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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 23-171    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 5/15/2023 Final action: 5/15/2023
Title: A Resolution Authorizing the Purchase of One 2022 Ford F250 Pickup Truck with Plow from Rizza Ford of Orland Park, Illinois in an Amount Not to Exceed $58,927.26 and Waiving the Village's Bid Process for the Purchase
Attachments: 1. Resolution - 2022 Ford F250 Purchase, 2. Attachments - 2022 Ford F250 Purchase
Submitted By
Rob Sproule, Public Works Director

Reviewed By
A.M. Zayyad, Deputy Village Manager

Agenda Item Title
Title
A Resolution Authorizing the Purchase of One 2022 Ford F250 Pickup Truck with Plow from Rizza Ford of Orland Park, Illinois in an Amount Not to Exceed $58,927.26 and Waiving the Village's Bid Process for the Purchase

End
Overview
Overview
The Fiscal Year 2023 Water and Sewer Fund includes the replacement of one (1) 2013 Ford Transit Connect, which is to be replaced with one (1) 2022 Ford F250 Pickup truck with plow. The Rizza unit is one of the few 2022/2023 Ford Pickup W Plows to become available that has comparable specifications to the Village's requirements.

On May 01, 2023, the Village Manager authorized the purchase of this vehicle pursuant to Section 2-6-10 of the Oak Park Village Code which allows for purchases "without formal advertising with the approval of the Village Manager, when it is in the best interest of the Village and when it is impractical to convene a meeting of the Board of Trustees."

End
Recommendation
Recommendation
Adopt the Resolution.

Background
2022 and 2023 model-year vehicles are representing a unique procurement challenge. Manufacturers are facing supply chain constraints and labor shortages. This is resulting in limited availability, increased cost, and procurement confirmations outside of typical ordering timelines. In the past, the Fleet Division would typically receive notice of fleet vehicle ordering windows in the first few months of the calendar year for the existing vehicle model year with delivery expected in the summer to early fall. Several orders placed for 2022 were canceled, and 2023 vehicles have no guarantee of being produced by the manufacturers.

The Village Manager authorized the purchase of this vehicle pursuant to Section 2-6-10 of the Oak Park Village Code which allows for purchases "without formal advertising with the approval of the Village Manager, when it is in the bes...

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