123 Madison Street

Oak Park, Illinois 60302

www.oak-park.us

Village of Oak Park

Meeting Agenda

President and Board of Trustees

Thursday, April 11, 2024

7:00 PM

Village Hall

Special Meeting at 7:00 p.m. in Council Chambers, Room 201.

The President and Board of Trustees welcome you. Public comments may be made by

individuals at the beginning of the meeting, as well as when agenda items are discussed.

If you wish to provide public comment, complete the "Instructions to Address the Village

Board" form which is available at the back of the Chambers and present it to the Village

Clerk at the Board table. When recognized, approach the podium and state your name

first. If you wish to provide comment by virtual means, contact the Village Clerk's Office

prior to 5:00 p.m. on the day of the meeting by calling 708-358-5670 or by email to

publiccomment@oak-park.us. Your camera must remain on while speaking. Please

limit your remarks to three minutes.

Instructions for Non-Agenda Public Comment

Non-agenda public comment is a time set aside at the beginning of a meeting for

individuals to speak about an issue or concern that is not on that meeting's agenda. It is

not intended for a dialogue with the Board. Non-agenda public comment is limited to 30

minutes with a limit of three minutes per person. If non-agenda public comment exceed

30 minutes, public comment will resume after the items listed under the regular agenda

are complete. See instructions above on how to provide public comment.

Instructions for Agenda Public Comment

Comments are three minutes per person per agenda item with a maximum of three

agenda items on which an individual may speak. In addition, the Village Board permits a

maximum of five persons to speak on each side of any one topic which is scheduled for

or has been the subject of a public hearing by a designated hearing body. These items

are noted with (*). See instructions above on how to provide public comment.

I. Call to Order

II. Roll Call

III. Agenda Approval

IV. Minutes

V. Non-Agenda Public Comment

VI. Proclamation

MOT 24-145

A Motion to Approve a Proclamation Recognizing Dr. Percy Julian Day on

April 11, 2024

Overview:

This is a motion to approve a proclamation by Village President Scaman

recognizing April 11, 2024, as Dr. Percy Julian Day...End

MOT 24-147

A Motion to Approve a Proclamation Recognizing National Volunteer

Week April 21-27, 2024

Overview:

This is a motion to approve a proclamation by Village President Scaman

recognizing April 21-27, 2024 as National Volunteer Week...End

VII. Village Manager Reports

VIII. Village Board Committees & Trustee Liaison Commission Reports

This section is intended to be informational. If there are approved minutes from a recent

Committee meeting of the Village Board, the minutes will be posted in this section.

IX. Citizen Commission Vacancies

This is an ongoing list of current vacancies for the Citizens Involvement Commissions.

Residents are encouraged to apply through the Village Clerk’s Office.

ID 24-234

Board & Commission Vacancy Report for April 11, 2024

X. Citizen Commission Appointments, Reappointments and Chair Appointments

Names are forwarded from the Citizens Involvement Commission to the Village Clerk and

then forwarded to the Village President for recommendation. If any appointments are

ready prior to the meeting, the agenda will be revised to list the names.

MOT 24-151

A Motion to Consent to the Village President’s Appointment of:

Aging in Communities Commission - Barbara Cimaglio, Reappoint as Member

Board of Health - Christina R. Welter, Appoint as Chair

Citizen Involvement Commission - Curtis Lott, Reappoint as Member

Citizens Police Oversight Committee - Camile Lindsay Kumi, Appoint as

Member

Farmers’ Market Commission - Marcia J. Diverde, Appoint as Member

Zoning Board of Appeals - Mas Takiguchi, Appoint as Chair

XI. Consent Agenda

MOT 24-137

A Motion to Approve the Bills in the Amount of $7,193,906.47 from March

1, 2024, through March 28, 2024

Overview:

Attached is the regular list of bills paid through the Village’s accounts payable

system from March 1, 2024, through March 29, 2024. Also attached is the

March 2024 payroll summary report.

MOT 24-142

A Motion to Concur with the Transportation Commission’s

Recommendation to Expand Street Frontage Locations for Overnight

On-Street Permit Parking in Zones Y1 and Y2

Overview:

At its March 11, 2024 meeting, the Transportation Commission unanimously

supported the staff’s recommendation to expand street frontage locations for

overnight on-street permit parking in zones Y1 and Y2. The recommendation

intends to improve access for existing permit holders and the number of

permits available for issuance will not increase.

RES 24-138

A Resolution Approving and Adopting the 2024 Special Event Fees

Overview:

Pursuant to the Village Code, the Village Board reviews Special Event fees

annually. Fees are based on wage changes provided in applicable collective

bargaining agreements or directed by the Village Board via the annual budget

process.

RES 24-162

A Resolution Approving an Electrical Utility Easement Agreement with the

Frank Lloyd Wright Trust and Authorizing its Execution

Overview:

The Frank Lloyd Wright Trust (FLW Trust) is proposing the construction of a

new building at 929 Chicago Avenue. This project would require relocating the

Village’s existing electrical service for the street lighting system into a new

easement at the adjacent property at 925 Chicago Avenue. The FLW Trust is

granting the Village an easement for these electrical utilities at 925 Chicago

Ave. The FLW Trust will perform the work to relocate the Village’s utilities into

the new easement area at their cost.

RES 24-167

A Resolution Adopting the Strategic Vision for Housing Plan Prepared by

the Metropolitan Mayors Caucus

Overview:

The Metropolitan Mayors Caucus presented the Strategic Vision for Housing

Plan (“the Plan”) to the Village Board on March 19, 2024. The Plan provides an

overview of current conditions and provides a path forward relative to housing

reform by identifying initiatives for sustainable housing opportunities in Oak

Park.

RES 24-169

A Resolution Approving the Renewal of the Professional Services

Agreement with Christopher B. Burke Engineering, Ltd. for Permit Plan

Review and Inspection Services in 2024 in an Amount Not to Exceed

$135,000 and Authorizing its Execution

Overview:

The Engineering Division is responsible for reviewing and inspecting permit

work in the public right of way and utilizes consultant services for most of

these permit services. Staff requests a renewal of the current agreement with

Christopher B. Burke Engineering to provide these services up to the end of

2024 in an amount not to exceed $135,000. The current Agreement allows for

two additional one-year renewal periods. This would be the first of the two

potential annual renewals.

RES 24-170

A Resolution Approving an Independent Contractor Agreement with

Midwest Meters, Inc. for the Village-Wide Water Distribution Leak

Detection System in an Amount Not to Exceed $622,390.00 and

Authorizing its Execution

Overview:

The proposed agreement is for a Village-wide sensor-based leak detection

system. These devices are intended to aid Village staff in the discovery of

water distribution system leaks that do not come to surface and are not

discoverable with current surface leak detection practices. The Village started

a pilot program in April 2023 and confirmed that these devices are effective in

finding non-surfacing leaks. To date, the pilot program has detected 19 leaks

that would have gone undiscovered until surfacing in a little less than one-third

of the Village. Staff recommends expanding the pilot program to a full-scale

implementation across the entire Village system.

RES 24-171

A Resolution Approving a Contract with Strada Construction Company for

Project 24-3, Sidewalk Improvements, in an Amount Not to Exceed

$170,738 and Authorizing its Execution

Overview:

Competitive bids were opened on March 21st for Project 24-3, Sidewalk

Improvements. Eight contractors picked up proposal documents and three

bids were received. The low compliant bid was submitted by Strada

Construction Company in an amount of $170,738. The low bid is below the

engineer’s estimate for the project. The work includes sidewalk replacement

generally along east-west streets in the south half of the Village.

RES 24-174

A Resolution Authorizing the Submission of a Grant Application with the

Clean Energy Infrastructure Funding Opportunity Exchange with a

Requested Funding Amount of $1,000,000

Overview:

This is a resolution to approve the submission of an application for the United

States Department of Energy's Clean Energy Infrastructure Funding Opportunity

Exchange grant. This grant provides funding for the adoption and

implementation of the State of Illinois Stretch Energy Code.

RES 24-176

A Resolution Approving a Task Order for Professional Engineering Services

with V3 Companies, Ltd. for Construction Engineering Services for Project

24-8, Lot 10 Streetscape, in an Amount Not to Exceed $75,049 and

Authorizing its Execution

Overview:

The Engineering Division requested a proposal from V3 Companies to provide

construction engineering services for the 24-8 Lot 10 Streetscape Project. V3

designed the project, has provided construction engineering services for the

Village in the past, and has available qualified staff to oversee this

construction project. The construction project includes replacing the parking lot

with permeable pavers, sidewalk replacement, lighting replacements, electrical

upgrades, and landscaping. The project is partially funded using Metropolitan

Water Reclamation District (MWRD) grant funds.

RES 24-177

A Resolution Approving a Temporary License Agreement with Publican

Quality Breads Oak Park, LLC to Allow the Use of an Alleyway for Outdoor

Dining Through November 30, 2024 and Authorizing its Execution

Overview:

The Village Board has approved the ability of Oak Park businesses to use both

on-street parking spaces and alleyways for outdoor dining through November

30th of each year. Publican Quality Breads Oak Park, LLC has requested the

use of the public alley immediately adjacent to its business at 211 Harrison

Street. This business applied for and signed a temporary license agreement

that, if approved, will allow the Village to install both cement barricades and

metal bollards in May to allow for the start of the outdoor on-street/alley

dining season. This alley has been closed in prior years for a previous Oak Park

business at this location.

XII. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor

Dealers or Related

ORD 24-116

An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8

(“List of Licenses For Each License Class”), Section 3-8-1 (“Number of

Licenses Permitted to be Issued Per License Class”) and Section 3-8-2

(“Licenses by Name and Address Per License”) of the Oak Park Village Code

for the Issuance of a Special Events Class E-1 Liquor License to the Oak

Park-River Forest Chamber of Commerce

Overview:

The proposed Ordinance grants a Special Events Class E-1 liquor license to the

Oak Park-River Forest Chamber of Commerce.

ORD 24-117

An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8

(“List of Licenses for Each License Class”), Section 3-8-1 (“Number of

Licenses Permitted to be Issued Per License Class”) and Section 3-8-2

(“Licenses by Name and Address Per License”) of the Oak Park Village Code

for the Issuance of a Restaurant Class B-1 Liquor License to Café Cubano

LLC, DBA Café Cubano

Overview:

Café Cubano LLC, DBA Café Cubano (“Café Cubano”) seeks the issuance of a

Restaurant Class B-1 liquor license for the property located at 113 N. Oak Park

Avenue.

ORD 24-119

An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8

(“List of Licenses For Each License Class”), Section 3-8-1 (“Number of

Licenses Permitted to be Issued Per License Class”) and Section 3-8-2

(“Licenses by Name and Address Per License”) of the Oak Park Village Code

for the Issuance of a Restaurant Class B-1 Liquor License to Oak Park Egg

Harbor, LLC, DBA as Egg Harbor

Overview:

The proposed Ordinance grants a Restaurant Class B-1 liquor license to Oak

Park Egg Harbor, LLC, DBA as Egg Harbor.

XIII. Regular Agenda

RES 24-173

A Resolution Approving a Contract with Alliance Contractors Inc. for

Project 24-8, Lot 10 Streetscape, in an Amount Not to Exceed $1,530,772

and Authorizing its Execution

Overview:

Competitive bids were opened on March 28th for Project 24-8, Lot 10

Streetscape Improvements. Seven contractors picked up bid documents and

four bids were received. The low responsible bid was submitted by Alliance

Contractors Inc. with a total amount of $1,658,910. The project includes

replacing the existing Parking Lot 10 north of North Boulevard between Marion

Street and Forest Avenue with a permeable pavement, sidewalk replacement,

lighting and electrical improvements, and landscaping. The project is partially

funded using Metropolitan Water Reclamation District grant funds. The project

is over the available budgeted and staff recommends reducing the scope to fit

the available budget amount of $1,530,772.

A Resolution Authorizing the Submission of a Grant Application for Cook County

Disaster Response and Recovery Fund

RES 24-175

Overview:

The State of Illinois and Cook County have requested that the Village submit a new

application to the Cook County Disaster Response and Recovery Fund (DRRF) for

expenses related to food and shelter including those incurred at the Oak Park

Family Transitional Shelter (OPFTS). While the OPFTS is currently operating under

the Supporting Municipalities for Asylum Seeker Services (SMASS) II grant and the

State guarantees its commitment to the Village’s response, the State and County

are working to coordinate the best use of funds available for New Arrival Response

and believe the DRRF is a more appropriate source of funding for the Village’s

temporary shelter program.

RES 24-186

A Resolution Approving a Second Amendment to the Funding Grant

Agreement with the Oak Park-River Forest Community of Congregations to

Provide an Additional $100,000 in Village General Funds to the Community

of Congregations to Provide Short-Term Rental Assistance for Asylum

Seekers for a New Total of $450,000 and Authorizing its Execution

Overview:

Per the Village Board’s Protocols, President Scaman has added this agenda

item for a Second Amendment to the Funding Grant Agreement with the Oak

Park-River Forest Community of Congregations to provide an additional

$100,000 to support short-term rental assistance for asylum seekers for a new

total of $450,000.

ID 24-183

A Presentation and Discussion of Public Engagement and Development

Entitlement Processes

Overview:

At their June 5, 2023 meeting, the Village Board directed staff to prepare a

study session presentation relative to public engagement pertaining to general

development in Oak Park with special attention toward the H-Hospital District.

This presentation will provide the Village Board with information on current

public participation requirements and practices for various development

entitlement processes, including by-right development, Planned Developments,

Variances, and Special Uses. It will also describe the process within other

communities and provide a staff recommendation for enhancing public

participation in development approval processes.

XIV. Call to Board and Clerk

XV. Adjourn