123 Madison Street  
Oak Park, Illinois 60302  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Tuesday, January 18, 2022  
7:00 PM  
Remote  
A Regular Meeting is being conducted remotely at 7:00 p.m. with live audio available  
and optional video. The meeting will be streamed live and archived online for  
which is available to Comcast subscribers on channel 6 and ATT Uverse subscribers  
on channel 99. Remote Meetings of the Oak Park Village Board of Trustees is  
authorized pursuant to Section 7 (e) of the Open Meetings Act. The Village President  
has determined that an in-person meeting is not practical or prudent due to the  
COVID-19 outbreak during the Governor’s disaster proclamation. It is also not  
feasible to have a person present at the Board’s regular meeting location due to  
public safety concerns related to the COVID-19 outbreak.  
The President and Board of Trustees welcome your statement into the public record of a  
meeting. Public statements of up to three minutes will be allowed during Non-Agenda  
public comment or Agenda public comment, as an individual designates. Please follow  
the instructions to participate remotely. You may also communicate with the Village  
Board at 708.358.5784 or email board@oak-park.us. Questions regarding public  
comment can be directed to 708-358.5672 or email clerk@oak-park.us  
Instructions for Non-Agenda Public Comment  
Non-Agenda public comment is a time set aside at the beginning of each Village Board  
meeting for public statements about an issue or concern that is not on that meeting’s  
agenda. Send a request to state your comments during the virtual meeting by 5pm the  
day of the Village Board meeting to publiccomment@oak-park.us. If email is not an  
option, call the Village Clerks Office by 5 pm prior to the meeting at 708-358-5660. You  
will be sent instructions on how to participate during the virtual meeting. Non-agenda  
public comment will be limited to 30 minutes with a limit of three minutes per statement.  
If comment requests exceed 30 minutes, public comment will resume after the items  
listed under the agenda are complete.  
Instructions for Agenda Public Comment  
Public statements will be allowed for an agenda item. Individuals are asked to email a  
request to speak during the virtual meeting to publiccomment@oak-park.us, no later  
than 5 p.m. prior to the start of the meeting. Instructions will be sent to you regarding  
participation. If email is not an option, call the Village Clerks Office by 5 pm prior to the  
meeting at 708-358-5660. The Village Board permits a maximum of five statements for  
each side of any one topic that is scheduled for or has been the subject of a public  
hearing by a designated hearing body. These items are noted with (*) on the agenda.  
I. Call to Order  
II. Roll Call  
III. Agenda Approval  
IV. Minutes  
A.  
Motion to Approve Minutes from Regular Remote Meeting of December 6,  
2021 and Special Remote Meeting of January 10, 2022 of the Village Board.  
Overview:  
This is a motion to approve the official minutes of meetings of the Village  
Board.  
V. Non-Agenda Public Comment  
VI. Village Manager Reports  
VII. Village Board Committees & Trustees Liaison Commission Reports  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
VIII. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
B.  
Board & Commission Vacancy Report for January 18, 2022.  
IX. Citizen Commission Appointments, Reappointments and Chair Appointments  
Names are forwarded from the Citizens Involvement Commission to the Village Clerk and  
then forwarded to the Village President for recommendation. If any appointments are  
ready prior to the meeting, the agenda will be revised to list the names.  
C.  
Motion to Consent to the Village President’s Appointment of:  
Citizen Involvement Commission - Sheila Wesonga, Appoint as Member  
Community Development Citizens Advisory Committee - Gregory Buchanan,  
Appoint as Member  
Disability Access Commission - Gary Arnold, Appoint as Member  
Disability Access Commission - Gabriela Sierra, Appoint as Member  
X. Consent Agenda  
D.  
E.  
F.  
A Resolution Approving a Task Order for Professional Engineering Services  
with Baxter & Woodman, Inc. for Design Engineering Services for the  
Project 23-1, Water and Sewer Improvement Project, in an Amount Not To  
Exceed $256,000 and Authorizing its Execution  
Overview:  
The Engineering Division requested a proposal from Baxter & Woodman to  
provide design engineering for the 23-1 Water and Sewer Improvement Project.  
Baxter & Woodman has previously designed and managed water projects in  
the Village, has available staff, and is most qualified to perform these services.  
Design work for the project would start in February so that the project could be  
designed in the spring and summer and the construction project bid in the fall  
of 2022 for construction to occur in 2023. The project includes water and  
sewer replacement and street reconstruction on South Boulevard from Home to  
Kenilworth, Euclid from South Boulevard to Lake Street, and Augusta from  
Lombard to Austin Boulevard.  
A Resolution Approving a Professional Services Agreement with AECOM  
Technical Services, Inc. for Engineering Services for Pavement Management  
Program Support in an Amount Not to Exceed $69,680, Authorizing its  
Execution and Waiving the Village’s Request for Proposals/Bidding Process  
for the Agreement  
Overview:  
The Engineering Division requested a proposal from AECOM to provide  
engineering services to manage the Village’s pavement condition database  
and to inspect and score the alley pavements for determining future budgets  
and capital improvement locations. AECOM developed the existing roadway  
condition database and management plan in 2021 and is best qualified to  
maintain and update this database as well as input alley conditions into the  
database. These databases and pavement conditions are used as the basis for  
determining future capital improvement budgets and locations for road and  
alley projects.  
A Resolution Approving a Second Amendment to the Independent  
Contractor Agreement with JLJ Contracting, Inc. for the Construction of an  
Enclosure Adjacent to the Northeast Elevator/Stair Tower on the Second  
Level of the Village-Owned Oak Park River Forest High School Parking  
Structure to Change the Not-To-Exceed Amount From $76,400.00 to  
$80,050.00 and Authorizing Its Execution.  
Overview:  
A second change order is needed for the agreement with JLJ Contracting, Inc.  
for the Elevator/Stair Tower Enclosure Project at the Oak Park River Forest High  
School Parking Structure due to additional costs to furnish and install two (2)  
custom metal pieces of flashing.  
G.  
A Resolution Approving the Renewal of the Independent Contractor  
Agreement with Allied Garage Door, Inc. for an Amount Not to Exceed  
$35,000.00 in Fiscal Year 2022 and Authorizing its Execution  
Overview:  
This agreement is for maintaining and repairing overhead doors at the Public  
Works Center, Water Pumping Stations, Fire Stations, Village Hall, and Parking  
Garages. The first year of the agreement with Allied Garage Door expired on  
December 31, 2021. The agreement allows for a one-year renewal.  
H.  
A Resolution Approving the Renewal of the Independent Contractor  
Agreement with Construction by Camco, Inc. for the 2022 Water Service  
Line Replacement Program in an Amount Not to Exceed $200,000.00 and  
Authorizing its Execution  
Overview:  
This agreement provides for the replacement of the Village’s portion of potable  
lead water service lines throughout the village. As residents replace their  
portion of the lead water service line with copper pipe the Village will replace  
their side at no charge to the resident. The Village hired a contractor to assist  
in completing this work. Construction by Camco, Inc. performed this work last  
year after a competitive bidding process. The Agreement provides for two  
possible one-year renewals. It is proposed to exercise the first of the two  
possible renewals with Construction by Camco, Inc. for the fiscal year 2022  
water service line replacement program.  
I.  
A Resolution Approving a Purchase Price Agreement with Ferguson  
Enterprises, LLC, d/b/a Ferguson Waterworks, for Materials for Repair of  
Water Mains and Sewer, Fire Hydrants, Water Services and Sewer Services  
in an Amount Not to Exceed $30,000.00 in Fiscal Year 2022 and Authorizing  
its Execution  
Overview:  
The Water and Sewer Division of the Public Works Department is responsible  
for maintaining the water distribution and sewer collection systems in the  
Village. The department annually seeks competitive bids for water main parts  
and materials and sewer pipe parts and materials.  
J.  
A Resolution Approving Expenditures For Annual Support Services with  
Bellefeuil, Szur & Associates in an Amount Not to Exceed $55,000 for Fiscal  
Year 2022 Pursuant to the Software License and Services Agreement Dated  
July 20, 2016  
Overview:  
Pursuant to the Software and License Services Agreement between the Village  
and BS&A, the Village must pay an annual amount which covers normal  
software maintenance and annual license fees. BS&A software includes  
General Ledger, Accounts Payable, Accounts Receivable, Fixed Assets, Payroll,  
Purchasing, etc.  
K.  
A Resolution Approving Expenditures For Annual Credit/Debit Card  
Merchant Processing Services with Chase Paymentech in an Amount Not  
to Exceed $60,000 for Fiscal Year 2022  
Overview:  
The Village utilizes the services of Invoice Cloud Inc. to process various  
transactions paid online. Chase Paymentech works in conjunction with Invoice  
Cloud as the credit card merchant processor and fees are based on both  
volume and dollar amount of all transactions paid online.  
L.  
A Resolution Approving Annual Expenditures For Credit/Debit Card  
Merchant Processing Services With Heartland Payment Systems in an  
Amount Not to Exceed $100,000 for Fiscal Year 2022 Pursuant to the  
Pricing Agreement Dated February 11, 2013, from Heartland Payment  
Systems  
Overview:  
The Village utilizes Heartland Payment Systems (HPS) for processing  
credit/debit card transactions that are performed over the counter at Village  
Hall. The cost of each transaction depends on the amount and the brand of  
the card being used (Visa, MasterCard, Discover) as well as specific benefits  
offered by the card issuer (i.e. rebate points).  
M.  
A Resolution Approving Annual Expenditures For Monthly Bank Fees with  
Huntington National Bank in an Amount Not to Exceed $30,000 for Fiscal  
Year 2022 Pursuant to Huntington National Bank’s Designation as a Village  
of Oak Park Authorized Depository  
Overview:  
The Village utilizes the services of Huntington National Bank for its primary  
checking account as well as several smaller accounts in which the Village is  
legally required to keep certain funds separate. Huntington assesses monthly  
service charges as well as transaction fees (i.e. ACH deposits for payroll) for  
each active bank account.  
N.  
A Resolution Approving Expenditures For Annual Online Bill Payment  
Services with Invoice Cloud, Inc. in an Amount Not to Exceed $60,000 for  
Fiscal Year 2022 Pursuant to the Billing Services Agreement with Invoice  
Cloud, Inc. Dated December 11, 2017  
Overview:  
The Village utilizes the services of Invoice Cloud, Inc. for water/sewer/refuse  
invoicing and as well as payment processing for online transactions for  
Cityview transactions.  
O.  
A Resolution Approving Expenditures for Annual License, Usage, and  
Support Fees for Workforce Ready Software with Kronos Incorporated in  
an Amount Not to Exceed $33,400 for Fiscal Year 2022 Pursuant to the  
Agreement with Kronos Incorporated Dated June 19, 2017  
Overview:  
As outlined within the executed agreements with Kronos Incorporated, the  
Village must pay an annual license and usage fees based on the number of  
current licenses. This is invoiced on a monthly basis and averages  
approximately $2,780 per month which includes Kronos Workforce Ready HR  
and Timekeeping.  
P.  
A Resolution Approving Expenditures For Annual Unified Parking Citation  
and Permit Management System Services with Passport Labs, Inc. in an  
Amount Not to Exceed $250,000 for Fiscal Year 2022 Pursuant to the  
Professional Serves Agreement with Passport Labs, Inc. Dated September 6,  
2018  
Overview:  
The Village previously adopted Resolutions 14-21 and 18-872 to execute  
agreements with Passport for services related to the issuance of electronic  
parking permits and vehicle stickers, mobile parking meter payments, and the  
issuance of parking citations. In addition, the Passport passes through fees  
related to printing and postage for fines.  
Q.  
A Resolution Approving Expenditures For Annual Postage Replenishment  
With the United States Postal Service in an Amount Not to Exceed  
$125,000 for Fiscal Year 2022  
Overview:  
Each year, each operating department budgets an estimated amount to cover  
its postage needs throughout the year. Postage usage is monitored and  
recorded based on codes entered into the NeoPost machine and allocated to  
the budget pursuant to these codes.  
R.  
A Resolution Approving Annual Expenditures for Office Supplies With  
Warehouse Direct, Inc. in an Amount Not to Exceed $56,000 for Fiscal Year  
2022 Pursuant to the Purchase Price Agreement with Warehouse Direct,  
Inc. Dated July 31, 2018  
Overview:  
The Village previously executed an Agreement with Warehouse Direct as  
authorized by Resolution 18-926 to serve as the Village’s primary contractor for  
basic office supplies. Please note that this Agreement does not preclude the  
Village from conducting business with other office supply companies as may  
be determined to be in the best interest of the Village.  
S.  
A Resolution Authorizing Annual Expenditures for Digital Communications  
Services in an Amount Not to Exceed $36,408.09 for Fiscal Year 2022  
Pursuant to a Master Subscription Agreement with Granicus, LLC Dated  
January 18, 2020  
Overview:  
The Village of Oak Park has relied on components of the Granicus government  
transparency suite that has served the Village in increasingly broader ways  
since 2011. The contract approved last year included pricing for 2022 and  
2023, but this is the first year the cost has exceeded the Village Manager’s  
spending authority. In addition, the Village Clerk has worked with Granicus  
representatives to integrate an additional electronic module that will provide  
for more robust management of the Village’s boards, commissions, and  
committees.  
T.  
A Resolution Authorizing the Execution of a Settlement Agreement in Cook  
County Circuit Court Case Number 2020 L 010056  
Overview:  
It is requested that the Village Board authorize the execution of a settlement  
agreement in Cook County Circuit Court Case Number 2020 L 010056  
U.  
V.  
A Motion to Approve the December 2021 Monthly Treasurer’s Report for  
All Funds  
Overview:  
The unaudited December 31, 2021, report is hereby presented pursuant to 65  
ILCS 5/3.1-35-45 summarizing the Village’s cash and investment balances.  
A Motion to Approve the Bills in the Amount of $8,528,187.17 from  
November 23, 2021, through January 6, 2022  
Overview:  
Attached is the regular list of bills paid through the Village’s accounts payable  
(AP) system for the period beginning November 23, 2021, through January 6,  
2022.  
W.  
A Motion to Approve the Unaudited Year-to-Date Quarterly Financial  
Report as of December 31, 2021  
Overview:  
On a quarterly basis, the Finance Department prepares and provides a  
quarterly financial report to Village Management and the Village Board which  
assesses year-to-date revenues and expenditures.  
XI. Regular Agenda  
X.  
Concur with the Plan Commission’s Recommendation and Adopt an  
Ordinance Granting a Special Use Permit for a Major Planned Development  
Containing a Six Story Residential Building Consisting of 45 Dwelling Units  
and Parking at the Property Located at 7 Van Buren Street  
Overview:  
The applicant is requesting to construct a six (6) story mixed income apartment  
building with 45 dwelling units and seventeen (17) on-site parking spaces located  
at the southwest corner of Van Buren Street and Austin Boulevard. This  
development will replace an existing mixed income two story building. This is a  
companion application with ORD 22-4, the Vacation of a portion of the Van Buren  
Street right-of-way. The full application can be found on the Village’s website here:  
n>  
Y.  
Concur with the Plan Commission’s Recommendation and Adopt an  
Ordinance Authorizing the Vacation of a Certain Portion of Van Buren  
Street located between Austin Boulevard and the North-South Alley West  
of 7 Van Buren Street in the Village of Oak Park, Cook County, Illinois  
Overview:  
Oak Park Residence Corporation submitted a request to vacate a portion of Van  
Buren Street associated with their proposed residential development located at  
7 Van Buren Street. This is a companion ordinance with ORD 22-3 regarding a  
planned development application.  
Z.  
A Resolution Authorizing the Creation of an Oak Park Vaccination  
Requirement Order - Continued Business Assistance Grant Program and  
request the use of American Rescue Plan Act Funding in an Amount Not to  
Exceed $150,000 and Approving Guidelines for the Program  
Overview:  
The Village is committed to assisting Oak Park businesses as we move through  
the Covid-19 emergency. In addition to the previously approved and  
implemented business assistance grant programs, the Village is seeking to  
assist food sales/foodservice and restaurant businesses who are subject to the  
Village’s December 30, 2021 Covid-19 Public Health Proof of Vaccination in  
Public Spaces order, in defraying expenses related to enforcing said order. The  
proposed Oak Park Vaccination Requirement Order - Continued Assistance  
Business Grant Program will make $1,000 of American Rescue Plan Act  
resources available to each Oak Park licensed business subject to the new  
health order.  
AA.  
A Motion to Concur with the Transportation Commission’s  
Recommendation to Not Add Y-7 Permit Parking and Not Remove Current  
Daytime Restrictions on the West Side of the 500 Block of S. Cuyler  
Avenue, Between 511 and 531 S. Cuyler Avenue.  
Overview:  
Parking Lot 44, located at 301 Madison Street, will close to permit holders  
effective February 28, 2022. To mitigate this future parking loss, staff  
recommended adding overnight on-street permit parking, as part of the Y-7  
Zone, on the west side of the 500 Block of S. Cuyler Avenue, between 511 and  
531 S. Cuyler. The Commission ultimately denied the staff’s recommendation.  
This addition would allow for approximately eleven (11) permitted parking  
spaces. As is required by Village Ordinance, this recommended area is the  
street frontage of the 500 block within 750 feet from an existing R-7 zoned  
parcel.  
XII. Call to Board and Clerk  
XIII. Adjourn