123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Monday, February 6, 2023  
6:30 PM  
Village Hall  
Regular Meeting will start at 6:30 p.m., in Council Chambers (Room 201). The Village  
Board is expected to adjourn immediately into Executive Session and reconvene the  
Regular Meeting at 7:00 p.m. in Council Chambers.  
The President and Board of Trustees welcome you. Public comments may be made by  
individuals at the beginning of the meeting, as well as when agenda items are reviewed. If  
you wish to make a statement, please complete the "Request to Address the Village  
Board" form which is available at the back of the Chambers, and present it to the staff  
table at front. When recognized, approach the podium, state your name first, and please  
limit your remarks to three minutes.  
Instructions for Non-Agenda Public Comment  
Non-agenda public comment is a time set aside at the beginning of a Village Board  
meeting for persons to make public comments about an issue or concern which is not  
on the meeting agenda. It is not intended to be a dialogue with the Board. Send a  
request to state your comments by 5:00 p.m. the day of the Village Board meeting to  
publiccomment@oak-park.us or make a request at the meeting with the Village Clerk.  
You may also call the Village Clerk's office by 5:00 p.m. prior to the meeting at  
708-358-5670 and you will be given instructions on how to participate during the meeting.  
Non-agenda public comment will be limited to 30 minutes with a limit of three minutes  
per comment. If comment requests exceed 30 minutes, public comment will resume  
after the items listed under the agenda are complete.  
Instructions for Agenda Public Comment  
Public comments are allowed for an agenda item. Persons are asked to email a request  
to speak during the meeting to publiccomment@oak-park.us no later than 5:00 p.m.  
prior to the start of the meeting or make a request at the meeting with the Village Clerk.  
You may also call the Village Clerk's Office by 5:00 p.m. prior to the meeting at  
708-358-5670 and you will be given instructions on how to participate during the meeting.  
Agenda public comment will be limited to three minutes per person per agenda item with  
a maximum of three agenda items to which you can speak. In addition, a maximum of  
five persons can speak to each side of any one topic that is scheduled for or has been  
the subject of a public hearing by a designated hearing body. These items are noted with  
(*).  
I. Call to Order  
II. Roll Call  
III. Consideration of Motion to Adjourn to Executive Session to Discuss Pending  
Litigation  
IV. Adjourn Executive Session  
V. Reconvene to Regular Meeting in Council Chambers and Call to Order  
VI. Roll Call  
VII. Agenda Approval  
VIII. Minutes  
A.  
ID 23-107  
Motion to Approve Minutes from Regular Meeting of November 7, 2022 of  
the Village Board.  
Overview:  
This is a motion to approve the official minutes of meetings of the Village  
Board.  
IX. Non-Agenda Public Comment  
X. Proclamation  
B.  
MOT 23-16  
A Motion to Approve a Proclamation for Proclaiming February 2023 as  
Black History Month.  
Overview:  
This is a motion to approve Village President Scaman proclaiming February as  
Black History Month.  
C.  
MOT 23-17  
A Motion to Approve a Proclamation Proclaiming February 6, 2023 as  
National Gun Violence Survivors Week.  
Overview:  
This is a motion to approve Village President Scaman proclaiming the week of  
February 6th as National Gun Violence Survivors Week.  
XI. Village Manager Reports  
D.  
ID 23-106  
Review of the Revised Village Board Meeting Calendars for February,  
March and April 2023  
Overview:  
Calendars are presented for the purpose of highlighting the Special  
Meeting topics. These topics are based on adopted Village Board Goals  
and/or prior Village Board direction.  
XII. Village Board Committees & Trustee Liaison Commission Reports  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
XIII. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
E.  
ID 23-111  
Board & Commission Vacancy Report for February 6, 2023.  
XIV. Citizen Commission Appointments, Reappointments and Chair Appointments  
Names are forwarded from the Citizens Involvement Commission to the Village Clerk and  
then forwarded to the Village President for recommendation. If any appointments are  
ready prior to the meeting, the agenda will be revised to list the names.  
XV. Consent Agenda  
F.  
RES 23-44  
A Resolution Approving a Parking Lot License Agreement with 840 Oak  
Park, LLC for a One-Year Term with Two Optional One-Year Renewal Terms  
and Authorizing Its Execution  
Overview:  
The Village historically enters into License Agreements with entities in order to  
provide parking in areas where municipal-owned parking options are limited or  
unavailable and demand for parking exists. This agreement would continue  
the Village’s ability to administer overnight parking permits within Lot 11,  
located on privately-owned property at 726 Wesley Avenue.  
G.  
RES 23-47  
A Resolution Approving a Lease Agreement with Zoll Medical Corporation  
for Eight (8) Cardiac Monitors for Ten (10) years in an Amount Not to  
Exceed $661,516.40, Authorizing Its Execution and Waiving the Village’s Bid  
Process for the Agreement  
Overview:  
The Lease Agreement will allow for the replacement of the previous trade-in  
program initiated 7 (seven) years ago to provide all Village’s Fire Department  
Advanced Life Support (ALS) vehicles with identical Advanced Life Support Zoll  
X Series monitors. The lease of these eight (8) monitors will allow the Village  
to discontinue the replacement program and implement updated equipment at  
regular intervals while protecting the Village from regular price fluctuation of  
monitors and failed parts. This lease agreement also provides regular training  
from manufacturer-employed representatives, covers the replacement of  
standard parts, and annual preventative maintenance/cleaning services.  
Regular replacement, training, parts replacement, and maintenance ensure all  
Fire Department members are trained on all applicable features and maximized  
to provide the highest level of emergency care possible.  
H.  
RES 23-48  
A Resolution Approving the Renewal of the Independent Contractor  
Agreement with CityEscape Garden & Design LLC for Village Wide Container  
Seasonal Display and Maintenances Services in an Amount Not to Exceed  
$111,000.00 and Authorizing its Execution  
Overview:  
This agenda item is for the Container Seasonal Display and Maintenance  
Services for 2023. It is proposed to renew the existing agreement with  
CityEscape Garden & Design LLC, of Chicago, IL. This is the second of two  
annual renewals included in the original agreement. The Village contracts for  
the installation and maintenance of plant material in approximately 530  
containers across multiple business districts.  
I.  
RES 23-49  
A Resolution Approving an Independent Contractor Agreement with  
CityEscape Garden & Design LLC for Village Wide Landscape Maintenance  
Services in an Amount Not to Exceed $208,000.00 for a One-Year Term with  
an Option to Renew for Two Additional One-Year Terms and Authorizing  
its Execution  
Overview:  
In October of 2022 Village staff requested bids for two separate landscaping  
contracts under a “Comprehensive Landscaping Bid”. Both of the contracts,  
Regular Landscape Maintenance and Business District Landscape Maintenance  
programs for 2023 are proposed to be combined and awarded to the low  
responsive bidder for both, CityEscape Garden & Design LLC.  
J.  
RES 23-50  
A Resolution Approving a Professional Services Agreement with Health  
Inspection Professionals, Inc. for a Six-Month Term in an Amount Not to  
Exceed $48,000 and Authorizing its Execution  
Overview:  
The Village intends to have the Contractor provide support to our  
Environmental Health Practitioner in conducting food establishment inspection  
services and commercial plan reviews of food service establishments for the  
Village’s Health Department pursuant to this Agreement through June 30th,  
2023.  
K.  
RES 23-53  
A Resolution Approving a Reimbursement Agreement with Harlem Lake  
Marion Corporation d/b/a Downtown Oak Park for Landscape  
Maintenance Services in the Downtown Oak Park Business District in 2023  
in an Amount Not to Exceed $35,626.00 and Authorizing its Execution  
Overview:  
Downtown Oak Park (DTOP) has requested to install a planter design that  
exceeds our normal scope in the in-ground planter areas and the above-ground  
movable containers in their district. The Village has agreed in the past to  
reimburse DTOP for landscape services within their business district to the  
extent of the Village’s normal cost and scope. DTOP pays the balance and is  
responsible for the landscape maintenance.  
L.  
RES 23-54  
A Resolution Approving an Independent Contractor Agreement with D  
Kersey Construction Co. for the Public Works Center Wash Bay Drainage  
Improvements Project in an Amount Not to Exceed $141,120.00 and  
Authorizing its Execution  
Overview:  
The existing wash bay plumbing system at the Public Works Center requires  
replacement in order to mitigate frequent flooding and floor drain blockage.  
The wash bay is used daily to clean Public Works vehicles and equipment. The  
current plumbing is insufficient and needs improvement.  
M.  
RES 23-59  
A Resolution Approving a GIS Consortium Service Provider Contract with  
Municipal GIS Partners, Incorporated in an Amount Not to Exceed  
$133,515.00 and Authorizing its Execution  
Overview:  
On August 4, 2014, Regular Meeting, the Village Board directed staff to join  
the Local GIS Consortium. This was an opportunity for the Village to greatly  
improve GIS capabilities by providing all Village employees with training and  
access to GIS, as well as, providing an opportunity for some public access to  
GIS information. As a result, this is the annual contract approval to provide GIS  
services to the Village using the shared resources of 41 communities. A list of  
specific project highlights in 2022, as well as goals for 2023, are attached to  
this item.  
N.  
RES 23-61  
A Resolution Approving a Three-Year Master Professional Engineering  
Services Agreement with Cordogan Clark & Associates, Inc. with an Option  
to Renew the Agreement for up to Two Additional One-Year Periods and  
Authorizing its Execution  
Overview:  
In December of 2022, the Building Maintenance Division issued a Request for  
Qualifications for various professional architectural and engineering services  
needed in 2023 and subsequent years for Building Improvement Fund projects.  
The three most qualified firms from this recent RFQ process have been  
identified and staff recommends entering into Master Agreements with each of  
these firms. Future professional architectural and engineering services for the  
next three years will be administered using a task order system to these three  
firms for the majority of typical projects which will eliminate the need for  
requesting qualifications and proposals for each engineering project, saving  
staff time and resources in procuring these services.  
O.  
RES 23-62  
A Resolution Approving a Three-Year Master Agreement with Kluber, Inc.  
for Professional Architectural and Engineering Services with an Option to  
Renew the Agreement for up to Two Additional One Year Periods and  
Authorizing its Execution  
Overview:  
In December of 2022, the Building Maintenance Division issued a Request for  
Qualifications for various professional architectural and engineering services  
needed in 2023 and subsequent years for Building Improvement Fund projects.  
The three most qualified firms from this recent RFQ process have been  
identified and staff recommends entering into Master Agreements with each of  
these firms. Future professional architectural and engineering services for the  
next three years will be administered using a task order system to these three  
firms for the majority of typical projects which will eliminate the need for  
requesting qualifications and proposals for each engineering project, saving  
staff time and resources in procuring these services.  
P.  
RES 23-63  
A Resolution Approving a Three-Year Master Agreement with Studio GC,  
Inc. for Professional Architectural and Engineering Services with an Option  
to Renew the Agreement for up to Two Additional One Year Periods and  
Authorizing its Execution  
Overview:  
In December of 2022, the Building Maintenance Division issued a Request for  
Qualifications for various professional architectural and engineering services  
needed in 2023 and subsequent years for Building Improvement Fund projects.  
The three most qualified firms from this recent RFQ process have been  
identified and staff recommends entering into Master Agreements with each of  
these firms. Future professional architectural and engineering services for the  
next three years will be administered using a task order system to these three  
firms for the majority of typical projects which will eliminate the need for  
requesting qualifications and proposals for each engineering project, saving  
staff time and resources in procuring these services.  
Q.  
RES 23-64  
A Resolution Approving a Purchase Price Agreement with PJD Electric  
Sales, Inc. for Street Light and Traffic Control Materials in Fiscal Year 2023  
in an Amount Not to Exceed $40,000.00 and Authorizing its Execution  
Overview:  
The Street Lighting Division of the Public Works Department is responsible for  
maintaining and repairing the street light and traffic control systems in the  
Village. The department annually seeks competitive bids for street light and  
traffic control parts and materials.  
R.  
RES 23-65  
A Resolution Approving and Adopting the 2023 Special Event Fees  
Overview:  
Pursuant to the Village Code, the Village Board reviews the Special Event fees  
each year. Fees are updated based on wage changes as provided in applicable  
collective bargaining agreements or as directed by the Village Board via the  
annual budget process.  
S.  
RES 23-67  
A Resolution Approving Amendments to Section VII (“Leaves of Absences”),  
Appendix I (“Job Class and FLSA Status”) and Appendix VII (“Appointee Pay  
Plan Schedule”) of the Village of Oak Park Personnel Manual  
Overview:  
The Village of Oak Park Personnel Manual includes personnel policies that set  
expectations for employee and management responsibilities, ensure  
employees are treated in a consistent manner, inform employees of their rights  
and benefits, and comply with State and Federal rules and regulations. Staff  
regularly review the Personnel Manual and make periodic updates to ensure  
the Village complies with applicable laws and that the policy manual is  
consistently with the Village’s authorized budget. Staff have made  
recommendations to update the Village’s Leaves of Absences policy to include  
Family Bereavement Leave Act provisions which went into effect in the state of  
Illinois on January 1, 2023. Additionally, Appendices I and VII have been  
updated to reflect changes to authorized positions in FY23.  
T.  
RES 23-68  
A Resolution Approving a Purchase Price Agreement with Equipment  
Management, Co. to Purchase Genesis Electric Extrication Tools in an  
Amount Not to Exceed $38,000, Authorizing its Execution and Waiving the  
Village’s Bid Process for the Agreement.  
Overview:  
This expenditure replaces older extrication tools requiring a gas generator and  
hydraulic hoses. The new equipment is battery-powered, saving time and ease  
of deployment. However, this equipment is proprietary and considered a sole  
source. Therefore, staff recommends waiving the Village’s bid process to use  
Genesis as the sole provider.  
U.  
RES 23-85  
A Resolution Approving a Professional Services Agreement with Technical  
Design Services, Inc. to Design the Village’s Audiovisual Technology  
Systems within Existing Public Meeting Spaces in an Amount Not To  
Exceed $48,505, Authorizing its Execution and Waiving the Village’s Bid  
Process for the Agreement  
Overview:  
Technical Design Services, Inc. (TDSi) will produce a design document package  
that will allow the Village to issue an RFP to contractors/vendors of its  
choosing. The package produced by TDSi will contain design documents that  
will bring the Village’s conference rooms and meeting spaces up to  
‘state-of-art’ in audiovisual presentation and collaboration technology. The  
spaces within Village Hall to be included in the design effort have been  
identified to be defined as: Council Chambers (201), Conference Rooms 101,  
102, 124, 130, 215, and the Video Production Room (226).  
V.  
ORD 23-16  
An Ordinance Approving the Renewal of the Lease with Greenplan  
Management, Inc. for the Property Located at 618 South Austin Boulevard  
for a Two-Year Term and Authorizing its Execution  
Overview:  
The property located at 618 S. Austin Boulevard serves as a Police Department  
substation. The current lease agreement expires on December 31, 2022. The  
proposed two-year renewal will begin on January 1, 2023 and end on December  
31, 2024.  
XVI. Regular Agenda  
W.  
ID 23-101  
Presentation by the Oak Park Climate Action Network (OPCAN) Regarding  
the Village’s Adopted Climate Ready Oak Park (CROP) Plan  
Overview:  
Per a request from Trustee Taglia and seconded by Trustee Robinson, and  
Trustee Parakkat, a presentation will be given regarding the Village’s Climate  
Ready Oak Park (CROP) Plan.  
X.  
Y.  
ORD 23-18  
An Ordinance Amending Chapter 7 (“Buildings”) of the Oak Park Village  
Code By Adding a New Article 15 (“Energy and Water Benchmarking”)  
Overview:  
An ordinance to amend the Village Code to include provisions for energy and  
water benchmarking at large existing buildings.  
RES 23-1  
A Resolution Approving a Professional Services Agreement with the  
Metropolitan Mayors Caucus to Provide a Comprehensive Housing Study  
and an Update to the Homes for a Changing Region Report Adopted by the  
Village Board on April 2, 2012 as Part of the Study in an Amount Not to  
Exceed $75,000 and Authorizing its Execution  
Overview:  
The Homes for a Changing Region Report was adopted by the Village Board on  
April 2, 2012. The housing data contained in the Report requires updating to  
current conditions. The Metropolitan Mayors Caucus, which assisted with the  
2012 report, will support this effort to develop a comprehensive housing study  
for the Village.  
Z.  
ORD 23-13  
Concur with the Plan Commission’s Recommendation and Adopt an  
Ordinance Granting Major Modifications to the Planned Development  
Approved Pursuant to Ordinance Number 18-386 for the Properties  
Located at 6500-6538 Roosevelt Road (*)  
Overview:  
The Applicants and Owners, Berwyn Properties, LLC & Dei Cugini, LLC, are  
seeking approval to expand their existing parking lot further west.  
AA.  
RES 23-60  
A Resolution Approving a Funding Grant Agreement Between the Village of  
Oak Park and the Park District of Oak Park in an Amount Not to Exceed  
$1,000,000 and Authorizing its Execution  
Overview:  
The Village Board previously approved a $1,000,000 Funding Grant Agreement  
for the Park District of Oak Park pursuant to Resolution 22-83 adopted by the  
Board on April 11, 2022.  
It was the understanding at the time that it was the intent of the Park District  
to request an additional funding amount for a second distribution of ARPA  
funds of $1,000,000 in 2023, thus bringing the total ARPA funding request from  
the park district to $2,000,000.  
XVII. Call to Board and Clerk  
XVIII. Adjourn