123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Monday, June 5, 2023  
7:00 PM  
Village Hall  
Regular Meeting at 7:00 p.m., in Council Chambers (Room 201).  
The President and Board of Trustees welcome you. Public comments may be made by  
individuals at the beginning of the meeting, as well as when agenda items are reviewed. If  
you wish to make a statement, please complete the "Request to Address the Village  
Board" form which is available at the back of the Chambers, and present it to the staff  
table at front. When recognized, approach the podium, state your name first, and please  
limit your remarks to three minutes.  
Instructions for Non-Agenda Public Comment  
Non-agenda public comment is a time set aside at the beginning of a Village Board  
meeting for persons to make public comments about an issue or concern which is not  
on the meeting agenda. It is not intended to be a dialogue with the Board. Send a  
request to state your comments by 5:00 p.m. the day of the Village Board meeting to  
publiccomment@oak-park.us or make a request at the meeting with the Village Clerk.  
You may also call the Village Clerk's office by 5:00 p.m. prior to the meeting at  
708-358-5670 and you will be given instructions on how to participate during the meeting.  
Non-agenda public comment will be limited to 30 minutes with a limit of three minutes  
per comment. If comment requests exceed 30 minutes, public comment will resume  
after the items listed under the agenda are complete.  
Instructions for Agenda Public Comment  
Public comments are allowed for an agenda item. Persons are asked to email a request  
to speak during the meeting to publiccomment@oak-park.us no later than 5:00 p.m.  
prior to the start of the meeting or make a request at the meeting with the Village Clerk.  
You may also call the Village Clerk's Office by 5:00 p.m. prior to the meeting at  
708-358-5670 and you will be given instructions on how to participate during the meeting.  
Agenda public comment will be limited to three minutes per person per agenda item with  
a maximum of three agenda items to which you can speak. In addition, a maximum of  
five persons can speak to each side of any one topic that is scheduled for or has been  
the subject of a public hearing by a designated hearing body. These items are noted with  
(*).  
I. Call to Order  
II. Roll Call  
III. Agenda Approval  
IV. Minutes  
A.  
ID 23-283  
Motion to Approve Minutes from Special Meeting of May 8, 2023 of the  
Village Board.  
Overview:  
This is a motion to approve the official minutes of meetings of the Village  
Board.  
V. Non-Agenda Public Comment  
VI. Proclamation  
B.  
MOT 23-64  
A Motion to Approve a Proclamation for Proclaiming June 2, 2023 as  
National Gun Violence Awareness Day.  
Overview:  
This is a motion to approve Village President Scaman proclaiming June 2nd as  
National Gun Violence Awareness Day.  
C.  
MOT 23-65  
A Motion to Approve a Proclamation for Proclaiming June 2023 as Lesbian,  
Gay, Bisexual, Transgender, Queer, Plus (LGBTQ+) Month.  
Overview:  
This is a motion to approve Village President Scaman proclaiming June 2023 as  
Lesbian, Gay, bisexual, Transgender, Queer, Plus (LGBTQ+) Month.  
VII. Village Manager Reports  
D.  
ID 23-276  
Updated Village Board Meeting Calendars for June, July and August 2023  
Overview:  
Calendars are presented for the purpose of highlighting the Special Meeting  
topics. These topics are based on adopted Village Board Goals and/or prior  
Village Board direction.  
VIII. Village Board Committees & Trustee Liaison Commission Reports  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
IX. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
E.  
ID 23-284  
Board & Commission Vacancy Report for June 5, 2023.  
X. Citizen Commission Appointments, Reappointments and Chair Appointments  
Names are forwarded from the Citizens Involvement Commission to the Village Clerk and  
then forwarded to the Village President for recommendation. If any appointments are  
ready prior to the meeting, the agenda will be revised to list the names.  
XI. Consent Agenda  
F.  
RES 23-55  
A Resolution Approving a Professional Services Agreement with Securance  
LLC to Conduct a Cyber Security Assessment in an Amount Not to Exceed  
$53,816 and Authorizing its Execution  
Overview:  
It is requested that the Village Board authorize and approve the execution of  
the Professional Services Agreement with Securance LLC to conduct a cyber  
security assessment.  
G.  
RES 23-175  
A Resolution Approving an Amendment to the Independent Contractor  
Agreement With D. Kersey Construction Co. for the Public Works Center  
Wash Bay Drainage Improvements Project to Change the Not to Exceed  
Amount from $141,120.00 to $199,625.00 and Authorizing Its Execution  
Overview:  
At the February 6, 2023, Village Board meeting, the Board approved an  
Independent Contractor Agreement with D. Kersey Construction Co. for the  
Public Works Center Wash Bay Drainage Improvements Project. Some  
unforeseen conditions were discovered during the demolition resulting in the  
need for some change orders and an amendment to the Agreement.  
H.  
RES 23-179  
A Resolution Authorizing the Submission of a Bulletproof Vest Partnership  
(BVP) Grant Application with the United States Department of Justice with  
an Anticipated Funding Amount of $3,850  
Overview:  
This resolution authorizes staff to submit an application for the BVP that  
provides funding for the purchase of Police Officer vests.  
I.  
RES 23-181  
A Resolution Approving an Amendment to the Subrecipient Grant  
Agreement Between the Village of Oak Park and Sarah’s Inn and  
Authorizing its Execution.  
Overview:  
On September 19, 2022, the Village approved a motion to allocate $12,000 in  
CDBG funds for Sarah’s Inn for PY2022. Sarah’s Inn is requesting an  
amendment to the scope of work.  
J.  
RES 23-185  
A Resolution Approving an Independent Contractor Agreement with Total  
Parking Solutions, Inc. for the Purchase and Installation of Twenty-Eight  
(28) Cale Paystations and Associated Work as a Sole Source Preferred  
Vendor in an Amount Not to Exceed $262,220.00, Authorizing its Execution  
and Waiving the Village’s Bid Process.  
Overview:  
The Contractor, Total Parking Solutions, Inc., shall provide twenty-eight (28)  
Cale paystations inclusive of installation and pouring of concrete pads where  
necessary, one year of Weboffice (back-office software), and one year of  
service and maintenance coverage. This agreement will continue the Village’s  
plan to convert legacy coin-operated parking meters to pay stations. In 2017,  
this vendor participated in a bid process as part of a paystation pilot program.  
Since that time, Total Parking Solution was the selected vendor for installing all  
parking paystations. Staff recommends continuing with Total Parking Solutions  
for consistency in the technology.  
K.  
RES 23-186  
A Resolution Approving a Schedule Modification and Amendment to the  
Armored Car Services with Davis Bancorp Incorporated to Increase the Not  
to Exceed Amount from $22,224 to $26,500 for Fiscal Year 2023 for  
Additional Services and Authorizing its Execution  
Overview:  
In June 2017, the Board approved and staff executed an Agreement with Davis  
Bancorp to provide armored car services for depositing parking meter coin  
deposits at Forest Park National Bank. Staff recommends expanding the  
services of Davis to pick up and deliver for deposit both cash and coins to a  
new Huntington “cash vault” account. Expanding the service would eliminate  
the need for a sworn Oak Park police officer to take the Village’s cash deposits  
to the local Huntington Bank branch two to three times per week, thus freeing  
up officer time in an already short-staffed police department.  
L.  
RES 23-189  
A Resolution Authorizing the Purchase of One 2023 Nissan Leaf S Vehicle  
from Star Nissan of Niles, Illinois, in an Amount Not to Exceed $23,970.26  
and Waiving the Village’s Bid Process for the Purchase  
Overview:  
The Fiscal Year 2022/2023 Fleet Replacement Fund included the replacement  
of six (6) Administration vehicles, which were replaced with six (6) 2023 Nissan  
Leaf S Vehicles. Nissan contacted the Village with the opportunity to purchase  
three (3) more Leaf S Vehicles from surrounding dealers, with the Nissan Fleet  
rebate of $5400 per vehicle. On January 1 2023 the Village also became  
eligible for the Commercial Clean Vehicle Credit. This qualifies businesses and  
tax-exempt organizations for up to a $7500 rebate per qualified vehicle. This  
will bring the average price of the Leaf S to $16,500.00. The Leaf purchases  
will displace some of the last few ICE (Internal Combustion Engine) vehicles in  
our Admin Fleet.  
On May 04, 2023, the Village Manager authorized the purchase of these  
vehicles pursuant to Section 2-6-10 of the Oak Park Village Code which allows  
for purchases “without formal advertising with the approval of the Village  
Manager, when it is in the best interest of the Village and when it is  
impractical to convene a meeting of the Board of Trustees.”  
M.  
RES 23-198  
A Resolution Authorizing the Purchase of three 2023 Ford F550 Super Duty  
Trucks with Upfits and Plows from Lindco Equipment Sales, a division of  
Viking-Cives of Merrillville, Indiana through the Sourcewell Joint  
Purchasing Program in an Amount Not to Exceed $313,636.00 and Waiving  
the Village’s Bid Process for the Purchase  
Overview:  
The Fiscal Year 2023 Fleet Replacement Fund and Water and Sewer Vehicle  
Replacement Fund includes the replacement of three (3) Ford Super Duty trucks  
to be replaced with three (3) 2023 Ford F550 Super Duty trucks with upfits and  
plows. This purchase will be made through the Sourcewell Joint Purchasing  
Program, an opportunity for governments to leverage and pool resources for  
better pricing.  
N.  
RES 23-190  
A Resolution Authorizing the Purchase of One 2023 Nissan Leaf S Vehicle  
from Four Keys LLC, d/b/a Rosen Nissan & Kia of Milwaukee, Wisconsin in  
an Amount Not to Exceed $24,089.00 and Waiving the Village’s Bid Process  
for the Purchase  
Overview:  
The Fiscal Year 2022/2023 Fleet Replacement Fund included the replacement  
of six (6) Administration vehicles, which were replaced with six (6) 2023 Nissan  
Leaf S Vehicles. Nissan contacted the Village with the opportunity to purchase  
three (3) more Leaf S Vehicles from surrounding dealers, with the Nissan Fleet  
rebate of $5400 per vehicle. On January 1 2023 the Village also became  
eligible for the Commercial Clean Vehicle Credit. This qualifies businesses and  
tax-exempt organizations for up to a $7,500 rebate per qualified vehicle. This  
will bring the average price of the Leaf S to $16,500.00. The Leaf purchases  
will displace some of the last few ICE (Internal Combustion Engine) vehicles in  
our Admin Fleet.  
On May 04, 2023, the Village Manager authorized the purchase of these  
vehicles pursuant to Section 2-6-10 of the Oak Park Village Code which allows  
for purchases “without formal advertising with the approval of the Village  
Manager, when it is in the best interest of the Village and when it is  
impractical to convene a meeting of the Board of Trustees.”  
O.  
RES 23-191  
A Resolution Authorizing the Purchase of One 2023 Nissan Leaf S Vehicle  
from Zeigler Nissan of Gurnee, Illinois in an Amount Not to Exceed  
$24,190.26 and Waiving the Village’s Bid Process for the Purchase  
Overview:  
The Fiscal Year 2022/2023 Fleet Replacement Fund included the replacement  
of six (6) Administration vehicles, which were replaced with six (6) 2023 Nissan  
Leaf S Vehicles. Nissan contacted the Village with the opportunity to purchase  
three (3) more Leaf S Vehicles from surrounding dealers, with the Nissan Fleet  
rebate of $5400 per vehicle. On January 1 2023 the Village also became  
eligible for the Commercial Clean Vehicle Credit. This qualifies businesses and  
tax-exempt organizations for up to a $7500 rebate per qualified vehicle. This  
will bring the average price of the Leaf S to $16,500.00. The Leaf purchases  
will displace some of the last few ICE (Internal Combustion Engine) vehicles in  
our Admin Fleet.  
On May 04, 2023, the Village Manager authorized the purchase of these  
vehicles pursuant to Section 2-6-10 of the Oak Park Village Code which allows  
for purchases “without formal advertising with the approval of the Village  
Manager, when it is in the best interest of the Village and when it is  
impractical to convene a meeting of the Board of Trustees.”  
P.  
RES 23-192  
A Resolution Approving the Purchase of one 2023 Ford Utility Hybrid  
Police Interceptor Vehicle with Police Package, from Currie Motors of  
Frankfort, Illinois in an Amount Not to Exceed $42,749.00 Waiving the  
Village’s Bid Process for the Purchase  
Overview:  
The FY2023 Fleet Replacement Fund includes the replacement of six marked  
frontline Police vehicles. These vehicles were planned to be replaced with six  
2023 Ford Utility Hybrid Police Interceptor vehicles with the Police Package. In  
2022 six marked frontline Police vehicles were scheduled to be purchased  
through the Suburban Purchasing Cooperative (SPC) through Currie Motors of  
Frankfort, Illinois, but were canceled by the manufacturer. The order was  
immediately resubmitted for 2023 units to receive the best chance of having  
our order fulfilled. Five of the six have been manufactured and delivered. The  
production outlook of the sixth one is unknown at this time.  
One unmarked Ford Utility Hybrid Police Interceptor has become available from  
Currie Motors. This unit will be assigned to the highest user, giving us the best  
return on investment. This purchase will also allow us to remove one of our  
older, less efficient unmarked units, continuing our efforts to green our fleet.  
On May 11, 2023, the Village Manager authorized the purchase of this vehicle  
pursuant to Section 2-6-10 of the Oak Park Village Code which allows for  
purchases “without formal advertising with the approval of the Village  
Manager, when it is in the best interest of the Village and when it is  
impractical to convene a meeting of the Board of Trustees.”  
Q.  
RES 23-193  
A Resolution Approving a Professional Services Agreement with M.E.  
Simpson Company, Inc. for the 2023 Water System Support Services  
Program in an Amount Not to Exceed $54,475.00 and Authorizing its  
Execution  
Overview:  
The Public Works Department solicited proposals from qualified firms to  
provide technical support services for the Village’s Water Distribution System  
including Large Water Meter Testing and Acoustic Leak Survey. M.E. Simpson,  
Inc. provided a proposal that meets the Village’s needs. The Large Water  
Meter Testing portion will test the accuracy of water meters for large water  
users and the acoustic leak survey will search for leaks in the distribution  
system.  
R.  
RES 23-195  
A Resolution Approving an Amendment to the Task Order for Design and  
Construction Management of the Public Works Wash Bay Improvement  
Project to Change the Not to Exceed Amount from $19,500 to $47,500 and  
Authorizing its Execution  
Overview:  
In 2022 the Village approved a Task Order with TranSystems Corporation for  
the design and construction management of the Public Work’s Wash Bay  
Improvement Project. During the construction of the project differing site  
conditions were encountered primarily related to intermediate slab slopes and  
an existing waterproofing membrane that were not identified on the existing  
as-built plans for the building. These new conditions required additional hours  
for redesigning the project and working with the contractor on solutions. In  
addition to these changes during construction, TranSystems required additional  
hours beyond the original scope during the design due to changes in the  
building’s plumbing that were also not shown on the as-built plans. All these  
changes amount to $28,000 and adjust the contract amount from $19,500 to  
$47,500. There are available funds in the FY23 Budget to cover these  
additional costs.  
S.  
RES 23-200  
A Resolution Approving Amendments to Appendix I (“Job Class and FLSA  
Status”) and Appendix VII (“Appointee Pay Plan Schedule”) of the Village  
of Oak Park Personnel Manual  
Overview:  
The Village of Oak Park Personnel Manual includes personnel policies that set  
expectations for employee and management responsibilities, ensure  
employees are treated in a consistent manner, inform employees of their rights  
and benefits, and comply with State and Federal rules and regulations. Staff  
regularly review the Personnel Manual and make periodic updates to ensure  
the Village complies with applicable laws and that the policy manual is  
consistent with the Village’s authorized budget. Appendices I and VII have  
been updated to reflect changes to authorized positions and classifications in  
FY23 following the Board’s adopted motions 23-55 and 23-56 at the May 22,  
2023 Board meeting.  
T.  
ORD 23-36  
An Ordinance Authorizing the Donation of Surplus Technology and  
Hardware Equipment Owned by the Village of Oak Park  
Overview:  
This item is a request to donate accessories, cables, and batteries for Zoll  
cardiac monitors that are no longer in service in Oak Park. The Forest Park Fire  
Department uses the same monitor that Oak Park upgraded from and can use  
our accessories.  
U.  
ORD 23-42  
An Ordinance Amending Chapter 20 ("Public Health"), Article 13  
("Commercial Solid Waste Hauling and Recycling"), Section 20-13-3  
("Procedures to Determine if a Commercial Franchise Can Be Considered by  
the Village") to Amend the Effective Date by which Private Hauling  
Contractors Must Begin Reporting Recycling Data to the Village  
Overview:  
On November 7, 2016, the Village of Oak Park enacted Ordinance 16-130 to  
require all waste haulers who are providing commercial (non-residential)  
refuse and/or recycling collection services in the Village to report the number  
of businesses under contract for recycling services. If the number of  
businesses that have recycling services is less than 50% after a three-year  
study window, the Village may choose to pursue a commercial franchise with  
one exclusive hauler. A three-year commercial hauler reporting period was  
initiated in 2017, but it was not completed.  
Staff recommends the Village amend Section 20-13-3 of the Village Code,  
which was codified pursuant to Ordinance 16-130, to institute a new study  
window for the years 2023-2026 beginning July 1, 2023, and ending June 30,  
2026.  
V.  
ORD 23-41  
An Ordinance Amending the Fiscal Year 2023 Annual Budget  
Overview:  
As time is of the essence with this particular expenditure, submitted herein is a  
single stand-alone budget amendment requesting new funding (from Parking  
Fund reserves) to pay the property taxes on contractually leased property at  
920 and 925 Lake Street (Calvary Memorial Church).  
W.  
MOT 23-38  
A Motion to Approve the Bills in the Amount of $5,104,226.34 from April  
14, 2023, through May 25, 2023  
Overview:  
Attached is the regular list of bills paid through the Village’s accounts payable  
system for the period beginning April 14, 2023, through May 25, 2023. Also  
attached is the April 2023 payroll summary report.  
XII. Regular Agenda  
X.  
RES 23-197  
A Resolution Approving an Amendment to an Agreement for Public Health  
Nurse Services with Patrice Steurer, R.N., to Change the Not to Exceed  
Amount from $55,000 to $90,000 thru December 31, 2023, and Authorizing  
Its Execution  
Overview:  
This position will perform the communicable disease control activities as  
required of a certified local health department in Illinois and to provide back-up  
for the immunization clinics.  
d
Recommendation  
Y.  
RES 23-199  
A Resolution Approving an Amendment to an Agreement for Public Health  
Nurse Services with Veronica Stanton, R.N., to Change the Not to Exceed  
Amount from $24,000 to $60,000 and Extend the Term to December 31,  
2023, and Authorizing Its Execution  
Overview:  
This position is required to perform immunization work as related to the COVID  
19 Vaccination Grant approved by the Board on March 20, 2023, including but  
not limited to COVID-19 clinics, influenza clinics, and vaccines for children, as  
well as, back-up for communicable disease work required by a certified local  
health department in Illinois.  
Z.  
RES 23-187  
A Resolution Approving an Intergovernmental Agreement between the  
Oak Park Public Library and the Village Of Oak Park for the Installation of a  
Naloxone Box on Oak Park Public Library Property and Authorizing its  
Execution  
Overview:  
The Village of Oak Park is addressing the issue of opioid overdose in our  
community through a project that provides free Naloxone - a medication that  
will block an opioid overdose - education and training on how to provide aid in  
the event of an opioid overdose, and resources for those who wish to seek care  
or recovery services.  
The Naloxone and resources will be distributed in seven boxes throughout the  
community, and this agreement with the Oak Park Public Library will allow the  
placement of one of the boxes in the lobby of the main library branch.  
AA.  
RES 23-188  
A Resolution Approving an Intergovernmental Agreement between the  
Park District of Oak Park and the Village of Oak Park for the Installation of  
a Naxolone Box on Park District Property and Authorizing its Execution  
Overview:  
The Village of Oak Park is addressing the issue of opioid overdose in our  
community through a project that provides free Naloxone - a medication that  
will block an opioid overdose - education and training on how to provide aid in  
the event of an opioid overdose, and resources for those who wish to seek care  
or recovery services.  
The Naloxone and resources will be distributed through seven boxes  
throughout the community, and this agreement with the Park District of Oak  
Park will allow the placement of one of the boxes in Maple Park.  
AB.  
AC.  
AD.  
ORD 23-37  
Concur with the Plan Commission’s Recommendation and Adopt an  
Ordinance Denying Text Amendments to Article 6 (“Special Purpose  
Districts”), Section 6.3 (“H Hospital Zoning District”) of the Oak Park Zoning  
Ordinance Regarding the H- Hospital Zoning District Regulations (*)  
Overview:  
The Applicants; Mr. Bruno Graziano, Ms. Anne Frueh, Mr. David Osta, and Mr.  
Michael Weik, are seeking approval of multiple Zoning Ordinance text changes  
to the H - Hospital Zoning District which mainly impacts the Rush Oak Park  
Hospital campus located at 520 South Maple Avenue.  
MOT 23-52  
A Motion to Concur with the Community Development Citizen Advisory  
Commission (CDCAC) Community Development Block Grant (CDBG) Funding  
Recommendations for Program Year (PY) 2023  
Overview:  
As part of the five-year PY 2020 - 2024 Consolidated Action Plan for Housing  
and Community Development (“Con Plan”) that guides decisions for allocating  
CDBG funds, the Village has prepared the draft PY23 CDBG funding  
recommendations, which includes proposed activities that the CDCAC  
recommended and that the Village Board is now being asked to approve.  
MOT 23-57  
A Motion to Concur with the Transportation Commission’s  
Recommendations for Traffic Calming at the Intersection of East Avenue  
and Greenfield Street Including Upgrading from a Two-Way to Four-Way  
Stop and Installing Bump Outs on the South Side of East Avenue and  
Direct Staff to Prepare the Necessary Ordinance  
Overview:  
At the April 11th Transportation Commission (TC) meeting, the TC reviewed a  
traffic calming petition for the intersection of East Avenue and Greenfield  
Street to address speeds on East Avenue as well as concerns about pedestrian  
safety as the intersection is one block to the east of St. Giles Church and  
School which means there’s not only more traffic but also more students and  
people walking through the intersection. The TC recommended upgrading the  
intersection from 2-way STOP signs to all-way STOP signs at the intersection,  
upgrading the crosswalk markings on the southern leg from regular to high  
visibility pavement markings, deploy portable speed radar signs at the  
intersection, and implement temporary bump outs on the southern leg of the  
intersection via the paint and post treatment.  
AE.  
ORD 23-40  
An Ordinance Establishing All-Way Stops at the Intersection of Greenfield  
Street and East Avenue  
Overview:  
This is the final step in the approval process to upgrade the intersection of  
Greenfield Street and East Avenue from a two-way STOP-controlled  
intersection to an all-way STOP-controlled intersection. This is a  
recommendation from the Transportation Commission related to the traffic  
calming petition from the residents for the intersection. There is a separate  
item at tonight’s Village Board meeting for a Motion to concur with the  
Transportation Commission recommendations for traffic calming for the East  
Avenue and Greenfield intersection.  
AF.  
MOT 23-58  
A Motion to Concur with the Transportation Commission’s  
Recommendations for Traffic Calming at the Erie Street and Lombard  
Avenue Intersection with the Installation of Temporary Bump Outs on the  
Southern and Western Legs of Erie Street and Lombard Avenue Using  
Delineator Posts and Paint  
Overview:  
At the April 11th Transportation Commission (TC) meeting, the TC reviewed a  
petition from the 200 block of North Lombard Avenue for traffic calming to  
address vehicles traveling at excessive speeds on the block, drivers using the  
block as a bypass to Austin Boulevard as well as motorists disregarding the  
STOP signs on Lombard Avenue at Erie Street. The petitioning block is one  
block to the east of Beye Elementary School campus. The TC recommended  
installing temporary bump-outs using delineator posts and paint on the  
southern and western legs of the Lombard Avenue and Erie Street intersection.  
XIII. Call to Board and Clerk  
XIV. Adjourn