Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 17-470    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 2/21/2017 Final action: 2/21/2017
Title: A Resolution Approving an Independent Contractor Agreement with McAdam Landscaping, Inc. in an Amount not To Exceed $75,729.00 for the 2017 Business District Landscape Maintenance Program and Authorizing Its Execution
Attachments: 1. 02-21-17-Resolution-Business District Landscaping-McAdam, 2. 02-21-17-Independent Contractor Agreement-Business Dictrict Landscaping-McAdam, 3. 02-21-17-Attachments-Business District Landscaping-Bid Summary and Bid Documents, 4. 02-21-17-Attachment-IL SOS McAdam
Submitted By
John P. Wielebnicki, Director of Public Works

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with McAdam Landscaping, Inc. in an Amount not To Exceed $75,729.00 for the 2017 Business District Landscape Maintenance Program and Authorizing Its Execution

End
Overview
Overview
In January of 2017 Village staff requested bids for three separate landscaping contracts under a "Comprehensive Landscaping Bid". One of the contracts, the Business District Landscape Maintenance Program for 2017 is proposed to be awarded to the low responsive bidder, McAdam Landscaping Inc., of Forest Park, IL.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The FY 2017 budget provides a total of $140,000.00 for Business District landscape maintenance and for the maintenance of the above ground movable landscape planters in the General Fund, General Contractuals account no. 1001-43800-742-530660.

In addition, the FY 2017 budget provides a total of $50,000.00 for various landscape improvements and plant materials replacement in the Capital Improvement Fund, Engineering, Landscape Improvement account no. 3095-43780-101-570963.

The above funds will be distributed between two landscape contracts, the Business District Landscape Maintenance (referred to in this agenda item) and the Regular Landscaping (referred to in another agenda item).

The proposed not to exceed amount of this contract is $75,729.00.

Background
The Village maintains the landscaping in multiple business districts across the Village. The Village staff, business owners, and residents place high importance on the quality and cleanliness of their business districts.

In the past, business district maintenance was included as part of the Village "Regular Landscape Maintenance" contract. With the landscaping contracts due for bidding in 2017 a decision was made to pull the Business Districts into their own landscape maintenance servic...

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