Submitted By
Rob Sproule, Public Works Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving a Renewal of the Independent Contractor Agreement with G.A. Paving, LLC for Village Wide Utility Pavement Patching Services in 2023 in an Amount Not to Exceed $250,000.00 and Authorizing its Execution
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Overview
Overview
The Public Works Department makes repairs to the underground water distribution and sewer collection systems. These repairs require excavation of the public streets which then must be repaired in a timely manner. To assist the Village, contractors are utilized to make these street repairs. This item requests approval of a renewal to the Independent Contractor Agreement with G.A. Paving, LLC for this work in 2023.
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Recommendation
Recommendation
Adopt the Resolution.
Background
The Public Works Department makes repairs to the underground water distribution system and sewer collection system. These repairs require excavation of the public streets which then must be repaired in a timely manner. The final pavement restoration consists of a concrete base course over the utility trench followed by a two-three inch asphalt surface. The Village averages approximately 125-150 utility pavement repairs annually, with approximately 165 utility pavement repairs completed in 2022. Patching sizes vary; however, a typical size is approximately 10' x 10'. This work also encompasses restoring sidewalks and curbs damaged during water and sewer repairs.
Due to the number of pavement repairs that are needed each year, the work is completed by both contractors and in-house Public Works crews. After a competitive bidding process in 2022, an Independent Contractor Agreement was signed with GA Paving, LLC. The Agreement allows for two optional one-year renewals. Staff are requesting to exercise the first of two annual renewals with GA Paving, LLC.
Fiscal Impact
The FY2023 Water and Sewer Fund budget pr...
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