Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 17-556    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 6/5/2017 Final action: 6/5/2017
Title: A Resolution Approving a Contract with A.C. Pavement Striping Co. for Project 17-6, Micro-Surfacing and Crack-Filling of Various Streets, in an Amount not to Exceed $300,000 and Authorizing its Execution
Attachments: 1. 06-05-17_Resolution-17-6Micro.pdf, 2. 06-05-17_AttachmentA_Contract17-6_Micro.pdf, 3. 06-05-17_AttachmentB_17-6BidSummary.pdf, 4. 06-05-17_AttachmentC_17-6LocationMap.pdf, 5. 06-05-17_AttachmentD_AC_proposal.pdf
Submitted By
June 5, 2017

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving a Contract with A.C. Pavement Striping Co. for Project 17-6, Micro-Surfacing and Crack-Filling of Various Streets, in an Amount not to Exceed $300,000 and Authorizing its Execution

End
Overview
Overview
Competitive bids were opened on May 18, 2017, for the Micro-surfacing and Crack-Filling project. Three contractors picked up bid documents and one bid was received. The low responsible bid was submitted by A.C. Pavement Striping Co. in an amount of $292,260.65. Staff is recommending approving the contract at the available budget amount of $300,000, which is higher than the bid amount, in order to get additional microsurfacing work completed.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The costs for this project would be funded through the Capital Improvement Fund account no. 3095-43780-101-570974 which provides $300,000 for performing microsurfacing and crack filling on asphalt roadways that are in need of these maintenance activities.



Background
The Village has used microsurfacing as part of the pavement maintenance program for many years. Microsurfacing is a surface treatment that extends the service life of pavements from 5 to 7 years. Approximately 4.6 miles of streets are planned to be micropaved under this contract. Additionally, crack filling will be done on a number of streets, including some stretches along streets that have been resurfaced between 3 and 5 years ago.

The Village of Oak Park has been combining this project with the same work in the Village of River Forest for the past 5 years in order to increase the amount of work under this contract and get more competitive pricing for both communities. The Village of River Forest awards and manages their portion of the contract separately.

The contractor, A.C. Pavement Striping Co., has completed microsurfacing in the Village of Oak Park and has done an excellen...

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