Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 20-237    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 11/16/2020 Final action: 11/16/2020
Title: A Resolution Approving and Independent Contractor Agreement with A&B Landscaping & Tree Service, INC, for Snow Plowing and Salting of Village Leased/Owned Parking Lots, Back-up Snow Remopval for Public Streets and Sidewalk Snow Shoveling for Fiscal Year 2021 in an Amount Not to Exceed $175,000 and Authorizing its Execution.
Attachments: 1. Resolution 20-237, 2. A&B Landscaping and Tree Service, Inc. -Independent Contractor Agreement, 3. RFP 20-102 Snow and Ice Removal, 4. RFP Addendum No. 1, 5. RFP Addendum No. 2, 6. A&B Proposal, 7. Bid Tabulation
Submitted By
Tammie Grossman, Director Development Customer Services and John Wielebnicki, Director of Public Works

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving and Independent Contractor Agreement with A&B Landscaping & Tree Service, INC, for Snow Plowing and Salting of Village Leased/Owned Parking Lots, Back-up Snow Remopval for Public Streets and Sidewalk Snow Shoveling for Fiscal Year 2021 in an Amount Not to Exceed $175,000 and Authorizing its Execution.


End
Overview
Overview
This agreement with A & B Landscaping and Tree Service, Inc. is for a one (1) year term with the option to renew for two (2) additional one (1) year terms to provide plowing and salting of village leased/owned parking lots, back-up snow removal on public streets and sidewalk shoveling.

End
Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The Recommended FY 2021 Budget includes the following for contracted services for snow and ice removal:

Parking Fund:
5060.43770.786.530660 (Street Parking General Contractuals) = $50,000
5060.43770.787.530660 (Parking Lots General Contractuals) = $50,000

General Fund:
1001.43740.765.530667 (Sidewalk Shoveling) = $50,000
1001.43740.765.530667 (Back-up Street Snow Removal) = $25,000

Background
The Village issued a request for proposals (RFP) on August 18, 2020 for snow and ice removal for the parking system, sidewalk shoveling and back-up snow removal on public streets. Staff received four (4) proposals and recommends that the Village enter into an agreement with A & B Landscaping and Tree Service, Inc. for an initial term of one year (01/01/21 - 12/31/21).

Snow and ice removal for the Village's parking system is performed solely through this independent contractor agreement rather than in-house Village staff. The Village's entire parking system is comprised of 103 locations and a total parking capacity for snow removal and salting of 2,459 spaces.

Throughout the course of the snow season, the...

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