123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Monday, March 6, 2023  
7:00 PM  
Village Hall  
Regular Meeting at 7:00 p.m., in Council Chambers Room 201  
The President and Board of Trustees welcome you. Public comments may be made by  
individuals at the beginning of the meeting, as well as when agenda items are reviewed. If  
you wish to make a statement, please complete the "Request to Address the Village  
Board" form which is available at the back of the Chambers, and present it to the staff  
table at front. When recognized, approach the podium, state your name first, and please  
limit your remarks to three minutes.  
Instructions for Non-Agenda Public Comment  
Non-agenda public comment is a time set aside at the beginning of a Village Board  
meeting for persons to make public comments about an issue or concern which is not  
on the meeting agenda. It is not intended to be a dialogue with the Board. Send a  
request to state your comments by 5:00 p.m. the day of the Village Board meeting to  
publiccomment@oak-park.us or make a request at the meeting with the Village Clerk.  
You may also call the Village Clerk's office by 5:00 p.m. prior to the meeting at  
708-358-5670 and you will be given instructions on how to participate during the meeting.  
Non-agenda public comment will be limited to 30 minutes with a limit of three minutes  
per comment. If comment requests exceed 30 minutes, public comment will resume  
after the items listed under the agenda are complete.  
Instructions for Agenda Public Comment  
Public comments are allowed for an agenda item. Persons are asked to email a request  
to speak during the meeting to publiccomment@oak-park.us no later than 5:00 p.m.  
prior to the start of the meeting or make a request at the meeting with the Village Clerk.  
You may also call the Village Clerk's Office by 5:00 p.m. prior to the meeting at  
708-358-5670 and you will be given instructions on how to participate during the meeting.  
Agenda public comment will be limited to three minutes per person per agenda item with  
a maximum of three agenda items to which you can speak. In addition, a maximum of  
five persons can speak to each side of any one topic that is scheduled for or has been  
the subject of a public hearing by a designated hearing body. These items are noted with  
(*).  
I. Call to Order  
II. Roll Call  
III. Agenda Approval  
IV. Minutes  
A.  
ID 23-154  
Motion to Approve Minutes from Regular Meeting of February 6, 2023,  
Special Meeting of February 13, 2023 and Regular Meeting of February 21,  
2023 of the Village Board.  
Overview:  
This is a motion to approve the official minutes of meetings of the Village  
Board.  
V. Non-Agenda Public Comment  
VI. Proclamation  
B.  
MOT 23-22  
A Motion to Approve a Proclamation for Proclaiming March 2023 as  
Women’s History Month.  
Overview:  
This is a motion to approve Village President Scaman proclaiming March 2023  
as Women’s History Month.  
C.  
MOT 23-21  
A Motion to Approve a Proclamation for The Historical Society of Oak Park  
and River Forest’s “Heart of Our Village” Award in Honor of Camille Wilson  
White March 9, 2023.  
Overview:  
This is a motion to approve Village President Scaman proclaiming March 9th as  
Camille Wilson White Day.  
VII. Village Manager Reports  
VIII. Village Board Committees & Trustee Liaison Commission Reports  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
IX. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
D.  
ID 23-156  
Board & Commission Vacancy Report for March 6, 2023.  
X. Citizen Commission Appointments, Reappointments and Chair Appointments  
Names are forwarded from the Citizens Involvement Commission to the Village Clerk and  
then forwarded to the Village President for recommendation. If any appointments are  
ready prior to the meeting, the agenda will be revised to list the names.  
E.  
ID 23-155  
Motion to Consent to the Village President’s Appointment of:  
Historic Preservation Commission - Louis Garapolo, Appoint as Chair  
XI. First Reading  
F.  
ORD 23-17  
First Reading of an Ordinance Amending Chapter 15 (“Motor Vehicles and  
Traffic”), Article 3 (“Parking Meters, Parking Permits, and Municipal  
Attendant Parking Lots”), Section 15-3-18 (“Parking Rates; Parking Meters,  
Pay By Space Machines, Village Operated Parking Structures, Permit,  
Extended Pass, Valet and Daytime On Street Permit Parking”) of the Oak  
Park Village Code to Establish a Reduced Parking Permit Fee Program.  
Overview:  
Pursuant to the Village Board’s goal of community affordability, this Ordinance  
establishes a reduced parking permit fee program, as discussed by the Village  
Board during its comprehensive review of the parking system throughout 2022.  
If approved, this program would be effective with the next renewal cycle for lot  
and garage parking permits, beginning on April 1, 2023.  
XII. Consent Agenda  
G.  
RES23-69  
A Resolution Approving an Independent Contractor Agreement with West  
Side Tractor Sales Co. for Inspection and Refurbishment Services for One  
2011 410 Backhoe in Amount Not to Exceed $71,798.19, Authorizing its  
Execution and Waiving the Village’s Bid Process for the Agreement  
Overview:  
Public Works Unit 410, a model year 2011 - John Deere 410 Backhoe, was  
scheduled for replacement in the Public Works Ten Year Vehicle Replacement  
Schedule. Based on the unit’s condition and its usage, Staff determined that a  
rebuild of the unit by the manufacturer would an acceptable alternative to the  
Village in place of replacing the unit.  
H.  
RES 23-80  
A Resolution Approving and Adopting the Village of Oak Park’s Official  
Zoning Map  
Overview:  
Annually, the Village is required to approve a map showing “the existing uses,  
divisions, restrictions, regulations and classifications” of property pursuant to  
65 ILCS 5/11-13-19, as the official zoning map of the Village of Oak Park.  
I.  
RES 23-93  
A Resolution Approving a Contract with R.W. Dunteman Company for  
Project 22-8, Forest and Ontario Traffic Calming Improvements, in an  
Amount Not to Exceed $1,074,500 and Authorizing its Execution  
Overview:  
The Engineering Division opened bids on February 16, 2023, for the Forest and  
Ontario Traffic Calming Improvement project. Two contractors picked up bid  
documents and two bids were received. The lowest responsible bid was  
submitted by R.W. Dunteman Co. in an amount of $1,074,500, and represents a  
competitive bid. The project includes resurfacing of Forest and Ontario,  
replacing the tall street light lighting with low-level pedestrian lights,  
crosswalk improvements, landscaped medians, and brick and limestone  
monuments all to help slow traffic, improve pedestrian safety, and create a  
more residential feel to the area. Construction work is planned to start in late  
spring and last until early fall due to longer lead time items for electrical and  
lighting.  
J.  
RES 23-94  
A Resolution Approving a Three-Year Professional Service Agreement with  
an Option to Renew the Agreement for up to Two Additional One Year  
Periods with Civiltech Engineering, Inc. for Professional Engineering  
Services for Administering Traffic Calming Petitions and School Safety  
Plans in an Amount Not to Exceed $275,000 and Authorizing its Execution  
Overview:  
The Engineering Division requested qualifications and ultimately proposals for  
professional engineering services for administering traffic calming petitions  
and any school safety plans. The Village received thirteen statements of  
qualifications and interviewed two firms. Civiltech Engineering was selected  
as the most qualified firm for this work. The Village has $275,000 budgeted for  
this work over a three-year period to get through the existing backlog of traffic  
calming petitions and any new petitions with the Transportation Commission.  
Costs for administering a petition and the associated data collection can vary  
widely from petition to petition so the work will be billed at the agreed-upon  
hourly rates for the various positions along with any direct reimbursables.  
K.  
RES 23-97  
A Resolution Approving a Renewal of the Independent Contractor  
Agreement with G.A. Paving, LLC for Village Wide Utility Pavement  
Patching Services in 2023 in an Amount Not to Exceed $250,000.00 and  
Authorizing its Execution  
Overview:  
The Public Works Department makes repairs to the underground water  
distribution and sewer collection systems. These repairs require excavation of  
the public streets which then must be repaired in a timely manner. To assist  
the Village, contractors are utilized to make these street repairs. This item  
requests approval of a renewal to the Independent Contractor Agreement with  
G.A. Paving, LLC for this work in 2023.  
L.  
RES 23-100  
A Resolution Approving a Second Amendment to an Independent  
Contractor Agreement with Misfits Construction Company for the  
Fabrication and Installation of Signs for Various Pay-By-Plate Parking Areas  
Within the Village to Reflect a New Project Completion Date of May 31,  
2023 and Authorizing Its Execution  
Overview:  
Due to delays with the fabrication of the signs, installation did not occur prior  
to winter weather and the ground freezing. Therefore, it is necessary to amend  
the agreement to extend the term of the contract to allow for the installation of  
the signs no later than May 31, 2023.  
M.  
RES 23-102  
A Resolution Approving a Water Meter Reading Purchase Price Agreement  
with Ferguson Enterprises, LLC, d/b/a Ferguson Waterworks in an Amount  
Not to Exceed $166,777.00, Authorizing its Execution and Waiving the  
Village’s Bid Process for the Agreement  
Overview:  
This item is for the purchase of water meter reading equipment as part of the  
Public Works Departments continuation of maintaining the water meter  
system. This is primarily for a purchase and installation of Water Meter  
Reading Equipment  
N.  
RES 23-103  
A Resolution Authorizing the Purchase of Six 2023 Nissan Leaf S Vehicles  
from Gerald Nissan of North Aurora Illinois, in an Amount Not to Exceed  
$160,843.56 and Waiving the Village’s Bid Process for the Purchase  
Overview:  
The Fiscal Year 2022/2023 Fleet Replacement Fund includes the replacement  
of six (6) Administration vehicles, which are to be replaced with six (6) 2023  
Nissan Leaf S Vehicles. A portion of the vehicles was scheduled to be  
purchased in 2022, but the order was canceled by the manufacturer. On  
February 08, 2023, the Village Manager authorized the purchase of these  
vehicles pursuant to Village of Oak Park Board Resolution 22-225_C_101022.  
O.  
RES 23-108  
A Resolution Approving a Collective Bargaining Agreement Between the  
Village of Oak Park and the Automobile Mechanics’ International  
Association of Machinists and Aerospace Workers, AFL-CIO, Local 701,  
effective July 1, 2022 through June 30, 2025 and Authorizing its Execution  
Overview:  
The Village and the International Association of Machinists (IAM), Local 701,  
representing automotive service technicians and associated positions, have  
reached a tentative agreement for a successor labor contract. The duration of  
this agreement is for three years beginning on June 30, 2022, and expiring on  
June 30, 2025.  
P.  
RES 23-110  
A Resolution Authorizing and Directing the Village Manager to Execute Any  
and All Documents Necessary to Participate and Secure Distribution of  
Settlement Proceeds from Nationwide Multistate Opioid Settlement  
Agreements  
Overview:  
It is requested that the Village Board authorize and direct the Village Manager  
to participate and secure the distribution of settlement proceeds from  
nationwide multistate opioid settlement agreements.  
Q.  
RES 23-122  
A Resolution Approving a Task Order for Professional Engineering Services  
with V3 Companies, Ltd. for the Madison Street Corridor Traffic Calming  
Study in an Amount Not to Exceed $36,665 and Authorizing its Execution  
Overview:  
The Engineering Division requested a proposal from V3 Companies to provide  
traffic engineering for analyzing the Madison Street corridor traffic data to  
determine recommendations for any traffic calming on Jackson, Washington,  
side streets adjacent to Madison, and any signal timing modifications. In  
2019 the Village implemented a road diet on Madison reducing the number of  
traffic lanes to improve pedestrian and bike safety, encouraging  
redevelopment along Madison, and changing the character of the street. V3  
will review pre and post-road diet traffic data and crash history to determine  
where any potential traffic calming should be implemented on side streets or  
parallel streets. V3 will also review traffic data to see if there should be any  
changes to traffic signal timing plans on Madison.  
XIII. Regular Agenda  
R.  
RES 23-98  
A Resolution Approving the Work Plans of the Village of Oak Park’s Boards  
and Commissions for 2023  
Overview:  
Each year, the Village Board reviews and approves a work plan for boards and  
commissions. The commissions recommend to the Village Board a proposed  
work plan that is based on the Village Code for each commission. Some of the  
work plans also contain a budget request. The Village Board can also revise a  
commission’s work plan mid-year if an unexpected project or issue arises for  
which the Village Board would like a commission to review.  
S.  
RES 23-57  
A Resolution Creating a Steering Committee for the Oak Park Avenue  
Streetscape Project and Appointing its Members  
Overview:  
The Village is currently working with Terra Engineering on the conceptual  
design for a future streetscape project in the Hemingway Business District on  
Oak Park Avenue. This resolution establishes a steering committee comprised  
of stakeholders in the project area, commission members, and staff which will  
review and refine proposed design concepts for the future project and  
ultimately provide recommendations to the Village Board for preferred design  
alternatives with estimated costs for the Village Board to review and approve.  
Staff has prepared a Resolution to establish the Steering Committee and  
appoint its members.  
T.  
RES 23-60  
A Resolution Approving a Funding Grant Agreement Between the Village of  
Oak Park and the Park District of Oak Park in an Amount Not to Exceed  
$1,000,000 and Authorizing its Execution  
Overview:  
The Village Board previously approved a $1,000,000 Funding Grant Agreement  
for the Park District of Oak Park pursuant to Resolution 22-83 adopted by the  
Board on April 11, 2022.  
It was the understanding at the time that it was the intent of the Park District  
to request an additional funding amount for a second distribution of ARPA  
funds of $1,000,000 in 2023, thus bringing the total ARPA funding request from  
the park district to $2,000,000.  
XIV. Call to Board and Clerk  
XV. Adjourn