Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 23-185    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 6/5/2023 Final action: 6/5/2023
Title: A Resolution Approving an Independent Contractor Agreement with Total Parking Solutions, Inc. for the Purchase and Installation of Twenty-Eight (28) Cale Paystations and Associated Work as a Sole Source Preferred Vendor in an Amount Not to Exceed $262,220.00, Authorizing its Execution and Waiving the Village's Bid Process.
Attachments: 1. Resolution, 2. Independent Contractor Agreement, 3. TPS Proposal 04.28.pdf
Submitted By
Tammie Grossman, Director of Development Customer Services

Reviewed By
A.M. Zayyad, Deputy Village Manager

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Total Parking Solutions, Inc. for the Purchase and Installation of Twenty-Eight (28) Cale Paystations and Associated Work as a Sole Source Preferred Vendor in an Amount Not to Exceed $262,220.00, Authorizing its Execution and Waiving the Village's Bid Process.

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Overview
Overview
The Contractor, Total Parking Solutions, Inc., shall provide twenty-eight (28) Cale paystations inclusive of installation and pouring of concrete pads where necessary, one year of Weboffice (back-office software), and one year of service and maintenance coverage. This agreement will continue the Village's plan to convert legacy coin-operated parking meters to pay stations. In 2017, this vendor participated in a bid process as part of a paystation pilot program. Since that time, Total Parking Solution was the selected vendor for installing all parking paystations. Staff recommends continuing with Total Parking Solutions for consistency in the technology.

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Recommendation
Recommendation
Approve the Resolution.

Background
In 2017, the Village administered an open pilot program with vendors that provide parking paystations. A total of four (4) vendors participated. The requirement for the pilot program was that the paystations have the ability to provide pay-by-plate programming in addition to other standard parking payment methods. After months of usage, staff and customer feedback, and vetting of the technology, it was determined that two (2) vendors had the type of equipment, back office, and service needed to fulfill the needs of the parking system. Cale and Parkeon were invited to participate in a Competitive Bid Process to determine the best vendor and long-term provider of paystations for the Village of Oak Park. Of the two companies, the low responsible bidder w...

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