123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Monday, November 15, 2021  
6:30 PM  
Remote  
A Regular Meeting is being conducted remotely at 6:30 p.m. with live audio available  
and optional video. The Village Board is expected to adjourn immediately into  
Executive Session at 6:30 p.m. and is expected to return to the Regular Meeting at  
7:00 p.m. The meeting will be streamed live and archived online for on-demand  
viewing at www.oak-park.us/boardtv as well as cablecast on VOP-TV, which is  
available to Comcast subscribers on channel 6 and ATT Uverse subscribers on  
channel 99. Remote Meetings of the Oak Park Village Board of Trustees is authorized  
pursuant to Section 7 (e) of the Open Meetings Act. The Village President has  
determined that an in-person meeting is not practical or prudent due to the  
COVID-19 outbreak during the Governor’s disaster proclamation. It is also not  
feasible to have a person present at the Board’s regular meeting location due to  
public safety concerns related to the COVID-19 outbreak.  
The President and Board of Trustees welcome your statement into the public record of a  
meeting. Public statements of up to three minutes will be allowed during Non-Agenda  
public comment or Agenda public comment, as an individual designates. Please follow  
the instructions to participate remotely. You may also communicate with the Village  
Board at 708.358.5784 or email board@oak-park.us. Questions regarding public  
comment can be directed to 708-358.5672 or email clerk@oak-park.us  
Instructions for Non-Agenda Public Comment  
Non-Agenda public comment is a time set aside at the beginning of each Village Board  
meeting for public statements about an issue or concern that is not on that meeting’s  
agenda. Send a request to state your comments during the virtual meeting by 5pm the  
day of the Village Board meeting to publiccomment@oak-park.us. If email is not an  
option, call the Village Clerks Office by 5 pm prior to the meeting at 708-358-5660. You  
will be sent instructions on how to participate during the virtual meeting. Non-agenda  
public comment will be limited to 30 minutes with a limit of three minutes per statement.  
If comment requests exceed 30 minutes, public comment will resume after the items  
listed under the agenda are complete.  
Instructions for Agenda Public Comment  
Public statements will be allowed for an agenda item. Individuals are asked to email a  
request to speak during the virtual meeting to publiccomment@oak-park.us, no later  
than 5 p.m. prior to the start of the meeting. Instructions will be sent to you regarding  
participation. If email is not an option, call the Village Clerks Office by 5 pm prior to the  
meeting at 708-358-5660. The Village Board permits a maximum of five statements for  
each side of any one topic that is scheduled for or has been the subject of a public  
hearing by a designated hearing body. These items are noted with (*) on the agenda.  
I. Call to Order  
II. Roll Call  
III. Consideration of Motion to Adjourn to Executive Session to Discuss Litigation  
IV. Adjourn Executive Session  
V. Reconvene to Regular Meeting in Council Chambers and Call to Order  
VI. Roll Call  
VII. Agenda Approval  
VIII. Minutes  
A.  
MOT 21-118  
Motion to Approve Minutes from Regular Remote Meeting of November 1,  
2021 and Special Remote Meeting of November 8, 2021 of the Village  
Board.  
Overview:  
This is a motion to approve the official minutes of meetings of the Village  
Board.  
IX. Non-Agenda Public Comment  
X. Proclamation  
B.  
MOT 21-117  
A Motion to Approve a Proclamation for America Recycles Day - November  
15, 2021  
Overview:  
This is a motion to approve Village President Scaman proclaiming November  
15th for America Recycles Day.  
XI. Village Manager Reports  
C.  
ID 21-371  
Review of the Revised Village Board Meeting Calendars for November and  
December 2021  
Overview:  
Calendars are presented for information purposes only. Given that the  
budget process is underway, additional months are shown to give the  
Village Board an idea as to how the budget meetings are scheduled.  
XII. Village Board Committees & Trustee Liaison Commission Reports  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
XIII. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
D.  
ID 21-379  
Board & Commission Vacancy Report for November 15, 2021.  
XIV. Public Hearing  
F.  
ID 21-323  
Public Hearing on the Fiscal Year 2022 Recommended Budget  
Overview:  
The Village Board is required to hold a public hearing on the recommended  
budget for the coming fiscal year in order to receive public testimony regarding  
the recommendations. Attached is a copy of the recommended budget for  
FY22 which contains the consensus of the Finance Committee of the Village  
Board.  
XV. Second Reading  
G.  
ORD 21-88  
Second Reading and Adoption of an Ordinance Establishing the Annual  
Building and Construction Permit Fees and the Zoning Application Fees of  
the Village of Oak Park  
Overview:  
Per the ordinance, building codes have to be reviewed and modified annually.  
Staff reviewed our current fees and current budget and proposed the following:  
(1) Adopt the updated International Code Council (ICC) Building Validation  
Data (BVD) chart; (2) Adjust the permit fee multipliers to reflect the Village’s  
actual costs to administer the Permit Processing Division; and (3) Clarify the  
Village fee chart by removing obsolete and duplicate fees. A first reading was  
held during the regular Meeting of the Village Board on November 1, 2021.  
XVI. Consent Agenda  
H.  
RES 21-292  
A Resolution Approving a Professional Services Agreement With the Oak  
Park-River Forest Chamber of Commerce to Create a 2021 Holiday Gift  
Guide for the Benefit of the Oak Park Business Community in an Amount  
Not to Exceed $10,000 and Authorizing its Execution  
Overview:  
In 2021, as part of the American Recovery Plan Act (ARPA) listening sessions,  
businesses indicated that the Holiday Gift guide would be an important  
marketing tool this coming holiday season. Village staff is recommending  
entering into a contract with the Oak Park River Forest Chamber of Commerce  
to create a 2021 Holiday Gift guide for the benefit of the Oak Park business  
community.  
I.  
RES 21-259  
A Resolution Authorizing the Interim Village Manager to Enter into a  
Memorandum of Understanding with the Illinois Fraternal Order of Police  
Labor Council for the Purposes of Establishing an Alternate Work Schedule  
for Police Department Sergeants and Lieutenants  
Overview:  
This allows the Interim Village Manager to enter into an agreement in the  
event the Police Department and the Illinois Fraternal Order of Police Labor  
Council and Sergeants and Lieutenants wish to implement an alternative work  
schedule in 2022.  
J.  
K.  
L.  
RES 21-260  
A Resolution Authorizing the Interim Village Manager to Enter into A  
Memorandum of Understanding with the Illinois Fraternal Order of Police  
Labor Council for the Purposes of Establishing an Alternate Work Schedule  
for Police Department Patrol Officers  
Overview:  
This allows the interim Village Manager to enter into an agreement in the  
event the Police Department and the Illinois Fraternal Order of Police Labor  
Council and Patrol Officers wish to implement an alternative work schedule in  
2022.  
RES 21-261  
A Resolution Approving a Collective Bargaining Agreement Between the  
Village of Oak Park and the Service Employees International Union Local 73  
for Water and Sewer Employees for the Period of July 1, 2020, through  
June 30, 2023, and Authorizing Its Execution  
Overview:  
This is an agreement that covers the employees who work in the Water &  
Sewer Division in the Public Works Department. This agreement is the result of  
a wage reopener bargained in 2020 which included a salary freeze for FY21 due  
to financial uncertainty related to the COVID-19 pandemic.  
RES 21-281  
A Resolution Authorizing the Release of the Draft Program Year 2020  
Consolidated Annual Performance and Evaluation Report (CAPER) for a  
Comment Period and Approval Thereafter  
Overview:  
The Consolidated Annual Performance and Evaluation Report (CAPER) is a  
HUD-required document that Community Development Block Grant (CDBG) and  
Emergency Solutions Grant (ESG) grantees must submit each year. The 2020  
program year (PY) ended September 30, 2021, and this Draft PY 2020 CAPER  
must be released for public comment before it is submitted to HUD on  
December 30, 2021.  
M.  
RES 21-285  
A Resolution Approving a Second Amendment to the Independent  
Contractor Agreement with H&H Electric Co. to Change the Not to Exceed  
Amount from $25,000.00 to $38,000.00 and Authorizing its Execution  
Overview:  
In February 2021, the Village entered into an agreement with H&H Electric Co.  
to assist the Village in emergency street lighting repair in the amount of  
$15,000.00. The number of emergency repairs has exceeded estimates and  
the current agreement and first amendment do not contain sufficient funding  
to complete necessary emergency repairs. Staff request a second amendment  
to increase the not to exceed amount of the contract to $38,000.00.  
N.  
RES 21-286  
A Resolution Authorizing the Purchase of 3,000 Tons of Rock Salt from  
Compass Minerals America Inc., of Overland Park, Kansas at $55.97 Per Ton  
For the 2021/2022 Snow Season in an Amount Not to Exceed $170,000.00  
and Waiving the Village’s Bidding Process for Said Purchase  
Overview:  
Rock salt is used as the principal deicer for snow and ice control in an effort to  
mitigate hazardous road conditions. The Village participates in the State of  
Illinois Joint Purchasing Program for materials and equipment commonly used  
by municipalities such as rock salt.  
O.  
RES 21-290  
A Resolution Approving a Contract with Trine Construction Corp. for  
Project 21-1, Lemoyne Relief Sewer, in an Amount not to Exceed  
$1,610,000 and Authorizing its Execution  
Overview:  
Competitive bids were opened on October 28, 2021, for the 21-1 Lemoyne  
Relief Sewer Project. Fourteen contractors picked up bid documents and  
eleven bids were received. The low responsible bid was submitted by Trine  
Construction Corp. in an amount of $1,610,000. The project includes installing  
a relief sewer on Lemoyne from East Avenue to Edmer Avenue to improve  
sewer capacity and reduce the occurrences of sewer backups. The Village  
received a $500,000 grant for this project from the Metropolitan Water  
Reclamation District (MWRD). Work is scheduled to start in March of 2022.  
P.  
RES 21-293  
A Resolution Approving a Task Order for Professional Engineering Services  
with V3 Companies, Ltd. for Construction Engineering for the Lemoyne  
Relief Sewer Project 21-1, in an Amount Not To Exceed $120,640 and  
Authorizing its Execution  
Overview:  
The Engineering Division requested a proposal from V3 Companies to provide  
construction engineering services for the Lemoyne Relief Sewer project. V3  
Companies performed the design of the approximately 30-feet deep sewer  
connection and manhole on this project and has previously provided  
construction engineering for similar sewer projects in the Village involving  
deep excavations and complex construction methods and is best qualified to  
perform this work. Construction management work would start in late 2021  
with the majority of the work occurring in the spring of 2022 during actual  
construction of the sewer project.  
Q.  
RES 21-294  
A Resolution Approving an Amendment to the Independent Contractor  
Agreement with JLJ Contracting, Inc. to Change the Not-To-Exceed Amount  
From $73,450.00 to $76,400.00 and Authorizing Its Execution  
Overview:  
A change order is needed for the agreement with JLJ Contracting, Inc. for the  
Elevator/Stair Tower Enclosure Project at the Oak Park River Forest High School  
Parking Structure due to additional costs to furnish and install a traffic coating  
coating system at the curb and area surrounding the enclosure.  
R.  
S.  
RES 21-295  
A Resolution Approving the Renewal of an Independent Contractor  
Agreement with Thrive Counseling Center for an Additional One Year Term  
in an Amount Not to Exceed $151,500 and Authorizing its Execution  
Overview:  
The Village’s current agreement with Thrive Counseling Center expires  
December 31, 2021. In accordance with section 4 of the current agreement,  
the Village can renew the agreement for an additional one year period.  
RES 21-300  
A Resolution Approving a Collective Bargaining Agreement Between the  
Village of Oak Park and the Illinois FOP Labor Council for Community  
Service Officers for the Period of January 1, 2021 to December 31, 2023 and  
Authorizing Its Execution  
Overview:  
This is an agreement that covers employees who work as Community Service  
Officers in the Police Department. This agreement is the result of a wage  
reopener bargained in 2020 which included a salary freeze for FY21 due to  
financial uncertainty related to the COVID-19 pandemic.  
T.  
MOT 21-101  
A Motion to Approve the Bills in the Amount of $7,139,899.46 from  
October 8, 2021, through November 2, 2021  
Overview:  
Attached is the regular list of bills paid through the Village’s accounts payable  
(AP) system for the period beginning October 8, 2021, through November 2,  
2021.  
U.  
V.  
MOT 21-115  
A Motion to Approve the October 2021 Monthly Treasurer’s Report for All  
Funds  
Overview:  
The unaudited October 31, 2021, report is hereby presented pursuant to 65 ILCS  
5/3.1-35-45 summarizing the Village’s cash and investment balances.  
ID 21-381  
Monthly Report on Board Goals  
Overview:  
Attached is the twelve-month implementation guide for the Village Board  
Goals for 2021-2023 updated with a dashboard of the current status of work  
related to the implementation plan. Pursuant to the adopted Village Board  
Protocols, a report on the Board Goals is to be included on the consent agenda  
each month. Staff is preparing this item for the second meeting of each month.  
XVII. Regular Agenda  
W.  
RES 21-279  
A Resolution Approving an Independent Contractor Agreement with  
Lakeshore Recycling Systems, LLC for Municipal Trash, Recycling, Food  
Scrap/Yard Waste, Household Hazardous Waste and Electronics Collection  
for a Five-Year Term and Authorizing its Execution  
Overview:  
The Villages waste hauling contract with its current hauler expires on March  
31, 2022. A Request for Proposal was advertised for the next contract for  
these residential waste hauling services. The most favorable proposal was  
received by Lakeshore Recycling systems, LLC. Proposed is a five-year  
agreement for these services.  
X.  
MOT 21-108  
A Motion to Receive the Citizen Police Oversight Committee Semi-Annual  
Written Report to the Village Board of Trustees  
Overview:  
Pursuant to Article 30, Section 2-30-2 “Duties” the Citizen Police Oversight  
Committee (CPOC) shall provide written reports to the Village Board or such  
standing or ad hoc committee of the Village Board as the Village Board may  
designate, on a semiannual basis, concerning the Committee’s activities and  
any information and analysis of such information which the committee may  
have compiled as a result of its activities during the preceding six months.  
The CPOC last submitted a semi-annual written report to the Board of Trustees  
on June 7, 2021 for the period of October 2020 through May 2021.  
Y.  
RES 21-301  
Concur with the Citizens Police Oversight Committee and Adopt a  
Resolution Approving Amendments to the Citizens Police Oversight  
Committee’s Procedural Rules  
Overview:  
The Citizens Police Oversight Committee (CPOC) and Village Staff have made  
amendments to the CPOC’s Procedural Rules which would allow the CPOC to  
review audio and video recordings related to citizen complaints. Amendments  
have been made to Article III, Section B.2. and Article VII, Section B inserting  
language that would allow the CPOC to review such materials and require  
CPOC members to maintain the confidentiality of identifying information of  
complainants or officers contained within these materials.  
Z.  
RES 21-256  
A Resolution Approving the Third Amended And Restated Operating  
Agreement Between the Village of Oak Park and the Oak Park Economic  
Development Corporation (Oak Park EDC) and Authorizing its Execution  
Overview:  
Staff prepared Third Amendment to the Operating Agreement with Oak Park  
EDC and to the organization’s By-Laws to reflect changes to the operating  
relationship between the Village and Oak Park EDC that have been identified  
as beneficial improvements and reflect the current economic realities due to  
the Covid 19 Pandemic.  
AA.  
RES 21-266  
A Resolution Approving the Third Amended and Restated By-Laws of the  
Oak Park Economic Development Corporation (Oak Park EDC)  
Overview:  
The Oak Park EDC is requesting that the Village Board approve the Amended  
By-Laws to reflect changes to the operating relationship between the Village  
and Oak Park EDC. Also on tonight’s agenda is the Amended Operating  
Agreement between the Village and the Oak Park EDC.  
AB.  
ID 21-372  
Discussion Regarding the Survey Results for the Expenditure of American  
Rescue Act Funds  
Overview:  
The Village will receive an allocation of $38,984,402 under the America Rescue  
Plan Act which may be used under the following broad categories:  
1) Replace “lost” revenues  
2) Support public health expenditures for the ongoing response to COVID-  
19  
3) Addressing negative economic impacts caused by the public health  
emergency  
4) Health Equity  
Within these broad categories are one or more subcategories of eligible  
expenses. For example, providing grants to businesses or non-profit  
organizations having financial challenges due to the pandemic would be  
considered an eligible expense under the “negative economic impact”  
category. Similarly, offering financial assistance with homelessness and  
mental health recovery would fall under the “support public health” category.  
Thus far, the Village received half of its allocation or $19,492,201 under the  
ARPA program. Approximately $8.6 million of this amount was already used to  
reimburse the Village for lost revenues for fiscal year 2020 as calculated using  
the Department of Treasury formula. Additional lost revenues are expected for  
2021, 2022, and 2023, however, it is still premature to estimate what lost  
revenues will be for this and the next two years.  
It is important to understand that when ARPA funds are deemed “lost  
revenues”, such classification removes a great deal of the above-referenced  
spending restrictions surrounding the funds. However, even lost revenue funds  
may not be spent on paying down debt service, payments towards settlements  
or lawsuits, or paying down unfunded pension liabilities.  
XVIII. Call to Board and Clerk  
XIX. Adjourn