Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-896    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 5/21/2018 Final action: 5/21/2018
Title: A Resolution Approving an Independent Contractor Agreement with Konematic Inc., d/b/a Door Systems, Inc., to Install New Overhead Doors and a New Entrance Door at the Main Fire Station for an Amount Not to Exceed $34,205.00 and Authorizing its Execution
Attachments: 1. Resolution-Door Systems, 2. Independent Contractor Agreement-Door Systems, 3. Attachment-Bid Tab-Fire Station Doors, 4. Attachment-Fire Station Doors-Door Systems Bid, 5. Attachment-SOS-Door Systems, 6. Attachment-Fire Station Overhead Doors CIP
Submitted By
John P. Wielebnicki, Director of Public Works

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Konematic Inc., d/b/a Door Systems, Inc., to Install New Overhead Doors and a New Entrance Door at the Main Fire Station for an Amount Not to Exceed $34,205.00 and Authorizing its Execution

End
Overview
Overview
The main fire station, located at 100 N. Euclid, has a total of six overhead doors (four on the west side and two on the east side) that are in poor condition and in need of replacement. Additionally, the main entrance doorway is original to the building and is also in need of replacement due to a warped frame and weather-damaged wood.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The FY 2018 Capital Improvement Program, Building Improvement Fund, account no. 3012-43790-101-540673 provides $50,000.00 for the replacement of the overhead doors and main entrance door at the main fire station. No funds have been used from this line item for this work as of this date.

The agreement with Door Systems will include the base bid ($29,876.00) and alt. no.1 for adding secondary entrapment protection ($2,700.00) for a total amount of $32,576.00. The not to exceed amount of $34,205.00 includes a 5% contingency in the event of unforeseen work required. The contingency will not be used unless there is a need for a change order. The 5% is in accordance with the purchase policy regarding change orders.

Background
This project involves replacing the overhead doors at the main fire station. The project also includes replacement of the main entrance door. This work was planned for in the 2018 Capital Improvements program budget.

Staff issued a Request for Bids (RFB) on March 14, 2018 to replace all six overhead doors and one main entrance door at the main fire station, located at 100 N. Euclid. The RFB was advertised in the Wednesday Journal and on the Village web site. A ...

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