123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Monday, March 20, 2023  
7:00 PM  
Village Hall  
Regular Meeting at 7:00 p.m., in Council Chambers  
The President and Board of Trustees welcome you. Public comments may be made by  
individuals at the beginning of the meeting, as well as when agenda items are reviewed.  
If you wish to make a statement, please complete the "Request to Address the Village  
Board" form which is available at the back of the Chambers, and present it to the staff  
table at front. When recognized, approach the podium, state your name first, and  
please limit your remarks to three minutes.  
Instructions for Non-Agenda Public Comment  
Non-agenda public comment is a time set aside at the beginning of a Village Board  
meeting for persons to make public comments about an issue or concern which is not  
on the meeting agenda. It is not intended to be a dialogue with the Board. Send a  
request to state your comments by 5:00 p.m. the day of the Village Board meeting to  
publiccomment@oak-park.us or make a request at the meeting with the Village Clerk.  
You may also call the Village Clerk's office by 5:00 p.m. prior to the meeting at  
708-358-5670 and you will be given instructions on how to participate during the  
meeting. Non-agenda public comment will be limited to 30 minutes with a limit of three  
minutes per comment. If comment requests exceed 30 minutes, public comment will  
resume after the items listed under the agenda are complete.  
Instructions for Agenda Public Comment  
Public comments are allowed for an agenda item. Persons are asked to email a  
request to speak during the meeting to publiccomment@oak-park.us no later than 5:00  
p.m. prior to the start of the meeting or make a request at the meeting with the Village  
Clerk. You may also call the Village Clerk's Office by 5:00 p.m. prior to the meeting at  
708-358-5670 and you will be given instructions on how to participate during the  
meeting. Agenda public comment will be limited to three minutes per person per  
agenda item with a maximum of three agenda items to which you can speak. In  
addition, a maximum of five persons can speak to each side of any one topic that is  
scheduled for or has been the subject of a public hearing by a designated hearing body.  
These items are noted with (*).  
I. Call to Order  
II. Roll Call  
III. Agenda Approval  
IV. Minutes  
A.  
ID 23-165  
Motion to Approve Minutes from Special Meeting of February 27, 2023,  
Regular Meeting of March 6, 2023 of the Village Board.  
Overview:  
This is a motion to approve the official minutes of meetings of the Village  
Board.  
V. Non-Agenda Public Comment  
VI. Proclamation  
B.  
MOT 23-27  
A Motion to Approve a Proclamation for Proclaiming April 10-14, 2023 as  
CDBG National Community Development Week.  
Overview:  
This is a motion to approve Village President Scaman proclaiming April 10-14,  
2023 as CDBG Week.  
C.  
MOT 23-28  
A Motion to Approve a Proclamation for Proclaiming April 11, 2023 as Dr.  
Percy Julian Day.  
Overview:  
This is a motion to approve Village President Scaman proclaiming April 11,  
2023 as Dr. Percy Julian Day.  
VII. Village Manager Reports  
D.  
ID 23-168  
Official Oath of Village Officer: Environmental Services Manager - Erica  
Helms  
Overview:  
Pursuant to Village Code 2-1-1: Oath and Bond of Officers Generally; Filed with  
the Clerk: Erica Helms, in her position as the Environmental Services Manager  
for the Village of Oak Park, is being administered the Official Oath of Village  
Officer.  
VIII. Village Board Committees & Trustee Liaison Commission Reports  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
IX. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
E.  
ID 23-164  
Board & Commission Vacancy Report for March 20, 2023.  
X. Citizen Commission Appointments, Reappointments and Chair Appointments  
Names are forwarded from the Citizens Involvement Commission to the Village Clerk  
and then forwarded to the Village President for recommendation. If any appointments  
are ready prior to the meeting, the agenda will be revised to list the names.  
F.  
ID 23-166  
Motion to Consent to the Village President’s Appointment of:  
Community Development Citizens Advisory Committee - Anne France,  
Appoint as Member  
Community Development Citizens Advisory Committee - Urmi Sengupta,  
Appoint as Member  
Community Development Citizens Advisory Committee - Karen Schneller,  
Appoint as Member  
Farmers’ Market Commission - Macaire Ament, Appoint as Member  
Historic Preservation Commission - Amy Peterson, Appoint as Member  
Historic Preservation Commission - Mark Weiner, Appoint as Member  
Plan Commission - Michael Sturino, Appoint as Member  
Plan Commission - Miriam Tamayo, Appoint as Member  
Zoning Board of Appeals - Steve Ruszczyk, Term Extension  
XI. Second Reading  
G.  
ORD 23-22  
Second Reading and Adoption of an Ordinance Amending Chapter 15  
(“Motor Vehicles and Traffic”), Article 3 (“Parking Meters, Parking Permits,  
and Municipal Attendant Parking Lots”), Section 15-3-18 (“Parking Rates;  
Parking Meters, Pay By Space Machines, Village Operated Parking Structures,  
Permit, Extended Pass, Valet and Daytime On Street Permit Parking”) of the  
Oak Park Village Code to Establish a Reduced Parking Permit Fee Program  
Overview:  
Pursuant to the Village Board’s goal of community affordability, this Ordinance  
establishes a reduced parking permit fee program, as discussed by the Village  
Board during its comprehensive review of the parking system throughout  
2022. If approved, this program would be effective with the next renewal cycle  
for lot and garage parking permits, beginning on April 1, 2023.  
XII. Consent Agenda  
H.  
ORD 23-12  
An Ordinance Amending the Fiscal Year 2023 Annual Budget  
Overview:  
An ordinance is hereby presented to modify selected appropriations in the  
FY23 Adopted Budget. On a continual basis, staff evaluates both revenues and  
expenditures. However, in most cases only expenditure overages to budget  
require an amendment.  
The Q1 budget amendment typically includes several carryover requests for  
appropriated amounts not spent in the prior year. This is especially true of  
larger public works projects where the work can often span over multiple  
years. In addition, some requests are for new funding, usually due to  
re-evaluating costs.  
I.  
ORD 23-21  
An Ordinance Authorizing the Sale of Surplus Vehicles and Equipment  
Owned by the Village of Oak Park  
Overview:  
Various departments have vehicles, and equipment that can be disposed of as  
they are no longer useful to the Village. The vehicles and equipment will be,  
sold at auction, traded in, consigned, or disposed of as scrap.  
J.  
ORD 23-23  
An Ordinance Amending Chapter 15 (“Motor Vehicles and Traffic”), Article 1  
(“In General”), Section 15-1-27 (“Parking Pilot Program”) and Article 4  
(“Vehicle Licenses”) of the Oak Park Village Code to Codify the Expansion of  
Components of the Village’s 2019 Parking Pilot Program as Directed by the  
Village Board on February 27, 2023  
Overview:  
The proposed Ordinance codifies the expansion of various policies, as tested in  
the Village’s Parking Pilot Program and recommended by the Village’s  
Transportation Commission. The Village Board directed staff to prepare this  
Ordinance at its February 27, 2023, Special Study Session.  
K.  
MOT 23-12  
A Motion to Approve the Unaudited Year-to-Date Quarterly Financial Report  
as of December 31, 2022  
Overview:  
On a quarterly basis, the Finance Department prepares and provides a  
quarterly financial update for village management and elected officials which  
assess year-to-date revenues and expenditures. All the numbers and  
information presented in the quarterly update are unaudited and subject to  
change.  
L.  
MOT 23-13  
A Motion to Approve the Bills in the Amount of $7,107,628.24 from January  
13, 2023 through February 17, 2023.  
Overview:  
Attached is the regular list of bills paid through the Village’s accounts payable  
system for the period beginning January 13, 2023, through February 17, 2023.  
Also attached is the January 2023 payroll summary report.  
M.  
N.  
MOT 23-14  
A Motion to Approve the February 2023 Monthly Treasurer’s Report for All  
Funds  
Overview:  
The unaudited February 28, 2023 report is hereby presented pursuant to 65  
ILCS 5/3.1-35-45 summarizing the Village’s cash and investment balances.  
RES 23-52  
A Resolution Approving a Three-Year Lease and Maintenance Agreement  
with Canon Solutions America for Copier Equipment at a Cumulative  
Three-Year Not to Exceed Cost of $102,000 and Authorizing Execution of the  
Agreement  
Overview:  
The Village’s existing three-year lease agreement with Xerox Financial Services  
(XFS) and corresponding maintenance agreement with COTG is scheduled to  
expire the last week of May 2023. All seventeen copiers under this lease in  
our possession must be returned to XFS on or soon after this date.  
O.  
RES 23-106  
A Resolution Approving an Amendment to the Program Year (PY) 2022  
Community Development Block Grant (CDBG) Funds Action Plan  
Overview:  
The Village of Oak Park (the “Village”) is amending its Program Year (PY) 2022  
Action Plan, following HUD’s substantial amendment requirements and the  
Village’s Citizen Participation Plan to increase funding to PY 2022 projects. The  
Village’s Community Development Block Grant (CDBG) allocation for PY 2022  
will now be a total of $2,850,773.70.  
P.  
RES 23-109  
A Resolution Approving the Renewal of the Annual Software License and  
Support and Maintenance Agreement dated December 15, 2014, with  
CityView, a Division of N.Harris Computer Corporation, for the Village’s  
Permitting, Licensing, and Inspection Services in an Amount Not to Exceed  
$196,509.44 and Authorizing its Execution  
Overview:  
The Village launched the CityView Permitting, Licensing, and Inspection  
software solution known locally as ‘VillageView’ on May 9, 2016. The Village  
enters into an Annual Maintenance Agreement with CityView to receive  
regular software updates and technical support services.  
Q.  
RES 23-111  
A Resolution Approving an Amendment to the Program Year (PY) 2020  
Annual Plan for Community Development Block Grants (CDBG) By Adding  
Returned Funds to the Public Works Department Capital Budget  
Overview:  
The Village of Oak Park (the “Village”) will allocate an additional $87,451 in  
CDBG returned funds, to the following CDBG infrastructure projects by the  
Public Works Department to be completed PY 2022 October 1, 2022 -  
September 30, 2023. 1) $78,166 for resurfacing, street lighting, and  
landscaping on Census Tract 8123.01 Block 2 and 2) $9,285 for alley  
improvements on Census Tract 8123 Block 1 and 8125. The additional funds  
being reallocated is due to the bids selected to complete these projects were  
over budget.  
R.  
RES 23-112  
A Resolution Approving a Task Order for Professional Architectural and  
Engineering Services with Studio GC, Inc. for the Main Fire Station Bunk  
Room Renovations and AC Unit Replacement Project and the North Fire  
Station Emergency Egress Project in an Amount Not To Exceed $36,225.00  
and Authorizing its Execution  
Overview:  
The Building Maintenance Division requested a proposal from Studio GC to  
provide design engineering for the Main Fire Station Bunk Room Renovations  
Project and the North Fire Station Emergency Egress Project. Studio GC has  
previously designed the south fire station bunk room renovations project and  
they performed very well during that project and they are most qualified to  
perform these services.  
S.  
RES 23-113  
Resolutions Approving Temporary License Agreements with Five (5) Oak Park  
Businesses to Allow the Use of On-Street Parking Spaces for Outdoor Dining  
for the 2023 Season Through October 31, 2023, and Authorizing their  
Execution  
Overview:  
The Village Board has approved the ability of Oak Park businesses to utilize  
on-street public parking spaces for outdoor dining in 2020, 2021, and 2022.  
Again, this year, qualified businesses have been given this opportunity from  
May 1st through October 31st. Five different businesses have indicated a  
desire to utilize a combined total of eight (8) public parking spaces for  
outdoor, on-street dining in 2023. These businesses have submitted  
applications and signed temporary license agreements that, if approved, will  
allow the Village to install cement barricades by May for the start of the 2023  
outdoor on-street dining program.  
T.  
RES 23-114  
Resolutions Awarding Funding Grant Agreements for Affordable Housing  
Projects Totaling $1,484,000 from the Housing Trust Fund and Authorizing  
Execution of the Agreements  
1. Housing Forward - $658,082  
2. Housing Forward - $251,341  
3. Oak Park Residence Corporation - $450,000  
4. West Cook YMCA - $125,000  
Overview:  
The Village solicited requests for proposals for affordable housing projects  
using funds from the Housing Trust Fund. Five applications were submitted  
and reviewed by the Housing Programs Advisory Committee (HPAC) who  
recommended all five for Board approval. These proposals were presented to  
the Village Board at a study session with staff recommending to fund four of  
the five applications.  
U.  
RES 23-115  
A Resolution Approving the Purchase of Five 2023 Ford Utility Hybrid Police  
Interceptor Vehicles with Police Package from Currie Motors of Frankfort,  
Illinois in an Amount Not to Exceed $229,460.00 Waiving the Village’s Bid  
Process for the Purchase  
Overview:  
The fiscal year 2023 Fleet Replacement Fund includes the replacement of six  
marked frontline Police vehicles. These vehicles are planned to be replaced  
with six 2023 Ford Utility Hybrid Police Interceptor vehicles with the Police  
Package. In 2022 six marked frontline Police vehicles were scheduled to be  
purchased through the Suburban Purchasing Cooperative (SPC) through Currie  
Motors of Frankfort, Illinois, but were canceled by the manufacturer. The  
order was immediately resubmitted for 2023 units to receive the best chance  
of having our order fulfilled. Five of the six have been manufactured and the  
production outlook for the sixth one is unknown at this time.  
On February 24, 2023, the Village Manager authorized the purchase of these  
vehicles pursuant to Section 2-6-10 of the Oak Park Village Code which allows  
for purchases “without formal advertising with the approval of the Village  
Manager, when it is in the best interest of the Village and when it is  
impractical to convene a meeting of the Board of Trustees.”  
V.  
RES 23-116  
A Resolution Approving a Professional Services Agreement with Christopher  
B. Burke Engineering, Ltd. for Permit Plan Review and Inspection Services in  
an Amount Not to Exceed $165,000 and Authorizing its Execution  
Overview:  
The Engineering Division requested proposals for permit plan review and  
inspection services for the Public Works Department. The Village received four  
proposals. The proposal from Christopher B. Burke best fits the needs of the  
Village for this project. Staff is recommending approving the contract at the  
available budget amount of $165,000.  
W.  
RES 23-117  
A Resolution Approving a Contract with Triggi Construction, Inc. for Project  
23-4, Alley Improvements, in an Amount Not to Exceed $2,336,309 and  
Authorizing its Execution  
Overview:  
Competitive bids were opened on March 2, 2023, for the 2023 Alley  
Improvements Project. Five contractors picked up bid documents and two  
bids were received. The low responsible bid was submitted by Triggi  
Construction, Inc. in an amount of $2,336,308.35. The project is over the  
available budgeted amount by $34,285 and staff recommends increasing the  
CDBG funds for the project by this amount in order to construct all the  
thirteen alleys included in the project.  
X.  
RES 23-118  
A Resolution Approving a Task Order for Professional Engineering Services  
with Edwin Hancock Engineering Co. for Design and Construction of Alley  
Improvements in 2023 in an Amount Not to Exceed $281,312 and  
Authorizing its Execution  
Overview:  
The Engineering Division requested a proposal from Edwin Hancock  
Engineering Co. to provide design and construction engineering for the 2023  
Alley Improvement Project and to provide design engineering services for the  
future 2024 alley improvement project. Edwin Hancock previously managed  
alley projects for the Village, completed designs of alley projects in the Village,  
and is most qualified to perform these services. Design work for the 2024  
alley project would be done in 2023 so that the project can be bid on later this  
year.  
Y.  
RES 23-121  
A Resolution Approving an Intergovernmental Maintenance and Easement  
Agreement by and between the Village of Oak Park and the Park District of  
Oak Park for the Park District’s Community Recreation Center at 229  
Madison Street and Authorizing its Execution  
Overview:  
The Park District of Oak Park (PDOP) is nearing completion of its Community  
Recreation Center located at 229 Madison Street. As part of the construction  
of this building, the PDOP installed various elements in the public right of way  
including utilities, a bioswale, and non-standard materials for bricks and  
furniture. The PDOP also owns the east half of the east-west alleyway behind  
the site. The agreement defines ownership and maintenance responsibilities  
for these various items associated with the new recreation center.  
Z.  
RES 23-126  
A Resolution Authorizing the Purchase of One 2023 John Deere 444 P 4WD  
Loader from West Side Tractor Sales Co. of Lisle, Illinois through the  
Sourcewell Joint Purchasing Program in an Amount Not to Exceed  
$172,904.24 and Waiving the Village’s Bid Process for the Purchase  
Overview:  
The Fiscal Year 2023 Water and Sewer Vehicle Replacement Fund includes the  
replacement of one (1) 2005 John Deere 544 J Loader to be replaced with one  
(1) 2023 John Deere 444 P 4WD Loader. This purchase will be made through  
the Sourcewell Joint Purchasing Program, an opportunity for governments to  
leverage and pool resources for better pricing.  
AA.  
RES 23-128  
A Resolution Authorizing the Submission of a Cook County Electric Vehicle  
Charging Station Grant Program Application  
Overview:  
Cook County recently announced a four-year, $5.5 million initiative to install  
up to 75 dual port public EV charging stations throughout suburban Cook  
County. The County is currently accepting suggestions via an interest form  
from municipalities, organizations, and businesses to install these stations  
throughout 2023-2024 after a robust community engagement process.  
AB.  
AC.  
RES 23-129  
A Resolution Authorizing the Release of Certain Executive Session Minutes  
Overview:  
The Village Board is required to pursuant to Section 2.06(d) of the Illinois Open  
Meetings Act (the “Act”), 5 ILCS 120/2.06(d), to conduct a semi-annual review  
of its executive session minutes and determine whether to release minutes.  
RES 23-130  
A Resolution authorizing the submission of a Public Health COVID-19  
Vaccination Grant Application with the Illinois Department of Public Health  
With an Anticipated Funding Amount of $160,892 from October 1, 2022  
through December 30, 2023 and Approval of a Subsequent Agreement for  
the Grant and Authorizing its Execution  
Overview:  
The Health Department seeks approval for an Illinois Department of Public  
Health vaccination grant that will support efforts to provide influenza, MPV  
(monkeypox virus), COVID-19 and other recommended vaccines to  
communities facing health disparities and vulnerable populations. Activities  
supported by this grant would include pop-up vaccination opportunities and  
community vaccination education and outreach  
XIII. Regular Agenda  
AD.  
MOT 23-20  
A Motion to Concur with the Transportation Commission’s Recommended  
Processes and Elements to be Included in a Vision Zero Plan  
Overview:  
The Transportation Commission’s (TC) 2022 work plan included an item to  
make a recommendation for the processes and elements to be included in a  
Vision Zero (VZ) plan. In addition to all of the typical items included in a  
traditional VZ plan, the TC recommended including four specific elements in  
the VZ plan’s development. Staff supports the recommendations from the TC  
with the exception of the TC’s recommendation for the role of enforcement in  
the future VZ plan. Staff recommends enforcement be a key component and  
tool of the future VZ plan due to complaints regarding lack of driver  
compliance with existing traffic laws and pedestrian enhancements. The TC  
supports enforcement being used only to supplement recommendations of a  
VZ plan.  
XIV. Call to Board and Clerk  
XV. Adjourn