Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 17-611    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 8/7/2017 Final action: 8/7/2017
Title: A Resolution Approving Construction Engineering Services Agreement Supplement No. 1 with Edwin Hancock Engineering Co. for Construction Engineering for the Chicago Avenue Resurfacing and Streetscape Project for an Additional $64,377.35 and Authorizing its Execution
Attachments: 1. 08-07-17_Resolution_ChicagoAve_IDOTSupplement1ConstEng.pdf, 2. 08-07-17_ChicagoAve_IDOTSupplement1ConstEng.pdf, 3. 08-07-17_ChicagoAve_ConstEng_IDOTrevision.pdf, 4. 08-07-17_ChicagoAve_ConstEngoriginalagreement.pdf
Submitted By
Bill McKenna, Village Engineer

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving Construction Engineering Services Agreement Supplement No. 1 with Edwin Hancock Engineering Co. for Construction Engineering for the Chicago Avenue Resurfacing and Streetscape Project for an Additional $64,377.35 and Authorizing its Execution

End
Overview
Overview
In January of 2016 the Village of Oak Park entered into an agreement with Hancock Engineering Company to perform construction engineering services for the federally funded resurfacing and streetscape project on Chicago Avenue from Harlem Avenue to Austin Boulevard. Due to delays in the State bidding of the project, the project could not be completed in 2016 as planned which resulted in a longer duration construction project requiring additional costs for construction oversight.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
There are savings in the FY2017 Budget in the Capital Improvement Fund for local street construction which will be used to fund this change order. A separate budget amendment will be presented to transfer funds from the Loacl Street Construction account 3095-43780-101-570951 to the Project Engineering account 3095-43780-101-570706 to cover this change order.

Background
The Engineering Division requested proposals for construction engineering in December of 2015 and the Village Board awarded a contract to Hancock Engineering on January 19, 2016. The project was originally intended on being bid by the State in the spring of 2016 and fully completely constructed in 2016. Due to delays by the State, the bidding was pushed back several months. This change in the State bidding of the project made it not possible for the project to be completed in one construction season as originally intended. The state budget impasse in 2016 caused some further delays to the start of construction.

This project was designed to allow the contractor a certain am...

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