Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-73    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 3/4/2019 Final action: 3/4/2019
Title: A Resolution Approving an Independent Contractor Agreement with GA Paving, LLC for Village Wide Utility Pavement Patching Services in 2019 in an Amount Not to Exceed $200,000.00 and Authorizing its Execution
Attachments: 1. Resolution-GA Paving, 2. Independent Contractor Agreement-GA Paving, 3. Attachment-GA Paving Bid, 4. Attachment-Bid Summary-Project 19-112-Utility Pavement Patching Services, 5. Attachment-2019 Village Wide Utility Pavement Patching RFB, 6. Attachment-GA Paving SOS
Submitted By
Public Works Director, John P. Wielebnicki

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with GA Paving, LLC for Village Wide Utility Pavement Patching Services in 2019 in an Amount Not to Exceed $200,000.00 and Authorizing its Execution

End
Overview
Overview
The Public Works Department makes repairs to the underground water distribution and sewer collection systems. These repairs require excavation of the public streets which then must be repaired in a timely manner. To assist the Village, contractors are utilized to make these street repairs. This item requests approval of an Independent Contractor Agreement with G.A. Paving, LLC for this work in 2019.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The FY2019 Water and Sewer Fund budget provides for contractor pavement repairs. A total of $200,000.00 is dedicated for this work in account no. 5040-43730-777-530667, External Support ($100,000.00) and account no. 5040-43750-781-530667, External Support ($100,000.00).

Background
The Public Works Department makes repairs to the underground water distribution and sewer collection systems. These repairs require excavation of the public streets which then must be repaired in a timely manner. The final pavement restoration consists of a concrete base course over the utility trench followed by a two-three inch asphalt surface. The Village averages approximately 100-150 utility pavement repairs annually, with just over 100 utility pavement repairs completed in 2018. Patching sizes vary, however, a typical size is approximately 10' x 10'. This work also encompasses restoring sidewalks and curbs damaged during water and sewer repairs.

Due to the number of pavement repairs that are needed each year, the work is completed by both contractors and in-house Public Works crews. The Department began a program in 2011 contracting out a portion of the pavement repairs for Vill...

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