maximum of five persons to speak on each side of any one topic which is scheduled for  
or has been the subject of a public hearing by a designated hearing body. These items  
are noted with (*). See instructions above on how to provide public comment.  
I. Call to Order  
II. Roll Call  
III. Agenda Approval  
IV. Minutes  
V. Non-Agenda Public Comment  
VI. Proclamation  
A.  
B.  
MOT 24-270  
A Motion to Approve a Proclamation Recognizing Small Business Saturday  
- November 30, 2024  
Overview:  
This is a motion to approve a proclamation by Village President Scaman  
recognizing Small Business Saturday November 30th.  
MOT 24-271  
A Motion to Approve a Proclamation Celebrating International Education  
Week and International Exchange Students at Oak Park and River Forest  
High School & Fenwick High School  
Overview:  
This is a motion to approve a proclamation by Village President Scaman  
celebrating International Education Week.  
VII. Village Manager Reports  
VIII. Village Board Committees & Trustee Liaison Commission Reports  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
IX. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizen Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
C.  
ID 24-550  
Board and Commission Vacancy Report for November 19, 2024  
X. Citizen Commission Appointments, Reappointments and Chair Appointments  
Names are forwarded from the Citizen Involvement Commission to the Village Clerk and  
then forwarded to the Village President for recommendation. If any appointments are  
ready prior to the meeting, the agenda will be revised to list the names.  
XI. Public Hearing  
D.  
ID 24-549  
Truth in Taxation Public hearing for the Proposed Tax Year 2024 Property  
Tax Levy  
Overview:  
Each year the Village Board adopts a tax levy to fund general Village  
operations, debt service payments, and mandatory employer contributions to  
the police and fire pension plans. Excluding the Oak Park Library’s levy, the  
Fiscal Year 2025 (tax year 2024) levy will increase 3% from the Fiscal Year  
2024 (tax year 2023) levy. Including the Oak Park Public Library levy increase  
of 3.24%, the overall increase is expected to be 3.06%.  
According to state statue, a public hearing and additional posting are required  
when the increase is 5% or more. Although the anticipated increase is well  
below the 5.00%, holding a truth in taxation hearing provides the public  
additional transparency.  
XII. Consent Agenda  
E.  
RES 24-336  
A Resolution Approving a Professional Services Agreement with RJN  
Group, Inc. for Sewer Manhole Inspections and Condition Assessments in  
an Amount not to exceed $99,100, Authorizing its Execution, and Waiving  
the Village’s Bid Process for the Agreement  
Overview:  
The Engineering Division requested a proposal from RJN Group to provide  
professional services to inspect sewer manholes to assess their conditions to  
determine future infrastructure needs. The Engineering Division did not issue  
a Request for Proposals (RFP) for this work as the Village is currently working  
with RJN Group for using their proprietary sewer asset management software  
system, Clarity, to manage the Village’s sewer system which will be used for  
gathering and compiling all of the data captured from this work. The project is  
part of a multi-year program to inspect all of the manholes in the Village with  
the initial focus on the oldest manholes which will be the first 2 years of the  
program.  
F.  
RES 24-337  
A Resolution Approving an Independent Contractor Agreement with  
National Power Rodding Corporation for Project 24-10 Sewer Cleaning and  
Inspection, in an Amount not to Exceed $86,225 and Authorizing its  
Execution  
Overview:  
Competitive proposals were received on November 7, 2024, for the Sewer  
Cleaning and Inspection Project. Three contractors submitted proposals for the  
project. The lowest qualified proposal was submitted by National Power  
Rodding Corporation in the amount of $86,225. The project consists of  
cleaning and television inspection of approximately 4.7 miles of sewers  
ranging in size from 12 to 60 inches in diameter.  
G.  
RES 24-338  
A Resolution Approving an Amendment to the Task Order for Professional  
Engineering Services with V3 Companies, Ltd. for Construction Engineering  
Services for the 24-7 Austin Boulevard Sewer Improvements Project to  
Change the not to Exceed Amount from $76,493 to $95,493 and  
Authorizing its Execution  
Overview:  
V3 Companies has been overseeing the construction of the Austin Boulevard  
Sewer Improvement Project being constructed by Millennium Contracting. The  
construction project experienced delays primarily associated with permitting  
requirements from Union Pacific Railroad and by Illinois Department of  
Transportation which resulted in V3 having to oversee the project beyond the  
anticipated hours in their original Task Order and proposal.  
H.  
RES 24-343  
A Resolution Approving an Extension of an Independent Contractor  
Agreement with Thrive Counseling Center for an Additional Six-Month  
Term Through April 30, 2025, in an Amount Not to Exceed $83,000 and  
Authorizing its Execution.  
Overview:  
The Village's current agreement with Thrive Counseling Center expires on  
October 31, 2024. The agreement is for an additional six-month term from  
November 1, 2024, to April 30, 2025.  
I.  
RES 24-344  
A Resolution Approving a Task Order for Professional Engineering Services  
with V3 Companies, Ltd. for Topographic Surveys for the 2025 Capital  
Improvement Projects in an Amount not to exceed $59,000 and  
Authorizing its Execution  
Overview:  
The Engineering Division requested a proposal from V3 Companies to provide  
topographic surveys for the 2025 and 2026 capital improvement program  
locations. Topographic surveys are used as the base for the design for  
roadway and utility improvement projects. Work includes surveying streets for  
water and sewer improvement projects planned for design in 2025 with  
construction in 2026 and local street resurfacing projects for design and  
construction in 2025.  
J.  
RES 24-321  
A Resolution Approving a Professional Services Agreement with the Eggen  
Consulting Group, Inc. for Water & Sewer Division Technical and  
Administrative Support Services in an Amount Not to Exceed $140,000.00  
and Authorizing its Execution  
Overview:  
Since August 2018 the Eggen Consulting Group has been providing technical  
and administrative support to the Public Works, Water & Sewer Division. The  
current agreement will expire on December 31, 2024. Staff is recommending  
executing a 1-year agreement to assist staff with Non-Revenue Water Loss  
projects, the AMI System, and the design of the Village’s Lead Service Line  
Replacement & Inventory.  
K.  
RES 24-330  
A Resolution Approving an Intergovernmental Agreement between the  
Chicago Transit Authority and the Village of Oak Park for Special Transit  
Police Detail Services and Authorizing its Execution  
Overview:  
Since 1990 the Village and CTA have entered into yearly Intergovernmental  
Agreements to provide for sworn Oak Park Police Officers to work off-duty  
hours on CTA Rapid Transit lines and bus routes. The Agreement is for three  
years and is consistent with the Village’s commitment to public safety and is  
beneficial to our residents.  
L.  
RES 24-322  
A Resolution Authorizing the Execution of a Settlement Agreement in  
Workers’ Compensation Case Number 2023 WC 022250  
Overview:  
It is requested that the Village Board authorize the execution of a settlement  
agreement in Workers’ Compensation Case Number 2023 WC 022250.  
M.  
RES 24-323  
A Resolution Authorizing the Execution of a Settlement Agreement in  
Workers’ Compensation Case Number 2023 WC 018607  
Overview:  
It is requested that the Village Board authorize the execution of a settlement  
agreement in Workers’ Compensation Case Number 2023 WC 018607.  
XIII. Regular Agenda  
N.  
MOT 24-262  
A Motion to Receive the Citizen Police Oversight Committee’s Semi-Annual  
Report  
Overview:  
Pursuant to Chapter 2 (“Administration”), Article 30 (“Citizens Police Oversight  
Committee”), Section 2-30-2 (“Duties”) of the Oak Park Village Code, the  
Citizen Police Oversight Committee (CPOC) shall provide written reports to the  
Village Board or such standing or ad hoc committee of the Village Board as the  
Village Board may designate, on a semiannual basis, concerning the  
Committee’s activities and any information and analysis of such information  
which the committee may have compiled as a result of its activities during the  
preceding six months.  
O.  
RES 24-345  
A Resolution Approving a Professional Services Agreement with Pivot  
Consulting Group to Conduct a Review of the Village’s Citizen Police  
Oversight Function in an Amount Not to Exceed $100,000.00 and  
Authorizing its Execution  
Overview:  
As a part of the BerryDunn Community Safety Study’s recommendations, the  
Village Board adopted a goal to “Evaluate [the] Citizen Police Oversight  
Committee (policies, procedures, protocols) and make recommendations for  
enhancements to the current model.” The Village conducted a Request for  
Proposals (RFP) seeking Citizen Police Oversight Recommendation Consultant  
Services. The RFP Committee, which included the Citizen Police Oversight  
Committee (CPOC) Chair, staff from the Law Department and the DEI Office,  
and the CPOC Staff Liaison, recommended the selection of Pivot Consulting  
Group.  
P.  
ID 24-563  
Review of the Fiscal Year 2025 Proposed Budget  
Overview:  
This is the first review of the proposed operating budget for Fiscal Year 2025.  
Staff will be available to review and answer questions on any of the following  
budgets:  
1. General Fund: Village Manager’s Office, Human Resources, Law, Finance,  
Adjudication, Information Technology, Police, Fire, Public Works, Development  
Services, Neighborhood Services, Public Health and Village Clerk’s Office.  
XIV. Call to Board and Clerk  
XV. Adjourn