Regular Village Board meetings are held at 7:30 p.m., the first and third Mondays of each month in Council Chambers of Village Hall, 123 Madison St. When a regular meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions, usually on the second and fourth Monday. However, dates and times of special meetings can vary and may change.

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File #: RES 21-206    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 10/4/2021 Final action: 10/4/2021
Title: A Resolution Approving an Amendment to the Professional Services Agreement with Site Design Group, Ltd. for Landscape Architecture and Engineering Services for the Forest and Ontario Traffic Calming and Landscaping Project to Change the Not to Exceed Amount from $56,736 to $66,736 and Authorizing its Execution
Attachments: 1. Resolution-Amendment Site Design Forest Ontario, 2. Amendment to Agreement-Site Design Forest and Ontario, 3. Agreement - SiteDesign Forest and Ontario, 4. Proposal Additional Services Forest and Ontario, 5. Exhibit Forest and Ontario Scope 9-9-21
Submitted By
Bill McKenna, Village Engineer

Reviewed By
AMZ

Agenda Item Title
Title
A Resolution Approving an Amendment to the Professional Services Agreement with Site Design Group, Ltd. for Landscape Architecture and Engineering Services for the Forest and Ontario Traffic Calming and Landscaping Project to Change the Not to Exceed Amount from $56,736 to $66,736 and Authorizing its Execution

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Overview
Overview
The Engineering Division has been working with the Site Design Group on the design of a proposed traffic calming and landscaping project on Forest and Ontario since late 2019. Due to COVID-19 and other staff priorities, work on the design was suspended for most of 2020. Additional costs for the design work are needed due to increases in the project's scope for street resurfacing and costs associated with delaying the project. The amendment adjusts the existing contract from $56,736 to $66,736.

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Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The FY2021 Budget does not include funds for this change order. Pending Village Board concurrence staff will present a Budget Amendment for the $10,000 needed for this change order at the next quarterly Budget Amendment to transfer the funds from the Capital Improvement Fund, Public Works - Engineering, for Project Engineering account no 3095-43780-101-570706 to the Capital Improvement Fund, Public Works - Engineering, Traffic Calming Improvements account no. 3095-43780-101-570955.

Background
Per the Planned Development Ordinance for the Albion Development, the Village received $340,000 for the municipal arboretum and North Forest Avenue traffic calming project. The funds are intended to be used to enhance the area nearby the development with additional landscaping and for traffic calming.

Staff has met multiple times with the residents on Forest Avenue north of the Albion development and has collectively developed proposed improvements to calm traffic, improve pedestria...

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