123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Monday, December 6, 2021  
7:00 PM  
Remote  
A Regular Meeting is being conducted remotely at 7:00 p.m. with live audio available  
and optional video. The meeting will be streamed live and archived online for  
on-demand viewing at www.oak-park.us/boardtv as well as cablecast on VOP-TV,  
which is available to Comcast subscribers on channel 6 and ATT Uverse subscribers  
on channel 99. Remote Meetings of the Oak Park Village Board of Trustees is  
authorized pursuant to Section 7 (e) of the Open Meetings Act. The Village President  
has determined that an in-person meeting is not practical or prudent due to the  
COVID-19 outbreak during the Governor’s disaster proclamation. It is also not  
feasible to have a person present at the Board’s regular meeting location due to  
public safety concerns related to the COVID-19 outbreak.  
The President and Board of Trustees welcome your statement into the public record of a  
meeting. Public statements of up to three minutes will be allowed during Non-Agenda  
public comment or Agenda public comment, as an individual designates. Please follow  
the instructions to participate remotely. You may also communicate with the Village  
Board at 708.358.5784 or email board@oak-park.us. Questions regarding public  
comment can be directed to 708-358.5672 or email clerk@oak-park.us  
Instructions for Non-Agenda Public Comment  
Non-Agenda public comment is a time set aside at the beginning of each Village Board  
meeting for public statements about an issue or concern that is not on that meeting’s  
agenda. Send a request to state your comments during the virtual meeting by 5pm the  
day of the Village Board meeting to publiccomment@oak-park.us. If email is not an  
option, call the Village Clerks Office by 5 pm prior to the meeting at 708-358-5660. You  
will be sent instructions on how to participate during the virtual meeting. Non-agenda  
public comment will be limited to 30 minutes with a limit of three minutes per statement.  
If comment requests exceed 30 minutes, public comment will resume after the items  
listed under the agenda are complete.  
Instructions for Agenda Public Comment  
Public statements will be allowed for an agenda item. Individuals are asked to email a  
request to speak during the virtual meeting to publiccomment@oak-park.us, no later  
than 5 p.m. prior to the start of the meeting. Instructions will be sent to you regarding  
participation. If email is not an option, call the Village Clerks Office by 5 pm prior to the  
meeting at 708-358-5660. The Village Board permits a maximum of five statements for  
each side of any one topic that is scheduled for or has been the subject of a public  
hearing by a designated hearing body. These items are noted with (*) on the agenda.  
I. Call to Order  
II. Roll Call  
III. Agenda Approval  
IV. Minutes  
A.  
MOT 21-125  
Motion to Approve Minutes from Regular Remote Meeting of November  
15, 2021 and Special Remote Meeting of November 22, 2021 of the Village  
Board.  
Overview:  
This is a motion to approve the official minutes of meetings of the Village  
Board.  
V. Non-Agenda Public Comment  
VI. Proclamation  
B.  
MOT 21-124  
A Motion to Adopt a Proclamation for Commemorating the 100th  
Anniversary of The Oak Park Park Art League  
Overview:  
This is a motion to approve Village President Vicki Scaman proclaiming the  
Commeration of the 100th Anniversary of the Oak Park Art League December  
2021  
VII. Village Manager Reports  
C.  
ID 21-401  
Review of the Revised Village Board Meeting Calendar for December 2021  
and January 2022  
Overview:  
Calendars are presented for information purposes only.  
VIII. Village Board Committees & Trustee Liaison Commission Reports  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
IX. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
D.  
ID 21-405  
Board & Commission Vacancy Report for December 6, 2021.  
X. Citizen Commission Appointments, Reappointments and Chair Appointments  
Names are forwarded from the Citizens Involvement Commission to the Village Clerk and  
then forwarded to the Village President for recommendation. If any appointments are  
ready prior to the meeting, the agenda will be revised to list the names.  
E.  
ID 21-406  
Motion to Consent to the Village President’s Appointment of:  
Building Codes Advisory Commission- Mike Lenz, Appoint as Member  
Community Development Citizens Advisory Committee - Nezar Nafiseh,  
Appoint as Member  
Historic Preservation Commission - Daniel Roush, Appoint as Member  
XI. Consent Agenda  
F.  
ORD 21-74  
An Ordinance Providing for the Abatement of $346,200 Against the 2021  
Tax Levy (2010C General Obligation Corporate Purpose Bonds)  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless  
the Village directs the Cook County Clerk’s Office to abate some or all of the  
annual levy amount. When other non-property tax Village revenues are  
available to pay all or a portion of the debt service, the Village abates the tax  
levy.  
G.  
ORD 21-75  
An Ordinance Providing for the Abatement of $112,210 Against the 2021  
Tax Levy (2012A General Obligation Corporate Purpose Bonds)  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless  
the Village directs the Cook County Clerk’s Office to abate some or all of the  
annual levy amount. When other non-property tax Village revenues are  
available to pay all or a portion of the debt service, the Village abates the tax  
levy.  
H.  
ORD 21-76  
An Ordinance Providing for the Abatement of $767,831.26 Against the  
2021 Tax Levy (2016E General Obligation Corporate Purpose Bonds)  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless  
the Village directs the Cook County Clerk’s Office to abate some or all of the  
annual levy amount. When other non-property tax Village revenues are  
available to pay all or a portion of the debt service, the Village abates the tax  
levy.  
I.  
ORD 21-77  
An Ordinance Providing for the Abatement of $421,582 Against the 2021  
Tax Levy (2015B General Obligation Corporate Purpose Bonds)  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless  
the Village directs the Cook County Clerk’s Office to abate some or all of the  
annual levy amount. When other non-property tax Village revenues are  
available to pay all or a portion of the debt service, the Village abates the tax  
levy.  
J.  
K.  
L.  
ORD 21-78  
An Ordinance Providing for the Abatement of $614,620 Against the 2021  
Tax Levy (2016D General Obligation Corporate Purpose Bonds)  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless  
the Village directs the Cook County Clerk’s Office to abate some or all of the  
annual levy amount. When other non-property tax Village revenues are  
available to pay all or a portion of the debt service, the Village abates the tax  
levy.  
ORD 21-79  
An Ordinance Providing for the Abatement of $1,093,600 Against the 2021  
Tax Levy (2018A General Obligation Corporate Purpose Bonds)  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless  
the Village directs the Cook County Clerk’s Office to abate some or all of the  
annual levy amount. When other non-property tax Village revenues are  
available to pay all or a portion of the debt service, the Village abates the tax  
levy.  
ORD 21-80  
An Ordinance Providing for the Abatement of $11,940 Against the 2021 Tax  
Levy (2020A General Obligation Corporate Purpose Bonds)  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless  
the Village directs the Cook County Clerk’s Office to abate some or all of the  
annual levy amount. When other non-property tax Village revenues are  
available to pay all or a portion of the debt service, the Village abates the tax  
levy.  
M.  
ORD 21-81  
An Ordinance Providing for the Abatement of $627,654 Against the 2021  
Tax Levy (2020B General Obligation Corporate Purpose Bonds)  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless  
the Village directs the Cook County Clerk’s Office to abate some or all of the  
annual levy amount. When other non-property tax Village revenues are  
available to pay all or a portion of the debt service, the Village abates the tax  
levy.  
N.  
O.  
ORD 21-84  
An Ordinance Providing for the Abatement of $205,000.00 Against the  
2021 Tax Levy (2016B General Obligation Corporate Purpose Bonds)  
Overview:  
Abatements come before the Village Board for review and approval annually as  
the Village sets its property tax levy necessary to pay annual debt service. An  
abatement of $205,000 will be paid by other parking revenue sources.  
RES 21-244  
A Resolution Approving a Professional Services Agreement with Wight &  
Company for Architectural Design Review Services for Fiscal Year 2022 and  
an Option to Renew for Two Additional One-Year Terms in an Amount Not  
to Exceed $35,000.00 Annually and Authorizing its Execution  
Overview:  
The Development Customer Services Department issued a Request for  
Proposals for professional services for fiscal year 2022 which includes two  
renewable one year terms. The Village Board approved a Professional Services  
Agreement in 2019 with a two-year renewal provision which ends this year  
2021. The attached agreement is for a new professional services agreement  
for 2022 with a two one-year renewal option. These services are for  
architectural design consultation associated with Planned Development  
applications and applicable building permit applications.  
P.  
RES 21-247  
A Resolution Approving the Renewal of an Independent Contractor  
Agreement with Rozalado & Co. for Custodial Services in Fiscal Year 2022 in  
an Amount Not to Exceed $170,000.00 and Authorizing its Execution  
Overview:  
The current agreement for custodial services expires on December 31, 2021. In  
December 2017 the Village Board approved an Independent Contractor  
Agreement with Rozalado & Co., for Fiscal Years 2018 - 2020 for Custodial  
Services at Village buildings including Village Hall, Police Department, Public  
Works Center, and Metra Station. The Agreement provides for two additional  
one-year renewals. This would be the second of two renewals.  
Q.  
RES 21-251  
A Resolution Approving a Renewal of the Independent Contractor  
Agreement with A & B Landscaping and Tree Service, Inc. for Village Wide  
Parkway Tree Removal and Stumping Services in an Amount Not to exceed  
$270,000.00 and Authorizing its Execution  
Overview:  
The Public Works Department is responsible for Parkway Tree Removal and  
Stumping. To assist in this effort, a contractor is utilized. A & B Landscaping  
and Tree Service, Inc performed this work over the last year after a competitive  
bidding process. The Agreement provides for two possible one (1) year  
renewals. It is proposed to exercise the first of the two possible renewals with  
A&B Landscaping and Tree Service, Inc. for Fiscal Year 2022 Parkway Tree  
Removal and Stumping Services.  
R.  
RES 21-252  
A Resolution Approving a Renewal of the Independent Contractor  
Agreement with Davis Tree Care and Landscape, Incorporated for Village  
Wide Parkway Tree Pruning and Removal Services in an Amount not to  
Exceed $350,000.00 and Authorizing its Execution  
Overview:  
The Public Works Department is responsible for Parkway Tree Pruning and  
Removal. To assist in this effort, a contractor is utilized. Davis Tree Care and  
Landscape, Incorporated performed this work over the last year after a  
competitive bidding process. The Agreement provides for two possible one (1)  
year renewals. It is proposed to exercise the first of the two possible renewals  
with Davis Tree Care and Landscape, Incorporated for the Fiscal Year 2022  
Parkway Tree Pruning and Removal Services.  
S.  
RES 21-257  
A Resolution Approving a Professional Services Agreement with Chastain &  
Associates LLC for Permit Plan Review and Inspection Services for the  
Public Works Department in an Amount Not To Exceed $175,000 and  
Authorizing its Execution  
Overview:  
The Engineering Division requested a proposal from Chastain & Associates to  
provide permit plan review and inspection services for the Public Works  
Department in 2022. Chastain & Associates provided these same services in  
2019 through 2021 and are most qualified to perform these services for the  
Village due to their understanding of the Village’s operations and  
neighborhoods.  
T.  
RES 21-258  
A Resolution Approving a Supplemental Statement of Work for the  
Consultant Services Agreement with Municipal GIS Partners, Incorporated  
in an Amount Not to Exceed $104,435 and Authorizing its Execution  
Overview:  
On August 4, 2014, Regular Meeting, the Village Board directed staff to join  
the Local GIS Consortium. This was an opportunity for the Village to greatly  
improve GIS capabilities by providing all Village employees with training and  
access to GIS as well as providing an opportunity for some public access to GIS  
information. As a result, this is the annual contract approval to provide GIS  
services to the Village using the shared resources of 39 communities. A list of  
specific projects accomplishments in 2021, as well as goals for 2022, are  
attached to this item.  
U.  
RES 21-274  
A Resolution Approving the Renewal of an Independent Contractor  
Agreement with A & B Landscaping & Tree Service, Inc. for Snow Plowing  
and Salting of Village Leased/Owned Parking Lots, Back-up Snow Removal  
for Public Streets and Sidewalk Snow Shoveling for Fiscal Year 2022 in an  
Amount Not to Exceed $175,000 and Authorizing its Execution.  
Overview:  
This renewal agreement with A & B Landscaping and Tree Service, Inc. is for a  
one (1) year term and is the first of two (2) optional one (1) year term renewals  
to provide plowing and salting of village leased/owned parking lots, back-up  
snow removal on public streets and sidewalk shoveling.  
V.  
RES 21-278  
A Resolution Approving the Renewal of an Independent Contractor  
Agreement with Revcon Technology Group, Inc. for the Service and  
Maintenance of Parking Access and Revenue Control Systems at the  
Village’s Holley Court and Avenue Parking Garages for Fiscal Year 2022 in  
an Amount Not to Exceed $86,300 and Authorizing its Execution  
Overview:  
The initial term of this contract was one (1) year with the option to renew for  
one (1) additional one (1) year term (2022). This is a sole source contract,  
since Revcon is the only Illinois dealer and servicer of the TIBA system. Timely  
service and maintenance to the equipment is necessary to ensure a  
convenient, reliable parking experience for residents of and visitors to Oak  
Park.  
W.  
RES 21-282  
A Resolution Approving a Renewal of the Independent Contractor  
Agreement with Cerniglia Co. for Village Wide Emergency Water and Sewer  
Repair Services in an Amount Not to Exceed $40,000.00 and Authorizing its  
Execution  
Overview:  
The Village contracts with plumbing contractors for emergency water and  
sewer repair work in the Village right of way. Work is assigned to contractors  
when the needed response exceeds internal capacity in terms of personnel and  
or equipment. Multiple Agreements were signed in Fiscal Year 2021 to ensure  
adequate coverage in an emergency including an agreement with Cerniglia, Co.  
The Agreement provides for two possible one (1) year renewals. It is proposed  
to exercise the first of the two possible renewals with Cerniglia Co. for Fiscal  
Year 2022 for emergency water and sewer repairs.  
X.  
RES 21-283  
A Resolution Approving a Renewal of the Independent Contractor  
Agreement with Gino’s Heating & Plumbing Inc. for Village Wide  
Emergency Water and Sewer Repair Services in an Amount Not to Exceed  
$40,000.00 and Authorizing its Execution  
Overview:  
The Village contracts with plumbing contractors for emergency water and  
sewer repair work in the Village right of way. Work is assigned to contractors  
when the needed response exceeds the Village’s capacity in terms of  
personnel and or equipment. Multiple Agreements were signed in Fiscal Year  
2021 to ensure adequate coverage in an emergency situation including an  
agreement with Gino’s Heating & Plumbing Inc. The Agreement provides for  
two possible one (1) year renewals. It is proposed to exercise the first of the  
two possible renewals with Gino’s Heating & Plumbing Inc. for Fiscal Year 2022  
for emergency water and sewer repairs.  
Y.  
RES 21-288  
A Resolution Approving a Dumping of Excavated Materials Price  
Agreement with Waste Management of Illinois, Inc. in an Amount Not to  
Exceed $95,000.00 and Authorizing its Execution  
Overview:  
The Public Works Department, Water and Sewer Division disposes of  
approximately 2,500 tons of excavated materials each year from water and  
sewer repair excavations. This item allows for the disposal of this material at  
a local transfer station. For this service staff recommends entering into an  
agreement with Waste Management of Illinois, Inc. in an amount not to exceed  
$95,000.00.  
Z.  
RES 21-284  
A Resolution Approving a Renewal of the Independent Contractor  
Agreement with IHC Construction Companies, L.L.C. for Village Wide  
Emergency Water and Sewer Repair Services in an Amount Not to Exceed  
$40,000.00 and Authorizing its Execution  
Overview:  
The Village contracts with plumbing contractors for emergency water and  
sewer repair work in the Village right of way. Work is assigned to contractors  
when the needed response exceeds the Village’s capacity in terms of  
personnel and or equipment. Multiple Agreements were signed in Fiscal Year  
2021 to ensure adequate coverage in an emergency situation including an  
agreement with IHC Construction Companies, L.L.C. The Agreement provides  
for two possible one (1) year renewals. It is proposed to exercise the first of  
the two possible renewals with IHC Construction Companies, L.L.C. for Fiscal  
Year 2022 for emergency water and sewer repairs.  
AA.  
RES 21-287  
A Resolution Approving a Purchase Price Agreement with Mid-American  
Water, Inc., for Materials for Repair of Water Mains and Sewer, Fire  
Hydrants, Water Services and Sewer Services in an Amount not to Exceed  
$50,000.00 in Fiscal Year 2022 and Authorizing its Execution  
Overview:  
The Water and Sewer Division of the Public Works Department is responsible  
for maintaining the water distribution and sewer collection systems in the  
Village. The department annually seeks competitive bids for water main parts  
and materials and sewer pipe parts and materials.  
AB.  
RES 21-289  
A Resolution Approving a Purchase Price Agreement with Water Products  
Company of Aurora, Inc. for Materials for Repair of Water Mains and  
Sewers, Fire Hydrants, Water Services and Sewer Services in an Amount  
Not to Exceed $30,000.00 in Fiscal Year 2022 and Authorizing its Execution  
Overview:  
The Water and Sewer Division of the Public Works Department is responsible  
for maintaining the water distribution and sewer collection systems in the  
Village. The department annually seeks competitive bids for water main parts  
and materials and sewer pipe parts and materials.  
AC.  
AD.  
RES 21-296  
Resolutions Authorizing the Annual Renewal of Pawnbrokers Business  
Licenses  
Overview:  
Article 48 (“Pawnbrokers”) of Chapter 8 (“Business Licensing”) of the Oak Park  
Village Code requires that the annual renewal of the business license for  
pawnbrokers be given at the direction of and approval of the Village President  
and Board of Trustees, upon authorization of the Police Chief.  
RES 21-298  
A Resolution Approving the Renewal of a Professional Services Agreement  
with HR Green, Inc. to Provide Plan Review and Inspection Services in an  
Amount Not to Exceed $1,000,500 and Authorizing its Execution.  
Overview:  
This agreement renewal will result in the continuation of the outsourcing of  
day-to-day large project plan review and inspection activities, not currently  
handled by the DCS Permit Division’s in-house staff, in order to provide the  
best customer services experience.  
AE.  
RES 21-299  
A Resolution Approving the Renewal of a Professional Services Agreement  
with Thompson Elevator Inspection Service, Incorporated f Provide  
Elevator Inspections and Plan Review Services in Fiscal Year 2022 in an  
Amount Not to Exceed $50,000 and Authorizing its Execution  
Overview:  
Elevators are unique, complex and specialized. In order to continue to provide  
optimum customer service, the Village of Oak Park shall continue to outsource  
the twice-annually safety inspections and construction plan review activities.  
AF.  
RES 21-302  
A Resolution Approving a Sublease Agreement Between Oak Park Land II,  
LLC and the Village of Oak Park for Village Parking Lot 59 and Authorizing  
its Execution  
Overview:  
Historically, the Village has entered into a sublease agreement with U.S. Bank  
for the use of Lots 13, 59 and 96 for permit parking. Oak Park Land II, LLC  
purchased the three parcels in early 2021 from US Bank and entered into a  
sublease agreement with the Village to provide for Village-administered permit  
parking on the three parcels on a month-to-month basis. Oak Park Land II, LLC  
is developing lots 13 and 96. This sublease agreement with Oak Park Land II,  
LLC will permit the Village to continue to administer parking in Lot 59 through  
December 31, 2022 unless otherwise terminated earlier.  
AG.  
RES 21-303  
A Resolution Approving a Funding Grant Agreement between the Village of  
Oak Park and the Oak Park Residence Corporation in the Amount of  
$42,500 for Fiscal Year 2022 and Authorizing its Execution  
Overview:  
This is the annual agreement adopted by the Village to provide funding for the  
Oak Park Residence Corporation (OPRC) for the Small Condominium  
Management Program (SCMP). The Oak Park Residence Corporation works  
with smaller condominium owner association boards to teach them how to  
effectively manage and operate a condominium building.  
AH.  
RES 21-304  
A Resolution Approving a Funding Grant Agreement between the Village of  
Oak Park and the Oak Park Housing Authority in the Amount of $35,000  
for Fiscal Year 2022 and Authorizing its Execution  
Overview:  
This is an annual agreement adopted by the Village to provide funding for the  
Oak Park Housing Authority (OPHA) to cover the shortfall of funding from the  
U.S. Department of Housing and Urban Development to administer the Housing  
Choice Voucher Program.  
AI.  
ORD 21-91  
An Ordinance Providing for the Abatement of $92,440.63 Against the 2021  
Tax Levy (2021 General Obligation Corporate Purpose Bonds)  
Overview:  
Abatements come before the Village Board for review and approval annually as  
the Village sets its property tax levy necessary to pay annual debt service. An  
abatement of $92,440.63 will be paid by other parking revenue sources.  
AJ.  
MOT 21-119  
A Motion to Approve the Bills in the Amount of $2,439,126.94 from  
November 3, 2021, through November 22, 2021  
Overview:  
Attached is the regular list of bills paid through the Village’s accounts payable  
(AP) system for the period beginning November 3, 2021, through November 22,  
2021.  
AK.  
AL.  
MOT 21-120  
A Motion to Approve the November 2021 Monthly Treasurer’s Report for  
All Funds  
Overview:  
The unaudited November 30, 2021, report is hereby presented pursuant to 65  
ILCS 5/3.1-35-45 summarizing the Village’s cash and investment balances.  
MOT 21-121  
A Motion to Approve Village Staff Submission of a Grant Proposal Under  
the Lead Poisoning Prevention Program Grant Administered by the Cook  
County Department of Public Health  
Overview:  
Staff is requesting that the Board approve a motion allowing staff to submit a  
grant proposal to the Cook County Department of Public Health for $100,000  
that would be invested in lead risk assessment and lead hazard control efforts  
by the Village’s Department of Public Health and the Development Customer  
Services Department.  
AM.  
RES 21-311  
A Resolution Approving a Purchase Price Agreement with SNI Solutions,  
Inc. for the Purchase of Winter De-icing Materials in Fiscal Year 2022 in an  
Amount Not to Exceed $35,000.00, Authorizing its Execution and Waiving  
the Village’s Bid Process for the Purchase  
Overview:  
The Public Works Department is responsible for the anti-icing and de-icing  
treatment of various sidewalks, bridge decks, and streets. The Parking Services  
Division of the Development Customer Services Department is responsible for  
de-icing sidewalks adjacent to parking areas parking structures that are  
susceptible to corrosion during snow plowing and salting events. Staff  
recommends the purchase of products from SNI Solutions, Inc., which provides  
less corrosive and more environmentally friendly de-icing materials. The bid  
process waiver is requested as SNI Solutions, Inc. is the only dealer for both  
products in the Chicago area.  
AN.  
RES 21-312  
A Resolution Approving a Water Meter and Water Meter Parts Purchase  
Agreement with Ferguson Enterprises Inc., d/b/a Ferguson Waterworks in  
an Amount Not to Exceed $1,195,000.00, Authorizing its Execution and  
Waiving the Village’s Bid Process for the Agreement  
Overview:  
This item is for the purchase of replacement water meters and water meter  
parts as part of the Public Works Departments 2021-22 Water Meter  
Changeout Program. This is the second purchase of replacement water meters  
for the program which is scheduled to start in Q1 2022. The metering  
equipment needs to be ordered to ensure delivery prior to the contractor  
scheduling appointments.  
AO.  
AP.  
RES 21-306  
A Resolution Approving a Funding Grant Agreement between the Village of  
Oak Park and Visit Oak Park in the Amount of $175,000 for Fiscal Year 2022  
and Authorizing its Execution  
Overview:  
The 2022 Funding Grant Agreement between the Village of Oak Park and the  
Visit Oak Park organization, including a scope of services and program goals  
and measurements, is presented for the Village Board’s review and approval.  
RES 21-309  
A Resolution Designating PNC Capital Markets LLC as a Village of Oak Park  
Depository and Investment Bank and Authorizing Investments Pursuant to  
the Illinois Public Funds Investment Act  
Overview:  
The Village currently has approximately $20 million in an Insured Cash Sweep  
(ICS) account. This account is designed to spread the total account balance  
among several different banks across the country so each individual bank  
account is below $250,000 and thus, covered by FDIC insurance.  
The ICS account is currently earning .001%. CFO Drazner recommends  
investing half of the ICS balance, or $10 million, with PNC Capital Markets LLC  
for the purchase of treasury securities maturing in October 2023. By doing do,  
the return can be increased to .375% without putting the funds at risk  
(guaranteed by the Federal government).  
AQ.  
RES 21-265  
A Resolution Approving a Purchase Agreement with American Response  
Vehicles Inc. for the Purchase of an Ambulance through the  
Houston/Galveston Area Council Cooperative Purchasing Program in an  
Amount Not to Exceed $326,927, Less $37,553 for the Trade-In of the  
Village’s 2016 AEV Ambulance, for a Total of $289,374, Authorizing its  
Execution and Waiving the Village’s Bid Process  
Overview:  
The 2022 CIP budget allocated $350,000 for the purchase of a new ambulance  
for the Fire Department. Further action authorizes the purchase of a new  
ambulance per the Village’s Capital Improvement Program is required.  
Ambulances are recommended for replacement every three years, with the  
oldest unit being placed in reserve. American Response Vehicles Inc., was  
chosen as having been awarded the bid for this apparatus as part of the  
Houston-Galveston Area Council Cooperative Purchasing Program. By  
approving this purchase before the end of 2021, the Fire Department is  
guaranteed the availability of a chassis next year and the Village will not have  
to contend with the 7% price increase that takes effect January 1, 2022.  
AR.  
RES 21-277  
A Resolution Approving an Independent Contractor Agreement with Total  
Parking Solutions, Inc. for the Service, Maintenance and Cellular  
Connectivity of Eighty-Seven (87) Cale Paystations During Fiscal Year 2022  
in an Amount Not to Exceed $134,412 and Authorizing its Execution  
Overview:  
The Contractor, Total Parking Solutions, Inc., will service and maintain  
eighty-seven (87) Cale paystations located throughout the Village.  
Additionally, Total Parking Solutions, Inc. will provide cellular connectivity to  
ensure constant communication to the Cale WebOffice Monitoring server for  
the eighty-seven (87) cale paystations. Maintenance and cellular connectivity  
are necessary to ensure a convenient, reliable parking experience for residents  
and visitors of Oak Park.  
AS.  
RES 21-291  
A Resolution Approving a Funding Grant Agreement between the Village of  
Oak Park and the Oak Park Area Arts Council in the Amount of $194,500  
for Fiscal Year 2022 and Authorizing Its Execution  
Overview:  
The 2022 Funding Grant Agreement between the Village of Oak Park and the  
Oak Park Area Arts Council (OPAAC) including a scope of services and program  
goals and measurements is presented for the Village Board’s review and  
approval.  
AT.  
RES 21-305  
A Resolution Approving an Amendment to the Professional Services  
Agreement and Software License and Support Agreement Between  
Passport Labs, Inc., a Division of Passport Parking, and the Village of Oak  
Park to Include a Delivery Timeline Schedule and Extend the Term of the  
Agreements for an Additional Three (3) Years and Authorizing Its Execution  
Overview:  
Passport is the Village’s provider for the unified parking citation, permit  
management system, and processing technology for all Village parking  
permits, parking passes, vehicle sticker licensing, mobile parking payment,  
enforcement, and adjudication services. This amendment to the agreement  
provides for the inclusion of a scope of services schedule and extends the term  
of the agreement for an additional three (3) years, through December 31, 2025.  
AU.  
RES 21-313  
A Resolution Approving a Task Order for Professional Engineering Services  
with Edwin Hancock Engineering Co. for Design and Construction  
Engineering Services for Alley Improvements in 2022 in an Amount Not To  
Exceed $281,032 and Authorizing its Execution  
Overview:  
The Engineering Division requested a proposal from Edwin Hancock  
Engineering Co. to provide design and construction engineering for the 2022  
Green Alley Improvement Project and to provide design engineering services  
for the future 2023 alley improvement project. Edwin Hancock previously  
completed the design of the green alley project and other alley improvement  
projects in the Village and is most qualified to perform these services. Design  
work for the green alley project would start in 2021 so that the project can be  
bid in February with construction starting planned to start in April.  
AV.  
RES 21-314  
A Resolution Approving an Independent Contractor Agreement with  
National Power Rodding Corporation for Project 21-10, Sewer Cleaning and  
Inspection, in an Amount Not to Exceed $92,000 and Authorizing its  
Execution  
Overview:  
Competitive proposals were received on November 18, 2021, for the Sewer  
Cleaning and Inspection Project. Five contractors submitted proposals for the  
project. The lowest responsible proposal was submitted by National Power  
Rodding Corporation in the amount of $80,387.75. It is recommended to award  
the contract at the full budgeted amount of $92,000 in order to add additional  
locations for sewer cleaning and inspection.  
AW. RES 21-315  
A Resolution Approving a Task Order for Professional Engineering Services  
with Edwin Hancock Engineering Co. for Design and Construction  
Engineering Services for Project 22-2, Resurfacing of Various Streets, in an  
Amount Not To Exceed $251,110 and Authorizing its Execution  
Overview:  
The Engineering Division requested a proposal from Edwin Hancock  
Engineering Co. to provide design and construction engineering for the 2022  
Resurfacing of Various Streets project. Edwin Hancock has previously designed  
and managed local street resurfacing projects in the Village and is most  
qualified to perform these services. Design work for the project would start in  
January of 2022 so that the street resurfacing project can be designed in the  
spring with construction occurring in the summer and fall of 2022.  
AX.  
RES 21-316  
A Resolution Approving a Task Order for Professional Engineering Services  
with V3 Companies, Ltd. for Design and Construction Engineering Services  
for Project 22-1, Sewer Improvement, in an Amount Not to Exceed  
$214,393 and Authorizing its Execution  
Overview:  
The Engineering Division requested a proposal from V3 Companies to provide  
design and construction engineering for Project 22-1, Sewer Improvement. V3  
has previously designed and managed water and sewer projects in the Village  
and is most qualified to perform these services. Design work for the project  
would start in December so that the project could be designed in the spring  
with construction occurring in the summer and fall of 2022. The project  
includes sewer replacement and street reconstruction on Kenilworth from Lake  
to Ontario, Thomas from Grove to Linden, and Lenox from Elmwood to  
Ridgeland.  
AY.  
RES 21-321  
A Resolution Authorizing the Purchase of Excess Public Entity Liability  
Insurance, Excess Workers’ Compensation Insurance, Property Insurance,  
Crime Coverage, and Cyber Liability for the Village of Oak Park for Fiscal  
Year 2022 in an Amount Not to Exceed $649,664  
Overview:  
The Resolution authorizes the purchase of excess insurance for amounts over  
the Village’s self-insured retention amounts for coverage for public entity  
liability insurance, excess workers’ compensation insurance, property  
insurance, crime coverage, and cyber liability for the fiscal year 2022.  
AZ.  
ORD 21-93  
An Ordinance Amending Chapter 29 (“Administrative Adjudication”),  
Article 2 (“Administrative Adjudication of Parking Violations”), Section  
29-2-8 (“Response to a Notice of Violation; Failure to Respond; Default”) of  
the Oak Park Village Code  
Overview:  
As a consequence of the COVID-19 pandemic, there were some changes  
made to the parking citation adjudication process. Previously, if a citation  
was not paid or contested within 14 days, in order to contest the citation,  
the respondent was required to appear at a hearing. Due to the  
pandemic, to limit the number of persons entering Village Hall,  
respondents were allowed to contest citations online beyond the 14-day  
period. This change has been beneficial to respondents that have parking  
citations by extending the time they are allowed to contest a citation using  
the online process. Staff recommends adopting the ordinance to allow  
citations to be contested online and in writing without the necessity of a  
hearing beyond the 14-day period.  
BA.  
RES 21-322  
A Resolution Approving the Engagement of Attorneys/Law Firms for Legal  
Services to be Performed on Behalf of the Village of Oak Park for the 2022  
Fiscal Year  
Overview:  
Since 2012, it has been standard protocol for the Village Manager to bring all  
engagements for contractual legal services to the Village Board for  
authorization in the event that through the course of a calendar year the costs  
of services were to exceed $25,000.  
BB.  
MOT 21-122  
A Motion to Approve the 2022 Village Board Regular Meeting Calendar  
Overview:  
This is an annual action in which the Village Board shall give public notice of  
the schedule of its regular meetings at the beginning of the year.  
BC.  
RES 21-323  
A Resolution Approving a First Amendment to the Professional Services  
Agreement with Graef-USA Inc. to Change the Not to Exceed Amount from  
$125,000 to $134,000 and Authorizing Its Execution  
Overview:  
On March 22, 2021, the Village Board approved the use of sustainability funds  
to develop a comprehensive sustainability and climate action plan for Oak  
Park. On September 20, 2021, the Village Board approved the selection of  
GRAEF to assist with the development of the plan. On October 18, 2021, the  
Village Board of Trustees unanimously voted to approve a contract with GRAEF,  
including a detailed community engagement scope.  
The approved Climate Plan engagement strategy is both “broad” and “deep.”  
“Broad engagement” means providing every Oak Parker with an opportunity to  
provide input on the plan, through the highly interactive Climate Plan website,  
in-person events such as A Day In Our Village, and hosting a community  
discussion using the DIY Meeting Kit. “Deep engagement” means ensuring the  
participation of residents who are most vulnerable to the impacts of climate  
change, have borne the brunt of historical and ongoing inequities, and face  
economic barriers to participation in community engagement. To successfully  
reach these residents, a more tailored approach is required.  
The Climate Plan community engagement process has been structured to  
partner with community-based service agencies to conduct deep engagement,  
including Affinity Group and Human-Centered Design sessions. Affinity groups  
participants will devote significant time in assisting the Village in the creation  
of the Climate Plan, meeting monthly over a six-month period. Human-centered  
design sessions, which often include interviewing and observing individuals to  
learn about their daily experience, will be conducted in collaboration with  
community-based organizations that serve highly vulnerable community  
members, such unhoused individuals. Affinity group and human-centered  
design sessions will be co-hosted by community partners that formally partner  
with the planning team on recruiting participants, planning and facilitating  
each meeting, and distributing resources to participants.  
Exhibit C of the approved GRAEF PSA states that the Village will provide  
additional Sustainability funds to enable the full participation of community  
members and community partners in affinity group and human-centered design  
sessions. Staff have identified available $9,000 in unused funds from the  
Sustainability budget. These funds were originally budgeted for printing  
expenses related to community solar subscription outreach. This cost was  
subsequently absorbed the Village’s community solar vendor. These funds are  
currently unencumbered.  
Staff proposes to amend the GRAEF professional services agreement to include  
the available $9,000. GRAEF will be directed to use the additional funds to  
provide pass-through grants to community-based organizations who agree to  
host affinity groups and human-centered design sessions. The community  
partners will subsequently use the pass-through grant to distribute resources  
to community members who participate in affinity group and human-centered  
design sessions for the Climate Plan, and to defray the cost of organizational  
expenditures related the Affinity Group and Human-Centered Design sessions.  
BD.  
ORD 21-82  
An Ordinance Amending the Fiscal Year 2021 Annual Budget  
Overview:  
An ordinance is hereby presented to appropriate funds for FY21. On a  
continuous basis, staff evaluates all expenditures and certain adjustments  
must be made based on various circumstances. On a quarterly basis, these  
adjustments (amendments) are recommended to the Village Board for  
approval.  
For the Q4, 2021, the attached amendments for Board consideration includes  
reclassifications between or among accounts (new money is not requested), as  
well as a few new money requests. The details for each requested amendment  
are presented herein and summarized by Fund below.  
XII. Regular Agenda  
BE.  
RES 21-320  
A Resolution Approving a Nursing Services Agreement with Cassidy Olson,  
R.N., in an Amount Not to Exceed $40,000 Authorizing its Execution and  
Approval of $40,000 in American Rescue Plan Act (ARPA) Funds for the  
Position  
Overview:  
This position is a temporary nurse position for a one-year period to assist the  
Oak Park Public Health Department primarily with vaccinations as requested, in  
particular on weekends. The Village’s other nurses hired during COVID  
primarily work weekdays and evenings. The request is for the position to be  
paid from the Village’s ARPA funding.  
BF.  
RES 21-325  
A Resolution Authorizing the Submission of a New Grant Application for  
the Illinois Department of Public Health Cooperative Public Health Grant  
for Emergency Response in an Amount Not to Exceed $115,678 and  
Authorizing Submission of a New Grant Application for Two Fellow  
Positions from the United States Centers for Disease Control and  
Prevention (CDC) and the Council for State and Territorial Epidemiologists  
(CSTE) and the Use of American Rescue Plan Act (ARPA) Funds in an  
Amount not to Exceed $12,000 for the Positions and Approval of  
Subsequent Agreements and Authorizing their Execution  
Overview:  
The Health Department seeks approval to apply for grants for the following  
three new temporary positions: one (1) temporary 1-year epidemiologist that  
is primarily focused on COVID-19 and two (2) public health Fellows. The  
epidemiologist is funded by the Cooperative Agreement for Emergency  
Response position through the IDPH and the fellows are funded through the  
CDC and CSTE. The Fellows application requires an additional $12,000.  
Staff is requesting $12,000 in ARPA funds if the Village is selected as a  
fellow recipient.  
BG.  
RES 21-324  
A Resolution Authorizing the Submission of Annual Public Health Grants  
Applications with the Community Development Block Grant, the Cook  
County Department of Public Health, the Illinois Department of Human  
Services, the Illinois Department of Public Health, the Public Health  
Institute of Metropolitan Chicago, and the Shawnash Institute with an  
Anticipated Total Funding Amount of $1,048,545 and Approval of  
Subsequent Agreements, Including $34,000 in American Rescue Plan Act  
(ARPA) Funds for Fiscal Year 2022 for a Portion of Nurses’ Salaries, and  
Authorizing their Execution  
Overview:  
Annually, the Health Department seeks approval for the various grant  
funding applications it intends to seek in order to offset a portion of the total  
cost of providing public health services in Oak Park. Attached is a listing and  
overview of 14 grants being sought. In addition, the Village continues to  
receive grants funds to support the Public Health Department for COVID-19.  
These COVID-19 grants include the 2 FTE equivalent positions to continue in  
FY22 of which $34,000 in ARPA funds are needed in addition to the grants.  
BH.  
ORD 21-83  
An Ordinance Adopting the Budget for All Corporate Purposes of the  
Village of Oak Park, Cook County, Illinois in Lieu of the Appropriation  
Ordinance for the Fiscal Year Commencing on the First Day of January, 2022  
and Ending on the Thirty-First Day of December, 2022  
Overview:  
The Village Board held a Public Hearing on the Proposed FY22 Budget as well  
as held several Finance Committee and Special Board meetings to review the  
budget in detail. This item is the final action for adoption of the FY22 Budget.  
BI.  
ORD 21-71  
The Village of Oak Park’s Tax Year 2021 Property Tax Levy Ordinance  
Overview:  
Concurrent with the recommended adoption of the FY22 Budget, staff has  
calculated the revenue needs for all funds of the Village based upon the final  
recommendations contained in the FY22 Budget, as well as all ordinances  
presented to abate the collection of property taxes for debt service due to the  
availability of other sources of revenues. In the case of funds fully or partially  
funded from property taxes, State law requires that property taxes are  
calculated after considerations of all other funding sources have been  
reviewed.  
BJ.  
ORD 21-72  
An Ordinance for the Levy and Assessment of Taxes in the Amount of  
$725,000 for the 2021 Property Tax Year for Village of Oak Park Special  
Service Area Number One  
Overview:  
The Village levies a tax upon the geographic area often referred to as  
Downtown Oak Park. This area coincides with the legally designated Special  
Service Area Number One. This levy, against property within the district, is  
used for marketing of the business district.  
BK.  
ORD 21-73  
An Ordinance for the Levy and Assessment of Taxes in the Amount of  
$3,738 for the 2021 Property Tax Year for Village of Oak Park Special  
Service Area Number Eight  
Overview:  
The Village levies a tax upon the geographic area of the 1200 blocks of East,  
Columbian, Linden and Euclid Avenues referred to as Special Service Area  
Number Eight. This levy generates tax dollars to be used to offset the cost of  
Speed Tables installed in the 1200 block of East, Columbian, Linden and Euclid.  
BL.  
ORD 21-94  
An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8  
(“List of Licenses for Each License Class”), Section 3-8-1 (“Number of  
Licenses Permitted to be Issued Per License Class”) and Section 3-8-2  
(“Licenses by Name and Address Per License”) of the Oak Park Village Code  
for the Issuance of a Restaurant Class B-4 Liquor License to Oak Park  
Waffles, LLC  
Overview:  
Oak Park Waffles, LLC (“Oak Park Waffles”) seeks the issuance of a  
Restaurant Class B-4 liquor license for the property located at 726 Lake Street.  
BM.  
ORD 21-95  
An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8  
(“List of Licenses for Each License Class”), Section 3-8-1 (“Number of  
Licenses Permitted to be Issued Per License Class”) and Section 3-8-2  
(“Licenses by Name and Address Per License”) of the Oak Park Village Code  
for the Issuance of a Restaurant Class B-2 Liquor License to Lux Food  
Service LLC, DBA Kyuramen  
Overview:  
Lux Food Service LLC, DBA Kyuramen (“Kyuramen”) seeks the issuance of a  
Restaurant Class B-2 liquor license for the property located at 118 N. Marion  
Street.  
XIII. Call to Board and Clerk  
XIV. Adjourn