Submitted By
Rob Sproule, Public Works Director
Reviewed By
A.M. Zayyad
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with D Kersey Construction Co. for the Public Works Center Wash Bay Drainage Improvements Project in an Amount Not to Exceed $141,120.00 and Authorizing its Execution
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Overview
Overview
The existing wash bay plumbing system at the Public Works Center requires replacement in order to mitigate frequent flooding and floor drain blockage. The wash bay is used daily to clean Public Works vehicles and equipment. The current plumbing is insufficient and needs improvement.
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Recommendation
Recommendation
Adopt the Resolution.
Background
The wash bay at the Public Works Center (PWC) is used on a daily basis to clean Public Works vehicles and equipment. The existing wash bay floor plumbing system is original to the building. Staff uses a pressure washer to wash vehicles and equipment and the existing floor drains frequently get clogged thereby flooding the wash bay floor. Standard floor drain rodding equipment is often used in an attempt to clear the drains but the rodding equipment is ineffective a majority of the time. Additionally, when the wash bay floor floods, water leaks down into the lower level shop and occupied office space creating unsanitary conditions.
This project includes the replacement of the existing drains and plumbing to alleviate the issues above. It also includes the replacement of two metal doorways in the wash bay that have become rusted and warped over time due to the frequent washing of vehicles in the area and the replacement of the concrete topping slab of the wash bay floor with a new water-proof membrane over the new concrete floor.
The Village issued a Request for Proposals (RFP) on December 14th, 2022, to replace the plumbing in the PWC wash bay. The RFP was advertised in the Wednesday Journal and was posted on the Village web page. The full scope of work associated with the Public Works Center wash bay drainage improvements is described in the Request for Proposals. A pre-bid meeting was held at the PWC on Wednesday, December 21st, 2022. A total of three contractors attended the pre-bid meeting. Proposals were due on Friday, January 13th, 2023. A total of two proposals were received.
D Kersey Construction Co. submitted the most favorable proposal and staff recommends the Village Board approves the Independent Contractor Agreement with D Kersey Construction Co. to perform this work. If approved, the total not to exceed amount for the contract would be $141,120.00 ($134,400.00 proposal cost plus $6,720.00 as a 5% contingency for unforeseen conditions).
Fiscal Impact
The Fiscal Year 2023 CIP Building Improvement Fund Budget includes $175,000.00 in account no. 3012-43790-101-540673 for upgrading the Public Works Center wash bay drainage. If approved, the total cost to replace the Public Works Center wash bay drainage system would not exceed $141,120.00.
DEI Impact
N/A.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Board approved funding for this project as part of the 2023 Capital Improvement Plan.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
N/A.
Intergovernmental Cooperation Opportunities
N/A.