Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 20-196    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/8/2020 Final action: 9/8/2020
Title: A Resolution Approving an Independent Contractor Agreement with Master Design Build, LLC for Ventilation Improvements to the Police Department's Firing Range in an Amount Not to Exceed $392,621.25 and Authorizing its Execution
Attachments: 1. Resolution-PD Firing Range, 2. Independent Contractor Agreement-Master Design Build LLC, 3. Attachment-Request for Proposals-Firing Range Ventilation Improvements, 4. Attachment-Master Design Proposal Documents, 5. Attachment-Proposal Summary-PD Firing Range 2020, 6. Attachment-Master Design Build LLC-SOS
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Master Design Build, LLC for Ventilation Improvements to the Police Department's Firing Range in an Amount Not to Exceed $392,621.25 and Authorizing its Execution

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Overview
Overview
The Police Department's existing indoor firing range in the lower level of Village Hall has been out of service since 2013 due to insufficient air flow and ventilation, as well as outdated and undersized mechanical equipment. The Police Department requires a fully functional firing range in order to qualify its Police officers for use of firearms. Off-site facilities were being utilized but are no longer available to the Village Police Department staff.

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Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The Fiscal Year 2020 CIP Building Improvement Fund account# 3012-43790-101-540673 provides funds for this work.

If approved, the total contract amount with Master Design Build, LLC would not exceed $392,621.25 ($373,925.00 proposal price plus 5% contingency of $18,696.25 for unforeseen conditions).

It is also noted that a $400,000 grant from the State of Illinois was appropriated in the Build Illinois Bond 2 Fund to the Department of Commerce and Economic Opportunity for the Village for costs associated with infrastructure improvements at the police station. Due to the pandemic, staff is awaiting a determination of the availability of this funding. If it is not available to address the issues related to ventilation in the range, it may be available for future remediation activities that have been recommended to the Village Board to address lead cleanup and asbestos removal.

Background
In 2013 an air quality and environmental consulting firm conducted various studies to determine whether the air flow and ventilation inside the firing range was sufficient. Based on those studies, i...

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