Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 17-488    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 3/6/2017 Final action: 3/6/2017
Title: A Resolution Approving the Purchase of One 2017, IH 7400, 4X2 Dump Truck, with a Salting and Snow Plow Package, from Rush Truck Centers of Illinois through the State of Illinois Joint Purchasing Program in an Amount not to Exceed $165,570.00 and Waiving the Village's Bid Process for Said Purchase
Attachments: 1. 03-06-17-Resolution-IH Truck Replacement, 2. 03-06-17-Attachment-IH Truck Replacement-Equipment Replacement Analysis, 3. 03-06-17-Attachment-IH Truck Replacement-Rush Truck Enter Quote, 4. 03-06-17-Attachment-IH Truck Replacement-Lindco Quote
Submitted By
John P. Wielebnicki, Director of Public Works

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving the Purchase of One 2017, IH 7400, 4X2 Dump Truck, with a Salting and Snow Plow Package, from Rush Truck Centers of Illinois through the State of Illinois Joint Purchasing Program in an Amount not to Exceed $165,570.00 and Waiving the Village's Bid Process for Said Purchase

End
Overview
Overview
The FY 2017 Fleet Replacement Fund includes the replacement of one Public Works Street Division dump truck. This vehicle will be replaced with a 2017, IH 7400, 4X2 dump truck with a salting and snow plow package. The State of Illinois joint purchasing program awarded a bid to Rush Truck Centers of Illinois for this vehicle.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The purchase of one 2017 IH 7400, 4X2 Dump Truck, with a Lindco Salting and Snow Plow Package, from Rush Truck Centers will cost $165,570.00.

Funding is provided through the Fleet Replacement Fund, account No. 3032-43900-858-570750, in the amount of $180,000.00.

Background
Each year, the Village allocates funds for the annual replacement of vehicles. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program. The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.

The Fleet Division's goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to op...

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