Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-1027    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/10/2018 Final action: 12/10/2018
Title: A Resolution Approving an Amendment to the Dumping of Excavated Materials Price Agreement with Waste Management of Illinois, Inc. to Increase the Not to Exceed Amount to $140,000.00 and Authorizing its Execution
Attachments: 1. Resolution-Waste Management Contract Amendment-dumping of fee, 2. Amendment to Agreement-Waste Management, 3. Waste Management - attachments
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Amendment to the Dumping of Excavated Materials Price Agreement with Waste Management of Illinois, Inc. to Increase the Not to Exceed Amount to $140,000.00 and Authorizing its Execution

End
Overview
Overview
The Public Works Department, Water and Sewer Division, has disposed of 2,690 tons of excavated materials to date this year from water and sewer repair excavations. This amount exceeds the anticipated amount of spoils that would be disposed of this year. Additional funds of $45,000 are requested to allow for disposal of materials for the rest of the fiscal year for a total of $140,000.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The total amount anticipated to be spent on this service for the rest of FY2018 is estimated to be increased from $95,000.00 to $140,000.00.

The FY 2018 Water & Sewer Fund Budget provides $90,000.00 for dumping and disposal of excavated materials. In the Water Budget, External Support, account number 5040-43730-777-530667 there is $45,000.00 and in the Sewer Budget, External Support, account number 5040-43750-781-530667 there is $45,000.00. Also, in the General Fund, Streets Division Budget, External Support, account number 1001-43740-761-530667 there is $5,000.00.

It is proposed to utilize the Water & Sewer Fund balance to cover the cost of the additional disposal. A budget amendment will be prepared for a future Village Board Budget Amendment item.

Background
The Department of Public Works, Water and Sewer Division, typically makes repairs to the water distribution and sewer collection systems. The debris material from these excavations has been hauled to the Waste Management Chicago Metro Transfer Station in Stickney for the past several years.

On March 29, 2018, the Village Board approved an agreement with Waste Management of Illinois, Inc. in the amount of $95,000.00 ...

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