Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 17-505    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 5/15/2017 Final action: 5/15/2017
Title: A Resolution Approving the Purchase of One 2017, Ford F750 Truck with a Petersen TL-3 Grapple Mounted to the Truck Chassis, from EJ Equipment of Manteno, Illinois through the National Joint Powers Alliance (NJPA) Contract in an Amount not to Exceed $132,825.88 and Waiving the Village's Bid Process for the Purchase
Attachments: 1. 03-20-17-Resolution-Grapple Truck Purchase, 2. 03-20-17-Attachment-Equipment Replacement Analysis-Grapple Truck Purchase, 3. 03-20-17-Attachment-EJ Equipment Quote, 4. 03-20-17-Attachment-Petersen NJPA Award, 5. 03-20-17-Attachment-TL3 Brochure-Grapple Loader Purchase, 6. 03-20-17-Attachment-unit no 117 photo
Submitted By
John P. Wielebnicki, Director of Public Works

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving the Purchase of One 2017, Ford F750 Truck with a Petersen TL-3 Grapple Mounted to the Truck Chassis, from EJ Equipment of Manteno, Illinois through the National Joint Powers Alliance (NJPA) Contract in an Amount not to Exceed $132,825.88 and Waiving the Village's Bid Process for the Purchase

End
Overview
Overview
The FY 2017 Fleet Replacement Fund includes the replacement of the Public Works, Forestry Division 1998 grapple loader truck. This vehicle will be replaced with a 2017 Ford F750 truck, with a Petersen TL-3 Grapple mounted to the chassis. Through a joint-purchasing cooperative, the NJPA awarded the contract for this equipment to Petersen Industries of Lake Wales, Florida. The local vendor for Peterson Industries is EJ Equipment of Manteno, IL.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The purchase of one 2017 Ford F750 truck with Petersen TL-3 Grapple from Petersen Industries through EJ Equipment will cost $132,825.88. The existing vehicle will be traded in to the vendor at a value of $15,000.00 which is included in the above price.

Funding is provided through the Fleet Replacement Fund, account No. 3032-43900-858-570750, in the amount of $200,000.00.

Background
Each year, the Village allocates funds for the annual replacement of vehicles. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program. The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and i...

Click here for full text