Regular Village Board meetings are held at 7:30 p.m., the first and third Mondays of each month in Council Chambers of Village Hall, 123 Madison St. When a regular meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions, usually on the second and fourth Monday. However, dates and times of special meetings can vary and may change.

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File #: RES 20-056    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 2/10/2020 Final action: 2/10/2020
Title: A Resolution Approving an Independent Contractor Agreement with CityEscape Garden and Design, LLC for Village Wide Regular Landscape Maintenance Services in 2020 in an Amount Not to Exceed $135,000.00 and Authorizing its Execution
Attachments: 1. Resolution - CityEscape - Regular Landscape Maintenance, 2. Independent Contractor Agreement- CityEscape, 3. Attachment - Regular Landscaping - Bid Summary - CityEscape, 4. Attachment - Regular Landscaping - RFB - CityEscape, 5. Attachment - Regular Landscaping - SOS - CityEscape
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with CityEscape Garden and Design, LLC for Village Wide Regular Landscape Maintenance Services in 2020 in an Amount Not to Exceed $135,000.00 and Authorizing its Execution

End
Overview
Overview
This agenda item is for the Regular Landscape Maintenance program for 2020 and is proposed to be awarded to the low responsive bidder, CityEscape Garden and Design, LLC of Chicago, IL. The Village maintains the landscaping on approximately 180 sites across the Village.

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Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The Fiscal Year 2020 Budget, General Fund, General Contractuals account no. 1001-43800-742-530660 provides a total of $130,000.00 for Regular Landscape Maintenance ($120,000.00) and Private Property Landscape Violation Repairs ($10,000.00).

In addition, the Fiscal Year 2020 budget provides a total of $50,000.00 for various landscape improvements and plant materials replacement in the Capital Improvement Fund, Landscape Improvement account no. 3095-43780-101-570963. The Capital Improvement funds will be distributed between two landscape contracts, Regular Landscaping in the amount of $25,000.00 (referred to in this agenda item) and Business District Landscape Maintenance (referred to in another agenda item).

The proposed not to exceed amount of this contract is $110,000.00 from the General fund and $25,000.00 from the Capital Improvement fund for a total of $135,000.00.

Background
In October of 2019 Village staff requested bids for three separate landscaping contracts under a "Comprehensive Landscaping Bid". One of the contracts,

The Village maintains the landscaping on approximately 180 sites across the Village. These sites include: Village owned properties, medians, cul-de-sacs, diverters, and parking lots. The Village staff, business owners, and residents pla...

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