123 Madison Street

Oak Park, Illinois 60302

www.oak-park.us

Village of Oak Park

Meeting Agenda

President and Board of Trustees

Tuesday, June 21, 2022

7:00 PM

Remote

A Regular Meeting is being conducted remotely at 7:00 p.m. with live audio available

and optional video. The meeting will be streamed live and archived online for

on-demand viewing at www.oak-park.us/boardtv as well as cablecast on VOP-TV,

which is available to Comcast subscribers on channel 6 and ATT Uverse subscribers

on channel 99. Remote Meetings of the Oak Park Village Board of Trustees is

authorized pursuant to Section 7 (e) of the Open Meetings Act. The Village President

has determined that an in-person meeting is not practical or prudent due to the

COVID-19 outbreak during the Governor’s disaster proclamation. It is also not

feasible to have a person present at the Board’s regular meeting location due to

public safety concerns related to the COVID-19 outbreak.

The President and Board of Trustees welcome your statement into the public record of a

meeting. Public statements of up to three minutes will be allowed during Non-Agenda

public comment or Agenda public comment, as an individual designates. Please follow

the instructions to participate remotely. You may also communicate with the Village

Board at 708.358.5784 or email board@oak-park.us. Questions regarding public

comment can be directed to 708-358.5672 or email clerk@oak-park.us.

Instructions for Non-Agenda Public Comment

Non-Agenda public comment is a time set aside at the beginning of each Village Board

meeting for public statements about an issue or concern that is not on that meeting’s

agenda. Send a request to state your comments during the virtual meeting by 5:00 p.m.

the day of the Village Board meeting to publiccomment@oak-park.us. If email is not an

option, call the Village Clerks Office by 5:00 p.m. prior to the meeting at 708-358-5660.

You will be sent instructions on how to participate during the virtual meeting.

Non-agenda public comment will be limited to 30 minutes with a limit of three minutes

per statement. If comment requests exceed 30 minutes, public comment will resume

after the items listed under the agenda are complete.

Instructions for Agenda Public Comment

Public statements will be allowed for an agenda item. Individuals are asked to email a

request to speak during the virtual meeting to publiccomment@oak-park.us, no later

than 5:00 p.m. prior to the start of the meeting. Instructions will be sent to you regarding

participation. If email is not an option, call the Village Clerks Office by 5:00 p.m. prior

to the meeting at 708-358-5660. The Village Board permits a maximum of five

statements for each side of any one topic that is scheduled for or has been the subject

of a public hearing by a designated hearing body. These items are noted with (*) on the

agenda.

I. Call to Order

II. Roll Call

III. Agenda Approval

IV. Minutes

ID 22-205

Motion to Approve Minutes from Regular Remote Meeting of June 6, 2022

and Special Remote Meeting of June 13, 2022 of the Village Board.

Overview:

This is a motion to approve the official minutes of meetings of the Village

Board.

V. Non-Agenda Public Comment

VI. Proclamation

MOT 22-66

A Motion to Approve a Proclamation of Appreciation for Reverend John

W. McGivern June 26, 2022

Overview:

This is a motion to approve Village President Scaman proclaiming June 26,

2022 as appreciation day for Reverend John W. McGivern.

MOT 22-68

A Motion to Approve a Proclamation Honoring Public Works Director John

Wielebnicki on the Occasion of His Retirement.

Overview:

This is a motion to approve Village President Scaman proclamation honoring

Public Works Director Wielebnicki on his retirement.

VII. Village Manager Reports

ID 22-203

Oak Park and River Forest High School District No. 200 Presentation on

Proposed Athletic Field Renovations

VIII. Village Board Committees & Trustee Liaison Commission Reports

This section is intended to be informational. If there are approved minutes from a recent

Committee meeting of the Village Board, the minutes will be posted in this section.

IX. Citizen Commission Vacancies

This is an ongoing list of current vacancies for the Citizens Involvement Commissions.

Residents are encouraged to apply through the Village Clerk’s Office.

ID 22-206

Board & Commission Vacancy Report for June 21, 2022.

X. Citizen Commission Appointments, Reappointments and Chair Appointments

Names are forwarded from the Citizens Involvement Commission to the Village Clerk and

then forwarded to the Village President for recommendation. If any appointments are

ready prior to the meeting, the agenda will be revised to list the names.

ID 22-207

Motion to Consent to the Village President’s Appointment of:

Aging in Place Commission - Monika Robinson, Reappoint as Member

Community Relations Commission - Glenn Brewer, Reappoint as Member

XI. Consent Agenda

MOT 22-57

A Motion to Receive the Fiscal Year 2021 Annual Comprehensive Financial

Report (ACFR) and Supporting Documents as Reviewed by the Finance

Committee on June 13, 2022

Overview:

On June 13, 2022, the Village Board reviewed and discussed the independent

annual audit (ACFR) and related documents such as the communication letters,

for the year ending December 31, 2021. This action is the official receipt of

the audit by the Village’s independent auditing firm, Sikich. Additionally, the

Village must file the audit with the State by June 30, 2022.

MOT 22-58

A Motion to Receive the Fiscal Year 2021 Single Audit Report as Reviewed

by the Finance Committee on June 13, 2022

Overview:

As required by Federal and State granting agencies, any fiscal year the Village

expends $750,000 or more in Federal grant proceeds (which either originate

directly from the Federal government or are distributed as a pass-through from

the State or County government), a single audit is required. The Single Audit

was performed by Sikich LLP at the same time the regular financial audit was

completed and must be filed 30 days after the Single Audit is received from the

auditor or nine months after fiscal year-end (which would be September 30,

2021), whichever occurs first. The 2021 Single Audit will be officially filed

with the Federal Clearinghouse as required.

MOT 22-45

A Motion to Approve the Bills in the Amount of $5,812,978.12 from April

22, 2022, through May 27, 2022

Overview:

Attached is the regular list of bills paid through the Village’s accounts payable

(AP) system for the period beginning April 22, 2022, through May 27, 2022.

MOT 22-46

A Motion to Approve the April 2022 Monthly Treasurer’s Report for All

Funds

Overview:

The unaudited April 30, 2022, report is hereby presented pursuant to 65 ILCS

5/3.1-35-45 summarizing the Village’s cash and investment balances.

RES 22-129

A Resolution Approving a Purchase Price Agreement with Air One

Equipment, Inc. for the Purchase of Fire Hose in an Amount Not to Exceed

$47,850 and Authorizing its Execution

Overview:

Air One Equipment, Inc. was selected as the vendor for the Fire Department to

purchase fire hose as needed during the 2022 fiscal year. Air One Equipment,

Inc. produced the lowest bid compared to the results found in Sourcewell’s

Cooperative Joint Purchasing Program.

RES 22-130

A Resolution Approving Program Year (PY) 2022 Community Development

Block Grants (CDBG) Funding Recommendations and Releasing the Draft PY

2022 Action Plan for Public Comment.

Overview:

As part of the five-year Program Year (PY) 2020-2024 Consolidated Plan for

Housing and Community Development (“Con Plan”) that guides decisions for

allocating Community Development Block Grant funds, the Village has

prepared the draft PY 2022 Action Plan, which includes proposed CDBG

activities that the Community Development Citizens Advisory Committee

(“CDCAC”) recommended and that the Board is now being asked to approve.

RES 22-134

A Resolution Approving the Release of a Mortgage Granted to the Oak

Park Residence Corporation in the Amount of $135,663.00 for the Property

Located at 7 Van Buren Street and Authorizing Its Execution

Overview:

The Oak Park Residence Corporation (OPRC) mortgaged 7 Van Buren, Oak Park

IL 60302, on October 25, 2004, in the amount of $135,663.00. This mortgage is

scheduled for repayment to the Village of Oak Park on October 25, 2024.

Community Development Block Grant (CDBG) Revolving Loan Funds were used

to mortgage this property in 2004. The Oak Park Residence Corporation is

requesting the Village to amend this loan to be utilized as a grant.

RES 22-140

A Resolution Approving the Renewal of the Professional Services

Agreement with Alarm Detection Systems, Inc. for Burglar and Fire Alarm

System Monitoring and Maintenance for Village-Owned Buildings for a

Seven-Month Period in an Amount Not to Exceed $17,304.36 and

Authorizing its Execution.

Overview:

The Village’s current burglar and fire alarm monitoring and maintenance

company is Alarm Detection Systems, Inc. (ADS). ADS provides services for the

following Village-owned buildings: Village Hall, Public Works Center, three fire

stations, three water pumping stations, three Village-owned parking structures,

and the Metra Station. This agenda item is for the renewal of the Professional

Services Agreement through the end of Fiscal Year 2022.

RES 22-155

A Resolution Approving An Agreement for Regulation of Parking of Motor

Vehicles and Traffic with the 1120 Club Condominium Association and

Authorizing Its Execution

Overview:

The Village currently has permanent easement to ensure public passage of

vehicles and pedestrians over the private drive off of Lake Street between 1128

Lake Street and 1120 Lake Street. The permanent easement does not give the

Village to enforce parking restrictions on the private drive. The Village

negotiated the Agreement for Regulation of Parking of Motor Vehicles and

Traffic with the 1120 Club Condominium Association. If approved, the Village

will be able to issue parking citations for drivers parked on the private drive

where no parking signs are posted.

RES 22-156

A Resolution Approving a Parking Lot Temporary License Agreement with

Careful Peach Boutique for a One-Day Bastille Day Event on July 16, 2022,

and Authorizing its Execution

Overview:

This is a Parking Lot License Agreement that would authorize Careful Peach

Boutique to use two (2) parking spaces in Lot 10 at the corner of Marion Street

and North Blvd for a one-day event on July 16, 2022.

RES 22-148

Resolutions Approving Amendments to the Subrecipient Grant

Agreements with Various Not-For-Profit Entities which provided

Community Development Block Grant - Coronavirus (CDBG-CV) Funds to

Raise the Funding Allotted to the Entities by an Additional $57,515 and

Authorizing Execution of the Amendments

Overview:

On May 16, 2022, the Village approved a motion to reallocate $57,515 in

unspent CDBG-CV funding (Business Assistance Loan Program) to CDBG-CV

Public Service funding. The reallocation will increase the Public Service funding

from $162,107 to $219,622. The Village received $1,259,754 in CDBG-CV

funds. In 2020, the Village Board designated $550,000 of the CDBG-CV funds

for the DCS Department to administer a Business Assistance Loan Program to

assist Oak Park businesses in the creation and/or retention of jobs for workers

with incomes at or below 80% of the AMI for Cook County. This Business

Assistance grant program was one of four business assistance programs the

board would go on to create. From 2020 through 2021, 84 grant applications

were approved and a total of $492,485 was loaned out to Oak Park businesses

as a part of this one specific business assistance program, leaving $57,515 in

unspent program funds.

RES 22-153

A Resolution Approving an Independent Contractor Agreement with

Enviroplus, Inc. to Conduct Asbestos Removal and Abatement at the South

Fire Station as Part of the South Fire Station Renovations Project in an

Amount Not to Exceed $43,750.00 and Authorizing its Execution

Overview:

A recent asbestos survey conducted at the south fire station revealed the

presence of asbestos in various areas inside the south fire station. Pending

approval of the Village Board, asbestos removal and abatement would be

completed by a certified asbestos removal contractor as part of the South Fire

Station Bunk Room, Locker Room, and Restroom Renovations Project.

RES 22-154

A Resolution Approving a Purchase Price Agreement with The Terramar

Group, Inc. d/b/a Fleet Safety Supply for Emergency Lighting and Sound

Equipment for Vehicles in an Amount Not to Exceed $55,000.00 and

Authorizing its Execution

Overview:

The Fleet Services Division of the Public Works Department is responsible for

equipping Village vehicles and equipment with emergency lighting and sound

equipment. The division annually seeks competitive bids for this equipment.

The low responsive bidder for the 2022 purchases is the Terramar Group, Inc.

d/b/a Fleet Safety Supply.

RES 22-161

A Resolution Approving an Extension of an Agreement for the Operation

and Maintenance of a Station Facility Located Between Harlem Avenue

and Marion Street between the Commuter Rail Division of the Regional

Transportation Authority (Metra) and the Village of Oak Park Through

December 31, 2022, and Authorizing its Execution

Overview:

The Agreement between the Village of Oak Park and Metra for the Operation

and Maintenance of the Oak Park Metra Station expired on March 5, 2021.

This item will formally allow the Village and Metra to continue to operate

under the same lease terms on a month-to-month basis until a successor

agreement is approved.

RES 22-166

A Resolution Approving a Memorandum of Understanding Between West

Suburban Municipalities and Cross-Community Climate Collaborative and

Authorizing its Execution

Overview:

President Scaman requested that this item be placed on the agenda for

consideration by the Board. The Memorandum of Understanding creates a

collaboration between west suburban municipalities, including Oak Park, to

promote sustainability goals.

ORD 22-47

Concur with the Zoning Board of Appeals’ Recommendation and Adopt an

Ordinance Granting a Special Use Permit to Operate a Massage Service

Establishment at 1041 Chicago Avenue

Overview:

The applicant is requesting a special use permit to operate a massage service

establishment in an existing mixed-use building on Chicago Avenue. The

applicant has been in business for several years at another location in Oak

Park. The Zoning Board of Appeals held a public hearing for the request.

ORD 22-48

Concur with the Zoning Board of Appeals’ Recommendation and Adopt an

Ordinance Granting a Special Use Permit to Operate a Reception/Banquet

Facility at 6435 North Avenue for a One-Year Period

Overview:

The applicant is requesting a special use permit for a reception/banquet

facility within a multi-tenant building. The use of the facility will be shared

with a church and will have limited hours of operation.

ORD 22-49

An Ordinance Granting an Extension of the Waiver and Suspension of the

Right of Way Obstruction Permit Fee and Parking Obstruction Fee for the

Planned Development at 261 Washington Boulevard.

Overview:

Due to site constraints and to maintain safe and passable conditions for

pedestrians and vehicles on Washington Boulevard throughout construction,

Village Parking Lot 46E is needed to ensure construction traffic has adequate

ingress/egress to/from the rear of the development site. Staff recommends the

Village extend the waiver and suspension of the Right of Way Obstruction

Permit Fee and Parking Meter Obstruction Fee from July 1, 2022, through

September 30, 2022.

XII. Regular Agenda