Regular Village Board meetings are held at 7:30 p.m., the first and third Mondays of each month in Council Chambers of Village Hall, 123 Madison St. When a regular meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions, usually on the second and fourth Monday. However, dates and times of special meetings can vary and may change.

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File #: RES 20-055    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 2/10/2020 Final action: 2/10/2020
Title: A Resolution Approving an Independent Contractor Agreement with McAdam Landscaping, Incorporated for Village Wide Business Landscape Maintenance Services in 2020 in an Amount not to Exceed $75,000.00 and Authorizing its Execution
Attachments: 1. Resolution - McAdam - Business Distrcit Landscape Maintenance, 2. Independent Contractor Agreement- McAdam, 3. Attachment - Business Districts - Bid Summary - McAdam, 4. Attachment - Business Districts - RFB - McAdam, 5. Attachment - Business Districts - SOS - McAdam
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with McAdam Landscaping, Incorporated for Village Wide Business Landscape Maintenance Services in 2020 in an Amount not to Exceed $75,000.00 and Authorizing its Execution

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Overview
Overview
This agenda item is for the Business District Landscape Maintenance program for 2020 and is proposed to be awarded to the low responsive bidder, McAdam Landscaping, Incorporated, of Forest Park, IL. The Village maintains the landscaping in multiple business districts across the Village.

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Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The Fiscal Year 2020 Public Works Forestry, General Fund Budget, General Contractuals account no. 1001-43800-742-530660 provides a total of $200,000.00 for two landscaping contracts: 1) Business District Landscape Maintenance ($80,000.00) and 2) Container Seasonal Display and Maintenance ($120,000.00).

This item is for the Business District landscape maintenance only. This represents $50,000.00 from the above budget account.

In addition, the Fiscal Year 2020 budget provides a total of $50,000.00 for various landscape improvements and plant materials replacement in the Capital Improvement Fund, Landscape Improvement account no. 3095-43780-101-570963. The Capital Improvement funds will be distributed between two landscape contracts, Business District Landscape Maintenance in the amount of $25,000.00 (referred to in this agenda item) and Regular Landscaping (referred to in another agenda item).

The proposed not to exceed amount of this contract is $50,000.00 from the General fund and $25,000.00 from the Capital Improvement fund for a total of $75,000.00.

Background
In October of 2019 Village staff requested bids for three separate landscaping contracts under a "Comprehensive Landscaping Bid". This included (1) Business District Landscaping, (2) Reg...

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