Submitted By
Bill McKenna, Village Engineer
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving an Amendment to the Task Order for Design and Construction Management of the Public Works Wash Bay Improvement Project to Change the Not to Exceed Amount from $19,500 to $47,500 and Authorizing its Execution
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Overview
Overview
In 2022 the Village approved a Task Order with TranSystems Corporation for the design and construction management of the Public Work’s Wash Bay Improvement Project. During the construction of the project differing site conditions were encountered primarily related to intermediate slab slopes and an existing waterproofing membrane that were not identified on the existing as-built plans for the building. These new conditions required additional hours for redesigning the project and working with the contractor on solutions. In addition to these changes during construction, TranSystems required additional hours beyond the original scope during the design due to changes in the building’s plumbing that were also not shown on the as-built plans. All these changes amount to $28,000 and adjust the contract amount from $19,500 to $47,500. There are available funds in the FY23 Budget to cover these additional costs.
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Recommendation
Recommendation
Approve the Resolution.
Background
In 2022 the Village approved a Task Order with TranSystems Corporation for the design and construction management of the Public Work’s Wash Bay Improvement Project. During the construction of the project differing site conditions were encountered primarily related to intermediate slab slopes and an existing waterproofing membrane that were not identified on the existing as-built plans for the building. These unforeseen conditions required redesign for multiple issues for waterproofing, drainage, grading, and reviewing new materials and solutions proposed by the contractor. In addition to these changes during construction, TranSystems required additional hours beyond the original scope during the design due to changes in the building’s plumbing that were also not shown on the as-built plans. All these changes amount to $28,000 and adjust the contract amount from $19,500 to $47,500. There are available funds in the FY23 Budget to cover these additional costs.
Fiscal Impact
The FY23 Budget includes $2,500 for the construction management of the Public Works Wash Bay project in the Capital Building Improvement Fund, Department of Public Works - Building Maintenance, Building Maintenance account no. 3012-43790-101-540673. There are available funds to cover the $28,000 needed for this Amendment in the Capital Improvement Fund, Public Works - Engineering, Project Engineering account no. 3095-43780-101-570706.
DEI Impact
N/A.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
On February 6, 2023, the Village Board approved an Independent Contractor Agreement with D Kersey Construction Co. for the Public Works Center Wash Bay Drainage Improvements Project in an amount not to exceed $141,120.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
None at this time.
Intergovernmental Cooperation Opportunities
None at this time.